PWS.pdf

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Performance Work Statement (PWS) For

HANSCOM CONFERENCE CENTER

AUDIO VISUAL UPGRADE DESIGN

66th Air Base Group Communications and Information Division (66ABG/SC)

Hanscom Air Force Base (AFB) MA

Date: July 17, 2025

Prepared by:

66ABG/SC

Hanscom AFB, MA 01731

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TABLE OF CONTENTS

LOCATION

POINTS OF CONTACT

REQUIREMENT

1) DESCRIPTION OF SERVICES

2) GENERAL REQUIREMENTS

3) QUALITY CONTROL TESTING PLAN AND EXISTING LAYOUT

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OBJECTIVE/OUTCOME

The purpose of this effort is to contract an experienced Audio Visual (AV) consultant with previous experience specifying requirements for secure and non-secure Department of Defense (DoD) spaces to comply with security requirements for up-to-secret collateral communications. The consultant shall assess the existing AV systems and facilities within the Hanscom Conference Center and, in consultation with the Government, specify a new Statement of Work (SOW) for each room to include new equipment and modifications for the Hanscom Conference Center to accommodate unclassified presentation capabilities in all rooms and classified up to Secret collateral presentations and Secure Video teleconferencing (SVTC) on the Defense Information Systems Agency (DISA) Global Video Services (GVS) network in two of the rooms to include the Lexington and Lincoln rooms. The SOW shall require new light-emitting diode (LED) video wall technology to provide updated display technologies in all rooms. In addition, all new audio equipment, video equipment, video distribution, control, and display equipment shall be specified by the consultant.

LOCATION

66 ABG/SC

Building 1106

Hanscom AFB, MA 01731

POINTS OF CONTACT

66 ABG/SC Project Manager:

Name: Garreth Harrington Email: Garreth.harrington@us.af.mil

Telephone: 781-225-4877

66 ABG/SCXX Quality Assurance Contract Organizational Representative (COR):

Name: Ellen Soper Email: ellen.soper.1@us.af.mil

Telephone: 781-225-1760

Contracting Officer:

Name: Kristin Morrison Email: kristin.morrison.1@us.af.mil

Contracting Specialist:

Name: Brittany Colton

Email: brittany.colton@us.af.mil

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Contracting Specialist:

Name: Austin Winchester

Email: austin.winchester@us.af.mil

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February Memorial Day Last Monday in May

Juneteenth June 19th Independence Day July 4

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving 4th Thursday in November

Christmas December 25

REQUIREMENT

1) DESCRIPTION OF SERVICES

The consultant shall work with the Government to define the requirements for each room.

The consultant shall have proven experience with engineering, construction, building modification, audio visual installation and components, secure video conferencing, large screen LED videowalls, cameras, microphones, sound control, and Audio Visual over Internet Protocol (AVoIP) technology. Technical expertise shall include expert knowledge of AV hardware and software, security requirements for secure spaces, project management skills including handling large-scale AV projects efficiently, communication and collaboration, and problem-solving skills addressing technical issues as they arise. The consultant shall have knowledge and experience designing AV spaces with Intelligence Community Directive (ICD)/ Intelligence Community Standard (ICS) 705 and Telecommunications Electronics Material Protected from Emanating Spurious Transmissions (TEMPEST) requirements and compliance. The consultant shall also have knowledge of complying with DISA Security Technical Implementation Guides (STIGs). All specified equipment must be Trade Agreements Act (TAA) compliant and any SVTC equipment must be on DISA’s Approved Products List.

2) GENERAL REQUIREMENTS

a) The Consultant is only permitted access to building 1106.

b) The consultant shall provide, in advance, names of all personnel that will be working on Hanscom AFB for Facility Security. All personnel must be US citizens and have a real ID. All drivers shall have a valid driver license and proof of insurance in order to drive on Hanscom AFB. All documentation will be checked before a visitor’s pass will be issued. Normal business hours shall be 7:00 am to 4:30 pm EST (adjustments can be made), Monday-Friday. No work will be done on days the base is closed, to include, but not limited to Holiday and closure due to storms.

c) The consultant shall specify installation in strict accordance with Audio Visual and Integrated Experience Association (AVIXA) standards and best practices, general industry standards and best practices, the National Electrical Code, and any other governing codes. This includes using appropriate cable management systems to ensure cables are tidy and kept out of aisles or where they will be affected by pedestrian traffic. Equipment and cables will be firmly mounted so that it will not fall or look unsightly when installed.

d) Federal Holidays e.) Consultant Employee:

1. The Contracting Officer may request that any servant agent or employee of the consultant, whose conduct is inappropriate within the guidelines of the installation commander, shall be removed from the installation.

2. The consultant shall furnish supervisory, administrative, and direct labor personnel to accomplish all work requirements. The contractor may not hire off duty Quality Assurance Personnel or any other person whose employment would result in a conflict of interest in accordance with DODD 5500.7R, Joint Ethics Regulation. Labor employed to provide the services described herein shall be competent in the performance of such services.

The consultant shall design AV solutions to replace the existing AV in all areas of the Hanscom Conference Center to include all 6 presentation rooms as well as all overflow locations throughout the building and the conference center office. All rooms shall have the ability for unclassified presentations and use of unclassified Teams with connectivity to room sound, camera, and displays. The conference center shall have an ability to send camera and sound to each room to allow for “overflow” use throughout the facility for unclassified presentations. This should also be available for the lobby areas within the building. Two of the rooms, Lexington and Lincoln, shall require both secure VTC and secure presentation/Microsoft Teams capability and unclassified presentation and unclassified Microsoft Teams capabilities. The consultant shall create detailed blueprints and schematics outlining the required AV components and their integration for each room. Each room shall have deliverables to include:

-A Statement of Work for each room -A Statement of Work for the overflow locations and the Conference Center Office -Proposed wiring diagrams for control -Proposed wiring diagrams for audio -Proposed wiring diagrams for video -Proposed rack elevations -Proposed blueprints for any structural modifications for LED video wall installation.

-Proposed equipment lists, specifications and brand name justification for selection -Proposed room modifications for security compliance

-Proposed furniture specifications if changes are needed -Proposed electrical requirements and, if needed, modifications and locations -Proposed network additions and locations if needed.

-Proposed installation schedule and project timeline per room -Proposed cost estimates for each room detailing:

- any construction costs,

- components,

- quantity,

- part number,

- description,

- unit price,

- extended price,

- labor, installation,

- programming,

- project management,

- disposal costs,

- travel expenses,

- shipping,

- warranty,

- 4 separate option years for service and support

-Proposed Quality Assurance Plan for each of the spaces post-installation to ensure specified equipment and diagrams meet the specified requirements.

Deliverables shall be for each room/location and shall be both electronic on Digital Video Disc (DVD)/Compact Disc (CD) as well as large format architectural drawings (ARCH E Size) for all diagrams. Diagrams shall also include any raw files to allow for future edits. The Government shall own the completed designs.

Consultant shall also include options to provide the Government the option for post installation testing and quality control of installed AV systems for each room/location, when rooms have been completed.

This will be contingent on funding with options available to the Government over 4 years as room installations are completed.

The overall process shall include an in-depth initial assessment and requirements gathering of the existing conditions. This shall include a site visit/needs analysis. Once the requirements are gathered, the consultant shall develop a comprehensive AV design that matches the Government’s objectives. The Consultant shall include detailed system diagrams, equipment specifications and brand name justifications, any required room modifications/construction, project timeline for each room/location, cost estimates, and a Quality Control Testing plan.

The base Period of Performance will be 6 weeks from date of award. The primary place of performance for this effort will be at government or contractor facilities if designated, to include the Hanscom Conference Center Building 1106 Hanscom AFB, MA 01731

3) QUALITY CONTROL TESTING PLAN

a) The Consultant shall establish a complete quality control testing plan to ensure the requirements of the specified SOWs are provided as specified. One copy of the Consultant’s quality control plan shall be provided with the deliverables. The plan shall include:

1. A method of identifying deficiencies in the quality of installations.

2. A file of all inspections to be conducted and any corrective actions needed.

EXISTING FLOOR PLAN LAYOUT

EXISTING ROOMS

Bedford Room- Capacity-25, Single screen ceiling mounted projector, drop down screen, one 42” overflow monitor wall mounted, ceiling speakers, Crestron wall mounted control.

Burlington Room-Capacity-25, Single screen ceiling mounted projector, drop down screen, one 42” overflow monitor wall mounted, ceiling speakers, Crestron wall mounted control.

Concord Room-Capacity-200, Dual screen rear mounted projectors with multiple cameras, ceiling and wall mounted speakers, ceiling microphones and combo mics, podium and control panel.

Multiple input locations (7) throughout the room Holzman Room-Capacity-40, Single screen ceiling mounted projector, drop down screen, ceiling speaker, Crestron wall mounted control.

Lexington Room-Capacity-80, Dual screen rear mounted projectors with multiple cameras, ceiling and wall mounted speakers, ceiling microphones and combo mics, 2 podiums and control panel.

Multiple input locations (6) throughout the room Lincoln Room-Capacity-20, Single screen ceiling mounted projector, drop down screen, one 42” overflow monitor wall mounted, ceiling speakers, Crestron wall mounted control.

2 overflow monitors located on the wall in in Lobby B, and 2 overflow monitors located in the main lobby area.