PWS.pdf

PERFORMANCE WORK STATEMENT

Septic Pumping Services – New Hogan Dam and Lake

Dated: 18 November 2025

PART A - GENERAL INFORMATION:

1.The work required under this contract provides Septic Pumping Services at New Hogan Lake.

New Hogan Lake is located at 2713 Hogan Dam Road, Valley Springs, CA 95252. All services in this contract are performed at recreation areas that are accessible by vehicle.

2.Period of Performance: This contract consists of a Base Year and four (4) Option Years. All work completed under this contract shall be performed on days as requested by the Contracting Officer’s Representative (COR). A business day is considered Monday through Friday. No work shall be conducted on days other than requested without prior approval from the COR. Work completed for this contract shall be accomplished during the hours of 8:00 a.m. - 4:30 p.m.

Monday through Friday and not including any holidays without prior authorization from the

COR.

3.Point of Contacts: Technical Point of Contact – TBD.

4.Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the changes clause of this contract when the Contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. The CORs are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts are not valid for this contract.

5.Quantity Line Items: The Contractor will only be paid for work performed. At no time will the Contractor exceed the quantity on any line item. The Contractor will establish a tracking system of actual quantities against the contract’s quantities for each line item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any line item reaches 75% of the quantity on any line item, the Contractor Supervisor will notify the COR in writing by e-mail within two calendar days. Once the Government is notified that the actual quantity has reached 75% of the Line Item and if the Government determines that the quantity needs to be increased, the Contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the Contractor will proceed to work over the existing quantity. The modification will set the new quantity that the Contractor may not exceed without another modification. Every invoice will be accompanied by a full accounting of each line item being billed, the actual quantity being billed and supporting documentation to support the actual quantities.

6.Pre-work Meeting: At least fifteen (15) days prior to commencement of work, the Prime Contractor Supervisor shall meet with the COR in person (not virtual or by phone) at the New Hogan Dam and Lake Project Office to discuss and/or provide the following information: The subcontractor may attend the pre-work meeting with the Prime Contractor, but not in leu of the Prime Contractor.

A. Valid California Driver’s License.

B. General Liability Insurance.

C. Automobile Liability Insurance.

D. Worker’s Compensation Insurance (if the Contractor has employees) E. Contract requirements

7.Invoices and Payment Information: The Contractor shall be paid after the completion of specified services for the amount of work accomplished. Invoices will be verified by the COR before payment can be authorized. Invoices shall be sent in arrears WITHOUT all required information including any necessary supporting documentation to the following address:

USAED, Finance Center

Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 CEFC-Payments@usace.army.mil

One copy each of Invoice WITH all required information including any necessary supporting documentation.

New Hogan Dam and Lake Attn: COR

2713 Hogan Dam Road, Valley Springs, CA 95252

Email to be provided at time of award

Final payment shall be authorized when the COR approves the work as complete and contractor removes all materials, equipment, supplies, transportation, and all reporting requirements have been met. All invoices must reflect contract number and final invoice shall be marked “FINAL”.

mailto:CEFC-Payments@usace.army.mil

PART B - WORK TO BE PERFORMED – PUMPING SERVICES:

1.General Information: The Contractor shall provide all labor, equipment, materials and supplies necessary to perform all septic pumping services at New Hogan Lake.

2.Basic Pumping Service: There are two (2) portable chemical toilets (PCTs), three (3) 2,000 gallon RV dump station holding tanks, three (3)1,200 gallon holding tanks, one (1) 250 gallon floating portable chemical toilet, fifteen (15) 1,000 gallon vault toilets, four (4) lift stations, and five (5) septic tanks at various locations at New Hogan Lake to be pumped. The basic pumping service shall consist of pumping the tank completely empty and recharging the unit if required.

Only the PCT’s require recharging. Recharge the PCT’s holding tanks using fresh disinfectant chemicals in a mixture as directed by the manufacturer’s recommended application. Additionally, tanks shall be recharged with a minimum of ten (10) gallons of liquid. Disposal of sewage waste materials shall be accomplished off-site and in accordance with all applicable federal, state and/or county sanitation regulations.

3.When to Perform the Services: The Contractor shall provide service on dates and times as scheduled in this document.

4.Additional Services: Additionally, on “will call” services, the Contractor shall pump dry the tank(s) within 24 hours of the request of the COR.

5.Acceptable Level of Performance: Tanks shall be pumped completely empty and recharged if required as prescribed in this contract. The Contractor shall supply the COR with a copy of the disposal manifest to document the total number of gallons pumped. The manifest shall be included with the invoice.

PART C - GOVERNMENT RESPONSIBILITIES:

1.Financial Accountability: The Government shall be held financially accountable only for those scheduled services performed by the Contractor. Circumstances beyond the control of the Government, which may occur, would reduce the number of services required. Possible causes for nonperformance may include but not limited to:

A. Lack of sufficient or competent personnel.

B. Equipment malfunction.

C. Damaged or missing facilities.

D. Recreation area closure.

E. High lake level (flooded recreation areas).

F. Improper use and/or lack of safety gear worn and/or used by Contractor personnel.

G. Unfavorable weather conditions (rain, wind, etc.).

H. Other acts of God preventing contract compliance.

2.Forms: The Contracting Officer’s Representative shall supply the Contractor with all Government forms required to meet the administrative requirements of this contract. Required forms for this contract are outlined under Part D – Contractor Responsibilities and examples will be supplied per appendices.

3.Contract Monitor: The Government shall monitor the Contractor's performance in all functional areas under this contract. Contractor services shall be monitored using the random sampling method, the planned sampling method and/or 100% inspection method. The Government reserves the right to change or alter the type of inspection plan at its discretion at any time.

PART D – CONTRACTORS RESPONSIBILITIES:

1.The Contractor shall be liable for all Government property damaged in performance of his or her duties to include but not limited to equipment malfunction and any sewage spills encountered while performing the pumping services. The Contractor shall take the necessary precautions to assure equipment is in proper working order. The Contractor shall be responsible to clean up any spills on Government property. The Contractor is required to immediately notify the Operations Project Manager and/or his/her representative in the event of a spill on project lands and/or waters..

2.Employees: The Contractor shall furnish competent personnel. If employees prove to be incompetent or unsatisfactory, the Contractor shall remove the employee(s) immediately and replace them. For safety and security purposes, the Contractor shall submit IN WRITING the name, address and phone number of all personnel performing services under this contract prior to the commencement of work. The Contractor shall submit IN WRITING the name of all employee(s) discharged during this contract. Submission shall be submitted ATTN: New Hogan Lake, Contracting Officer’s Representative.

3.Quality Control: If someone other than the Prime Contractor/person named on the official contract is performing the duties as described, it is the responsibility of the Prime Contractor to personally inspect the worksite a minimum of every 30 days to ensure adherence to contract and acceptable performance standards. Contact with the Project Office shall be made upon arrival during these visits.

4.Contractor Safety: The Occupational Safety and Health Act (OSHA) Standards for Construction at www.osha.gov and the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) at www.hq.usace.army.mil/soh/em385/current/current38511.htm are both applicable to this contract. Copies of EM 385-1-1 are available from the COR or at the above web site. General employee safety equipment is required and shall be furnished by the Contractor. This includes safety shoes, safety glasses, hard hats, hearing protection, work gloves and/or other additional personal safety equipment required for specific work duties. The work http://www.hq.usace.army.mil/soh/em385/current/current38511.htm performed under this contract shall be within the boundaries of land administered by the U.S.

Army Corps of Engineers. The Contractor and Contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements will be granted to the Contractor or Contract employees.

5.Communication: The Prime Contractor Supervisor shall provide a telephone number that shall be answered during normal working hours, 8:00 a.m. – 4:30 p.m., Monday through Friday, at which the Contractor can be contacted. The Contractor shall furnish a list of key personnel to be contacted. The Government will not be expected to call a series of phone numbers to locate the Contractor or designated representatives. Failure to maintain acceptable communication channels shall be considered unsatisfactory performance.

6.Contractor Clothing: All Contractors and their employees shall wear clothing suitable for the weather and work conditions while performing the duties of this contract: The minimum required shall be short sleeve shirt, long trousers and leather or other protective work shoes or boots, per EM 385-1-1. A clean, well-groomed appearance shall be maintained at all times while on duty.

A. The Contractor shall provide all employees shirts (whether long or short sleeve) that bare a company logo or embroidered patch to identify government Contract employees.

Company logo shirts must be worn at all times during contract performance when on project lands.

7.Contractor Equipment: The Contractor shall ensure that all equipment used in the performance of work shall be in satisfactory operating condition. The Government reserves the right to discontinue the use of unsatisfactory equipment and require that such equipment be replaced with acceptable equipment to maintain contract compliance at no additional cost to the Government.

8.Parking: The Contractor shall be authorized to park in open parking spaces at locations where contract work shall be performed. Contractor or Contract employees shall not park in any reserved or restricted parking areas except as approved in advance by the COR.

9.Emergency Medical Services: The Contractor shall notify the COR, as soon as possible after the employee has been cared for, of all instances requiring medical attention that occur on Government land. Medical expenses for Contractor personnel are the responsibility of the Contractor.

10.Contractor Vehicles and/or Vessels: Each vehicle and/or vessel used by the Contractor to conduct work for this contract shall meet all State of California vehicle and/or vessel code requirements. A vehicle and/or vessel inspection shall be completed prior to the commencement of work under this contract.

11.Safety Exposure Report: The Contractor shall be responsible for completing and submitting form CESPD 94-R, Safety Exposure Report (Appendix A), to the Contracting Officer’s

Representative, by the last working day of each month service is performed. Failure to comply with this requirement may delay payment for services. Copies of this form will be furnished by the Project Office.

12.Phase of Work Hazard Analysis: The Contractor shall be responsible for completing and submitting form CESPD 210-R, Phase of Work Hazard Analysis (Appendix B) to the COR at least 15 days prior to commencement of work. This form shall be used to describe the hazards of the job and how the job shall be performed safely.

13.Theft, Vandalism and /or Interference: The Contractor shall be responsible for advising the COR of any damaged facilities and any situation interfering with the Contractor's operation. Any comments or service problems observed by the Contractor should be brought to the attention of the COR. The Contractor and Contract employees shall not be under the influence of any substance (drug or alcohol), which impairs the ability to perform the contracted duties in a safe manner. The work to be performed under this contract shall be within the boundaries of public recreation areas. The Contractor and Contract employees shall always use extreme caution while operating vehicles and/or vessels. All Federal, state and local laws and regulations shall be strictly observed.

PART F – QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1.Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

2.Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment determination.

3.COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

4.The Quality Assurance Surveillance Plan is one evaluation method the Government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract in determining the quality of the Contractor performance.

Performance Standard Acceptable

Quality Level

(AQL)

Method and Frequency of

Inspection Remedy

Service Completion Part B of the PWS (All Septic Pumping Services at New

Hogan Lake)

a. Timeliness - 100% Completion of all tasks in accordance with weekly/monthly/q uarterly schedule

b. Quality -

All work is performed to industry standard 95% of the time

Periodic or 100% Surveillance

Inspection by the

Government

Customer Complaint

Contractor shall re-perform at no additional cost to the Government until AQL is reached.

PART E – SECURITY REQUIREMENTS:

1. General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts.

The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative.

The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level 1 Training: All contract personnel requiring routine access to Army installation, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level 1 awareness training.

3. Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4. Suspicious Activity Reporting Training (e.g., iWatch, CorpsWatch, or See Something, Say Something): All contract personal should revive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personal with general information on suspicious behavior, and guidance on reporting suspicious activity to the Operations Project Manager, security representative or law enforcement entity.

5. Pre-screen Candidates Using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.