PWS.pdf

Solicitation W91242-26-Q-0097

Ver. October 2022

DEPARTMENT OF THE ARMY AND THE AIR FORCE

NATIONAL GUARD BUREAU

REGIONAL INDUSTRIAL HYGIENE SOUTHEAST OFFICE

AIRPORT PLAZA SUITE 1530

510 PLAZA DRIVE

COLLEGE PARK, GA 30349

Performance Work Statement Cover Sheet

Service Site State:

Solicitation #: W91242-26-Q-0097

Type of Facility: Maintenance Facilities (6 total)

To include the following locations: Industrial Hygiene Surveys at (6) Maintenance Facilities MATES Ft. Bragg, RTMS Ft. Bragg, FMS#11 Fayetteville, FMS#18 Kinston, FMS#19 Windsor, and FMS#17 Wilmington NC, NCARNG

Schedule Site Survey: After Contract award date

Complete Report Submission: Not to exceed the period of performance.

Period of Performance: 01 JULY 2026 – 30 DEC 2026

Designated Laboratories: WOHL Wisconsin Occupational Health Laboratory SGS Galson Industrial Hygiene Laboratory

*SE Regional Industrial Hygiene office pays for all sample analysis. Contractor is responsible for shipping cost samples to the laboratory.

PERFORMANCE WORK STATEMENT (PWS)

FOR

Industrial Hygiene Services for National Guard Bureau Industrial Hygiene Region Southeast Army National Guard Maintenance Facilities

Contents

1.0 General

2.0 Definitions and Acronyms

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S) ... 12

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

5.0 Requirements

6.0 Reporting Requirements

7.0 Applicable Publications

TECHNICAL EXHIBIT 1

TECHNICAL EXHIBIT 2

Exhibit 1: Regulatory Programs Review Exhibit 2: Process Personal Protective Equipment Inventory Exhibit 3: ARNG Shop Local Exhaust Ventilation Memorandum Exhibit 4: Example of Operation Description Format for Reports Exhibit 5: Deficiency Log Exhibit 6: Facility Information Exhibit 7: Health Risk Assessment Codes Exhibit 8: Noise Risk Assessment Code (RAC) Exhibit 9: Noise Survey - DD Form 2214 Exhibit 10: Hearing Notification Letter Exhibit 11 Typical Processes that occur at ARNG Facilities

PERFORMANCE WORK STATEMENT (PWS)

FOR

Industrial Hygiene Services for National Guard Bureau Industrial Hygiene Region Southeast Army National Guard Maintenance Facilities

1.0 General: This is a non-personal services requirement that will anticipate, recognize, and evaluate potential health hazards associated with processes performed at Army National Guard (ARNG) facilities. Contractor shall be required to provide sound recommendations for hazard control. The surveys shall serve as a baseline of workplace conditions or provide an update for a previously conducted survey. The purpose of a survey is to document a worker’s history of exposures for both civilian and military employees.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform industrial hygiene surveys, as defined in this PWS. The exception is specified in Paragraph 3.0 as Government Furnished.

1.1.1 Objectives The contractor shall conduct a comprehensive industrial hygiene survey and prepare a comprehensive report for the specified facilities as defined in this PWS.

1.2 Background: The RIHS has a requirement to anticipate, recognize, and evaluate potential health hazards associated with processes performed at National Guard (NG) working facilities and to provide sound recommendations for hazard control. The surveys will serve to establish a baseline of workplace conditions or update a previous baseline so that a worker’s history of exposures is provided for both civilian and military employees (Army Regulation (AR) 385-10 The Army Safety Program).

1.3 Description of Facilities.

1.3.1 Army Aviation Support Facility (AASF), Army Aviation Support Facility Limited (LAASF), Army Aviation Operating Facility (AAOF), Army Aviation Flight Activity (AAFA), and Hangar: Performs backup Aviation unit maintenance and limited Aviation intermediate maintenance, which includes direct support maintenance.

1.3.2 Combined Support Maintenance Shop (CSMS). The CSMS provides field and sustainment level maintenance of all vehicles and equipment, except those that receive this level of maintenance at a Maneuver and Training Equipment Sites (MATES) with a sustainment maintenance mission or at another CSMS authorized to the State.

1.3.3 Maneuver Area Training Equipment Site (MATES). The MATES provides field and sustainment level maintenance (specializes in national level) to repair heavy vehicles and equipment.

1.3.4 Unit Training Equipment Site (UTES). The UTES performs field level maintenance and repair on heavy vehicles and equipment.

1.3.5 Field Maintenance Shop (FMS). The FMS performs field level maintenance on all vehicles and equipment required for the supported units.

1.3.6 Theater Aviation Sustainment Maintenance Group (TASMG). The TASMG sustains Army aviation across the entire spectrum of operations. It assists in deployment and redeployment, provides technical assistance, and supports increased operational tempo.

It provides repairs to aircraft engines, airframes, armament, composite materials, electrical systems, avionics, and hydraulics.

1.3.7 Ammunition Supply Point (ASP). Receives, stores, and issues ammunition for ARNG units. Additionally, collects/sorts, deforms, and recycles spent shell casings.

1.3.8 Sustainment Training Center (STC) and Regional Training Site Maintenance (RTSM). These ground equipment training centers provide technical and tactical training using the latest generation of equipment. Additionally, they provide maintenance instruction to ARNG technicians.

1.3.9 Tactical Unmanned Aircraft System (TUAS). Provides maintenance and operation of unmanned aircraft systems primarily used for aerial reconnaissance.

1.3.10 Army Aviation Training Sites (includes Eastern (EAATS), Western (WAATS), High Altitude (HAATS), and Fixed Wing (FWAATS)). These aircraft equipment training centers provide technical and tactical training using the latest generation of equipment.

Additionally, they provide maintenance instruction to ARNG technicians.

1.4 Period of Performance (PoP):

1.4.1 The Period of Performance shall be 7 months. The contractor will have no more than ninety (90) calendar days from award of Contract to begin scheduling the appointment to the site visit through the Point of Contact (POC) at the survey site. The contractor will have no more than two hundred and ten (210) calendar days from scheduled survey date to complete all survey requirements including submission of report to RIHS office and survey samples to appropriate laboratories.

1.5 General Information:

1.5.1 Place and Performance of Services: The contractor shall provide services between the hours of each facility; maintenance facilities are open during the week 0730-1730 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government- directed facility/installation closings. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

1.5.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.5.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.5.1.4 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.5.1.4.1 New Year’s Day: January 1st

1.5.1.4.2 Martin Luther King, Jr.’s Birthday

1.5.1.4.3 President’s Day

1.5.1.4.4 Memorial Day

1.5.1.4.5 Juneteenth National Independence Day: June 19th

1.5.1.4.6 Independence Day: July 4th

1.5.1.4.7 Labor Day

1.5.1.4.8 Indigenous Peoples Day

1.5.1.4.9 Veteran’s Day: November 11th

1.5.1.4.10 Thanksgiving Day

1.5.1.4.11 Christmas Day: December 25th

1.5.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.5.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.5.4 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.4.1 Failure to comply with these requirements may result in withholding of final payment.

1.5.4.2 Awareness Training (AT) Level 1: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within calendar 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.5.4.3 For contractors that do not require CAC but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.4.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity Antiterrorism Officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed https://jko.jten.mil/courses/atl1/launch.html within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.5.4.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.5.4.6 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 5 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.5.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.8 Identification of Contractor Employees: Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.5.9 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

1.5.10 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.5.11 Contractor Travel: No travel expenses will be reimbursed.

1.5.12 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.13 The Contractor shall provide the industrial hygiene survey personnel with their necessary personal protective equipment (PPE), survey equipment, and materials required to conduct industrial hygiene surveys in aviation and ground vehicle maintenance facilities and to prepare a comprehensive report for the specified facilities.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AAFA Army Aviation Flight Activity AASF Army Aviation Support Facility ACOR Alternate Contracting Officer’s Representative AEI Army Enterprise Infrastructure AFARS Army Federal Acquisition Regulation Supplement AIHA American Industrial Hygiene Association ANG Air National Guard AQL Acceptable Quality Levels AR Army Regulation ARNG Army National Guard

AT Antiterrorism AT/OPSEC Antiterrorism/Operational Security AUP Acceptable Use Policy AVCRAD Combined Maintenance Aviation Classification Repair Activity Depot BBP Best Businesses Practice CA Contract Administrator CFR Code of Federal Regulations CMF Combined Maintenance Facility COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CS Contract Specialist CSMS Combined Support Maintenance Shop CST Civil Support Team CUI Controlled Unclassified Information DA Department of the Army DD250 Department of Defense Form Receiving Report DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DODD Department of Defense Directive FAR Federal Acquisition Regulation FMS Field Maintenance Shop FPCON Force Protection Condition TN ARNG North Carolina Army National Guard TN DOD North Carolina Department of Defense / North Carolina National Guard TN NG North Carolina National Guard GFP/M/E/S Government Furnished Property/Material/Equipment/Services HHIM Health Hazard Information Forms HHSC Health Hazard Severability Code HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters, Department of the Army IA Information Assurance IH Industrial Hygiene IS Information System(s) IT Information Technology KO Contracting Officer MATES Maneuver Area Training Equipment Site NG National Guard NGB National Guard Bureau NLT No Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (including North Carolina, Virgin Islands…) ODC Other Direct Costs

OEL Occupational Exposure Limit OPSEC Operational Security OSHA Occupational Safety and Health Administration P&C Purchasing and Contracting PII Personally Identifiable Information PIPO Phase In / Phase Out POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RC Readiness Center RIHS Regional Industrial Hygiene Office Southeast SEG Similar Exposure Group SF Standard Form SOH POC Safety Occupational Health Point of Contact STEL Short Term Exposure Limit TASMG Theater Aviation Sustainment Maintenance Group TE Technical Exhibit TWA Time Weighted Average UAS Unmanned Aerial Surveillance USPFO United States Property and Fiscal Office UTES Unit Training Equipment Site

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space.

3.2 Laboratory Analysis: To ensure all mandatory and potential hazards samples are collected, regardless of the cost, the Regional Industrial Hygiene Southeast (RIHSE) office has service agreements with WOHL (Wisconsin Occupational Health Laboratory) laboratories. The RIHSE office will pay for all laboratory analysis sent to WOHL (Wisconsin Occupational Health Laboratory). The Contractor is responsible for the cost of shipping samples to the laboratory.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Contractor is required to have the equipment listed in attachment 3 on every survey. All equipment requiring calibration must have a current, valid calibration as of the date of any survey where the equipment is used. Copies of calibration certificates will be included in each industrial hygiene survey report. The contractor shall furnish everything required to perform these services as indicated in section 5.

4.1 Quotes:

4.1.1 Price will be for survey planning and coordination: travel, field work, sample shipping cost and report writing.

5.0 Requirements:

5.1 Personnel Qualifications.

Field work must be performed by individuals who each have at least 3 years of industrial hygiene survey experience in ARNG maintenance facilities, or possess a baccalaureate, master’s, or doctoral degree from a regionally accredited college or university in chemistry;

physics; a medical, biological, or physical science; or a related engineering OR are a Board for Global EHS Credentialing Certified Industrial Hygienist.

Industrial hygiene survey personnel must be proficient in the anticipation, recognition, evaluation, and control of environmental factors or stresses from the workplace, which may cause sickness, impaired health, well-being or significant discomfort among workers.

A Board for Global EHS Credentialing Certified Industrial Hygienist (CIH) must approve all field work and reports by the industrial hygienists.

If requested by the contracting officer’s representative, the contractor will submit resumes for all personnel to the contracting officer’s representative for review and approval of personnel prior to beginning survey work or at any time during the contract.

The contracting officer’s representative reserves the right to request a change in industrial hygienist if there is a conflict with facility personnel, improper/unethical actions on site, or due to a lack of experience.

The contractor shall: Unless otherwise stated in this PWS, the contractor shall furnish all labor, materials and IH equipment to perform IH baseline surveys, follow-up IH surveys and special studies in the following facilities:

CLIN FACILITY

NAME FACILITY ADDRESS City State Zip

Code 0001 MATES Bldg. 4505 Gruber Road Fort Bragg NC 28310

0002 RSTM Bldg. A, 5016 Deglopper Street Fort Bragg NC 28307

0003 FMS #11 3555 Owen Drive Fayetteville NC 28306 0004 FMS #18 2875 Dobbs Farm Road Kinston NC 28504 0005 FMS #19 103 Country Farm Road Windsor NC 27983 0006 FMS #17 2412 Infantry Road Wilmington NC 28405

Tiers for bidding. For bidding purposes, facilities are categorized into two distinct “tiers” based on facility size and the complexity of the operations usually present at that facility type.

Tier 1 are sustainment and high-level maintenance facilities (MATES, TASMG, CSMS, WAATS, and AASF) and require three full calendar days for each facility’s survey (regardless of how many contractor personnel are present). See section 1.3 for facility description.

Tier 2 are field level and some sustainment maintenance facilities (FMS, LAASF, AAOF, AAFA, Hangar, EAATS, HAATS, FWAATS, CST, RTSM, STC, UTES, TUAS and ASP) and require two full days for each facility’s survey. See section 1.3 for facility description.

Regardless of location (e.g., two facilities adjacent to each other), all facilities will receive a survey for the full two or three calendar days (based on tier). No facility can be combined with another, and the survey consolidated to less day without the approval of the contracting officer’s representative.

Evaluation of Processes. Each process evaluation must include a description of the process, evaluation of all local exhaust ventilation systems (if present), noise dosimetry, description of PPE, any additional information, interpretation of results, and recommendations for corrective action. Contractor must provide this information whether or not the process is performed during the survey.

5.1.1 Process Description.

5.1.1.1 Describe the process, the basic tasks, and the area in which it’s located.

5.1.1.2 Describe any equipment being used in the process (i.e. grinder, welder, sander, etc.).

5.1.1.3 Describe the hazards associated with the process.

5.1.1.4 Report the number of personnel performing each process (on survey date and the total who perform the work), the process duration, and frequency (i.e. times per week/month/year).

5.1.1.5 List and evaluate any engineering controls associated with the process (described further in para 5.2).

5.1.1.6 List and describe any administrative controls (if in place).

5.2. Requirements: The contractor shall:

5.2.1. MUST develop a sample strategy plan that WILL include every process/service conducted within the facility. The sample strategy plan will include but is not limited to, air sampling; painting, welding, blasting operations. Ventilation evaluations, and all other processes and services performed in the facility. The plan WILL be coordinated with the Facility Supervisor and/or Production control. The Vendor WILL send the strategy plan to the facility representative, SOH/SIHT, and Regional Industrial Hygienist for approval prior to finalizing the schedule. Failure to follow these requirements or missing sample data the Vendor WILL have to return to that facility to conduct all necessary sampling at the Vendor’s expense. At the end of the survey and prior to the Vendor leaving the facility, the Vendor WILL obtain verification from the Facility Supervisor and SOH/SIHT, and Regional Industrial Hygienist that all required samples were taken.

5.2.2. Scheduling and Coordination. The contractor shall contact the contracting officer’s representative to obtain the State Safety and Occupational Health (SOH) point of contact (POC) information for each state.

5.2.2.1. The contractor will then contact the SOH POC in each state to:

5.2.2.2. Coordinate tentative survey dates,

5.2.2.3. Determine if the SOH POC will be present during the survey,

5.2.2.4. Identify whether the SOH POC wants in- and out-briefs, and

5.2.2.5. Determine if the contractor or the SOH POC will contact the individual facilities to schedule the surveys.

5.2.2.6. Acknowledgement and agreement from the State POC is required prior to contractor personnel arriving at any ARNG facility.

5.2.2.7. Once the contractor has received acknowledgement and approval from the SOH POC, the contractor will either coordinate survey dates with the POC for each facility or work with the SOH POC to coordinate the surveys (based on SOH POC preference).

5.2.2.8. As surveys are scheduled, the contractor shall ensure the SOH POC has all survey dates for the facilities in their state and will provide weekly schedule updates to the contracting officer’s representative.

5.2.2.9. The contractor will contact the contracting officer’s representative immediately if a facility was closed or combined with another one after the contract was awarded.

5.2.3 Conduct a thorough IH investigation to determine the potential for any IH and/or occupational health and safety hazards in the facility where NG employees work as defined by AR 385-10 Army Safety Program. Using professional judgement, the contractor shall list all potentially hazardous processes in the facility whether they are planned soon, currently operational, or previously occurred. Report the number of personnel performing the process, as well as the duration and frequency of each process. Describe all equipment (grinders, saws, pneumatic tools, sanders, etc.) used in each process. Ensure engineering controls are evaluated.

5.2.4 Evaluate each facility for applicable Army and OSHA specific programs (see Exhibit 1).

The evaluation shall include determination that program documents exist and are readily available.

5.2.5 Workplace control evaluation. The selected contractor shall properly document the existing engineering, administrative and personal protective equipment used in each process (see Exhibit 2). Annotate noise reduction ratings for all hearing protection devices as well as the specific type of protective gloves used.

5.2.6 Ventilation system evaluation.

5.2.6.1 All existing and operational ventilation systems shall be evaluated for compliance with OSHA, NGB or applicable standards/guidance (Vehicle exhaust ventilations are provided in Exhibit 3).

5.2.6.2 Provide evaluation details including type of ventilation (local exhaust or dilution), process/operations (i.e. spray-painting booths, vehicle exhaust systems, welding, wood working, paint mixing room, pol storage, battery charging rooms, etc.), recorded measurements used to determine compliance (face or capture velocity) and other observations made during the evaluation. Evaluate even if the ventilation system is not being used regularly. Note damaged or inoperable systems.

5.2.6.3 For linked exhaust systems: Ensure system is on, open all drops, and measure the airflow at each drop (with all drops open).

5.2.6.4 Use smoke candles or smoke tubes to evaluate airflow in paint and abrasive blasting booths and describe pattern of flow in report.

5.2.6.5 Identify any potential for contamination of clean air sources by contaminated air.

5.2.7 PPE Description

5.2.7.1 Contractor must list PPE used by the ARNG Employee and/or available:

5.2.7.2 Types of gloves (nitrile, butyl, latex, etc.)

5.2.7.3 Types of respirators (half-face, full-face, supplied-air, etc.)

5.2.7.4 Respirator cartridges (HEPA, OV, combo, etc.)

5.2.7.5 Glasses/goggles (safety, chemical, dust, etc.)

5.2.7.6 And any other PPE used.

5.2.7.7 Include any recommended PPE changes (i.e. different type of gloves, cartridge, goggles, etc.) as a finding with a recommendation and a RAC. See attachment 5 for determination of the safety RAC.

5.2.8 Air Sampling:

Vendor Must develop an air sampling plan and coordinate with facility Supervisor and/or Production control to obtain air samples for all painting, grinding, and welding operations prior to going to the facility. Air sampling plan must be approved by Regional IH, or COR prior to arriving at the facility. Sample media may be obtained from the designated laboratory after the sample strategy has been approved by the COR/Regional Industrial Hygienist. Failure to do so will result in vendor returning to that facility to conduct air sampling at the vendor’s expense.

5.2.8.1 Conduct Indoor Air Quality (IAQ) investigations upon identification of mold/water intrusion problems within an administrative facility or if IAQ issues are reported by building occupants (administrative areas only). If there are no visual indications of potential IAQ issues or reported IAQ issues, measurement of IAQ parameters is not required.

5.2.8.2 To determine occupational exposure levels for Federal employees, conduct air breathing zone sampling to represent full-shift sampling when determining compliance with an 8-hour TWA. Full-shift sampling is defined as a minimum of the total time of the work shift less one hour. Every effort should be made to sample the segments of the work shift when the highest exposure is anticipated. Ensure that sufficient air sampling volume is achieved so that the laboratory limit of detection is less than the hazard occupational exposure limit (OEL).

The exposure results shall be used to determine the work shift time weighted average (TWA) or short-term exposure limit (STEL) for each targeted hazard. If the sample results exceed the applicable hazard OEL (use ACGIH TLV when more conservative than OSHA PEL) contact the RIHS office immediately via the office mailbox at ng.ga.gaarng.mbx.rihse@army.mil. If the work shift is greater than 8 hours, adjust the OEL accordingly.

5.2.8.3 If respiratory hazards exist that require a respiratory and a shop specific Respiratory Protection Program, identify what those respiratory hazards are and specify what type of respirators are required to protect employees from that hazard. If there are no respiratory hazards in a facility but respirators are present that would require the use of respiratory protection program by employees, write that up as a finding in the final report.

5.2.8.4 Personal air sampling for hexavalent chromium shall be conducted using an mailto:ng.ga.gaarng.mbx.rihse@army.mil

Institute of Medicine (IOM) sampler with polyvinyl chloride (PVC) filter. The IOM cassettes (reusable or disposable) should be ordered from the laboratory identified in the PWS along with a calibrator adapter.

5.2.9 Noise

5.2.9.1 Conduct noise survey measuring sound levels using calibrated sound level meters and properly completing DD Form 2214 (listing and testing ALL noise producing equipment used to fix, strip, or adjusted vehicles being repaired at each facility – Noise Survey (see Exhibit 4).

5.2.9.2 Perform noise dosimetry on 50% of personnel in each work area within the facility.

If the facility has 20 employees or less the Vendor WILL perform dosimetry on ALL employees assigned to the facility. Exceptions can be made only with approval from the COR.

5.2.9.3 Dosimeters must be worn and collecting data for a minimum of 75% of the worker’s normally scheduled workday to accurately obtain an 8-hour time weighted average

(TWA8).

5.2.9.4 When noise dosimetry is performed on Federal employee personnel shall be separated into similar exposure groups (SEGs) based on the process(es) performed (vehicle maintenance, sanding/grinding, spray painting, etc.) and/or position description/job duties.

5.2.9.5 Do NOT select State or Contractor Employees for Noise Dosimetry. Noise dosimetry SHALL NOT be performed on State Employees or Contractor Employees.

5.2.9.6 Dosimeters must be set to Army/ACGIH standards (3 dB exchange rate and 85 dBA TWA8) IAW DA PAM 40-501. If dosimetry results do not have these setting, vendors will have to re-due dosimetry at the vendors’ expense.

5.2.9.7 Present results for individuals as the TWA8.

5.2.9.8 If there are six or more dosimetry results for a similar exposure group (SEG) calculate the occupational exposure group (OEG) upper tolerance limit (UTL).

5.2.9.9 Calculate risk assessment codes (RACs) for noise separately from all others. See attachment 6 for determination of the noise RAC.

5.2.9.10 Personal noise dosimetry results will be placed onto a DA form 4700 following the example in attachment 7.

5.2.10 Obtain a shop layout plan and clearly depict the location of operations identified during the survey.

5.2.11 Conduct an illumination investigation to determine if lighting is adequate in each area in the facility where personnel perform job duties.

5.2.12 Take photographs of the exterior and interior of each facility. Photograph all potential hazards or items of concern noted during survey. Catalog and describe each photograph by location and concern.

5.2.13 Prepare and provide a signed report in PDF format to the RIHS Office mailbox at ng.ga.gaarng.mbx.rihse@army.mil.

5.2.14 Address report to the Shop Supervisor of each facility. Provide the Supervisor’s full name, rank, and email address.

5.2.15 Notify RIHS immediately of any Immediately Dangerous to Life and Health (IDLH) concerns identified during the survey.

5.2.16 Interpretation of Results and Further Recommendations.

5.2.16.1 Interpret results of measurements, noise sampling, and observations. Include an explanation if a process evaluation could not be performed. Recommend repeat or additional evaluation, if applicable. Include a recommendation for every finding noted.

5.2.16.2 After completing a worksite visit, the contractor records identified workplace deficiencies (issues evaluated and non-compliant with Federal standards, Service specific regulations, authoritative standards, and recommended practices) using the spreadsheet attached as Exhibit 5.

5.2.16.3 Risk assessment codes (RAC) shall be applied to each recommendation (attachment 5). Each identified deficiency is assigned a RAC based on the type of risk: health, noise, safety or ergonomic. Once a RAC is assigned for each deficiency, recommendations are made for corrective actions and included in the installation hazard abatement plan or its equivalent.

5.2.17 Additional information. Include any other information pertinent to the process.

5.2.17.1 Prepare and provide a signed report in PDF format to the RIHS Office mailbox at ng.ga.gaarng.mbx.rihse@army.mil. Address report to the Shop Supervisor of each facility.

Provide all sample results along with a detailed narrative indicating that sample results exceed or are below applicable standards. Include all elements of paragraph 5 of the PWS to include all laboratory reports as appendices, recommendations for engineering controls, administrative controls, and/or PPE, to include RACs for health hazards, noise, safety, and ergonomics and specific referenced citations. Every finding must have a corresponding recommendation (Exhibit 7). Include an employee notification letter for each employee who wore a noise dosimeter or air sampling pump/passive badge. The notification letter will provide the sample results as an 8-hour TWA or STEL.

6.0 Reporting Requirements.

6.1 Post-Award Meeting. Upon contract award, a representative from PFO office will schedule a post-award meeting and with management personnel from the selected contractor, personnel from the ARNG Regional Industrial Hygiene office including the contracting officer’s representative for the contract, and personnel from PFO Office.

6.2 Schedule Updates. As surveys are scheduled, the contractor shall ensure the SOH POC has all survey dates for the facilities in their state and will provide weekly schedule updates to the contracting officer’s representative.

6.3 Progress Meeting. The contracting officer’s representative and the management personnel from the selected vendor will establish a meeting schedule (usually by-weekly) to provide a forum to address questions and resolve issues. As the contract progresses, this meeting schedule can be adjusted or turned into a digital submission at the discretion of the contracting officer’s representative. The contractor’s weekly update to the contracting officer’s representative will include the following:

6.3.1 # and % of facilities scheduled,

6.3.2 # and % of surveys completed,

6.3.3 # and % of draft reports submitted,

6.3.4 # and % of final reports submitted, and

6.3.5 Any issues or problems the contractor has encountered (i.e. personnel, schedules, surveys, reports, etc.).

6.4 Urgent Situation During the Survey.

6.4.1 If there is an urgent situation during the survey (such as suspected overexposures or improper PPE during high hazard operations, etc.) that will be classified as a RAC 1 or 2:

6.4.2 Immediately alert an onsite safety representative / facility supervisor.

6.4.3 Call or email the contracting officer’s representative and SOH POC as soon as possible.

6.4.4 Within one week of the discovery, provide a summary of the situation with findings, recommendations, and any corrective actions already taken (if any).

6.5 Written Reports.

6.5.1 The industrial hygienist who performs the field survey will write the report for that survey.

6.5.2 Do not wait until all surveys are completed before sending drafts or final reports.

6.5.3 Draft Reports.

6.5.3.1 Send an electronic draft report (with field notes and DA 4700s) for each facility to the Regional Industrial Hygiene POC established by the contracting officer’s representative,

6.5.3.2 Within FOUR WEEKS of each facility survey date.

6.5.3.3 Final Reports.

6.5.3.3.1 Final reports are due TWO WEEKS after receipt of comments from the ARNG Regional Industrial Hygiene POC.

6.5.3.3.2 All final reports are due no more than 90 days from the survey date (unless delays are discussed and approved in writing by the ARNG regional office prior to the deadline).

6.5.3.3.3 All comments that were made on the draft report must be implemented. If there are any issues or questions regarding the comments, contact the contracting officer’s representative.

6.5.4 FORMAT of reports. The following should be included for the final report:

6.5.4.1 The date of the survey, address, and the POC of the facility.

6.5.4.2 Do not collect or include social security numbers or birth dates on any documents or reports. The full name of the employee, facility name, and job title is sufficient to identify the employees and their exposure records will be updated with additional information by the occupational health nurse.

6.5.4.3 A table of contents for the report.

6.5.4.4 The survey specifications outlined in paragraph 2 of this PWS.

6.5.4.5 A conclusion. Maximum of 1-2 paragraphs.

6.5.4.6 The following information shall be included in the appendices along with the information identified in paragraph 2. When applicable, appendices shall be referenced in the report. For example, “refer to Appendix A for noise dosimetry results.”

6.5.4.7 Noise dosimetry printouts for each record.

6.5.4.8 Lab sampling results for all contaminants sampled.

6.5.4.9 8-hour TWA calculation for all air sampling results.

6.5.4.10 References. The list provided is only an example. Only the references used in writing the report should be included in the reference section. Since publication dates may change, verify that the last published reference date is used.

6.5.4.11 Recommendations for engineering controls, administrative controls, and/or PPE, to include RACs for health hazards, noise, safety, and ergonomics and specific referenced citations. Every finding must have a corresponding recommendation.

6.5.5 Additional documentation to include with report. The following information shall be provided as separate documentation from the report. At a minimum, it shall include:

6.5.5.1 Copy of field notes so that the reviewer can compare notes to the report and verify calculations.

6.5.5.2 One copy of the DA 4700 noise exposure forms for each employee who wore a noise dosimeter. Calculate the UTL if there are at least six dosimetry results for an OEG. (See attachments 6 and 7 for an example of the form and to calculate the noise RAC. The information on the form must be adapted depending on the results.)

6.5.5.3 The entire report and supporting documents in electronic format as PDF files. Send draft/final reports and supporting documents to the Regional Industrial Hygiene POC assigned by the contracting officer’s representative.

6.5.5.4 Sixty-Seven percent (67%) of final reports required for this contract should be submitted no later than 60 days from the end of the performance period. Failure to meet this requirement may result in not exercising the multiyear contract option (if applicable).

7.0 Applicable Publications

7.1 Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Date of

Publication Mandato ry or Advisory

Website

Title 29, Code of Federal Regulations (CFR), Part 1910, Occupational Safety and Health Administration

Current Ed M https://www.osha.gov/laws-regs/regulations/standardnumber/191

Department of Defense Instruction (DODI) 6055.01, Department of Defense Occupational Safety and Health (OSH) Program

14JUL2020

M https://www.esd.whs.mil/Portals/54/D ocuments/DD/issuances/dodi/605501 p.pdf

AR 40-5, Medical Services, Preventive Medicine.

12MAY2020

M https://armypubs.army.mil/epubs/DR_ pubs/DR_a/pdf/web/r40_5.pdf

AR 385-10, the Army Safety Program, 24JAN2017 pubs/DR_a/pdf/web/ARN16777_ARN 16343_AR385_10_FINAL.pdf

Department of the Army Pamphlet (DA PAM) 40-

8JAN2015 M https://armypubs.army.mil/epubs/DR_ pubs/DR_a/pdf/web/p40_501.pdf

501, Medical Services, Army Hearing Program

DA PAM 40-11,

Preventive Medicine

18MAY2020

pubs/DR_a/pdf/web/p40_11.pdf

DA PAM 40-503,

Medical Services, The Army Industrial Hygiene Program

2APR2013 M https://armypubs.army.mil/epubs/DR_ pubs/DR_a/pdf/web/p40_503.pdf

UFC 3-410-01FA,

Heating, Ventilating, and Air Conditioning Systems

1NOV2019

A https://www.wbdg.org/FFC/DOD/UFC /ufc_3_410_01_2013_c5.pdf

Threshold Limit Values (TLVs) and Biological Exposure Indices (BEIs), American Conference of Governmental Industrial Hygienists (ACGIH)

Current Ed.

A https://www.acgih.org/forms/store/Pro ductFormPublic/documentation-of- the-threshold-limit-values-and- biological-exposure-indices-7th-ed

Industrial Ventilation – A Manual Current A https://www.acgih.org/forms/store/Prod https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605501p.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605501p.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605501p.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r40_5.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r40_5.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN16777_ARN16343_AR385_10_FINAL.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN16777_ARN16343_AR385_10_FINAL.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN16777_ARN16343_AR385_10_FINAL.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p40_501.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p40_501.