Questions and Answer.pdf

Questions and Answer – 2025 PZI 1587

Q1: Is this a brand new requirement?

A1: Yes.

Q2: Can you please confirm if this work is only for 6 weeks or there is possibility of extension?

A2: We have extended the PoP to 12 Weeks.

Q3: Will proposals that bundle AV design, hardware sourcing, and Microsoft Teams integration be considered?

A3: Yes, all submitted proposals will be evaluated for technical acceptability.

Q4: Is there a room layout or existing AV specification available?

A4: We have updated the SOO to include additional information.

Q5: Does the scope anticipate one-time delivery or ongoing support?

A5: The scope anticipates all the work to be performed within period of performance of the award.

Q6: Can commercial AV or state/local implementations be used for evaluation?

A6: Need more clarification on what this question is asking

Q7: Is there an incumbent contract # for this work?

A7: No, this is a new requirement.

Q8: Do you know if they are aiming to have this awarded within August or September 2025?

A8: Award for the design by September

Q9: What is the period of performance?

A9: 12 weeks

Q10: The PWS indicates that there are numerous deliverables, including rack elevations, wiring diagrams, structural blueprints, etc. all of which are typically industry standard to provide after receipt of an award as there is a tremendous amount of time and eƯort required to produce these. Is USAF willing to concede on requiring these with out submission?

A10: The purpose of this eƯort is to get a system design for each room to include those elements. The deliverables will be required at the end of the Period of Performance, and shall not be submitted as a part of an oƯerors proposal.

Q11: The Bid Schedule spreadsheet lists several companies including Matrix AV Design, Karcher Group, CCS, and Vision Works.

A11: Not sure where these names came from. We did not specify any vendors.

Q12: Are these companies preferred vendors for this project?

A11:There are no preferred vendors.

Q13: Are bid responses limited to only Matrix AV Design, Karcher Group, CCS, and Vision A13:Bid responses are not limited to those vendors.

Q14: Works permitted for this opportunity?

A14: need clarification for this question?

Q15: Will local companies in the Hanscom AFB region be given preference during the evaluation process?

A15: All vendors will be considered during the evaluation, not limited to local companies.

Q16: Are there room dimensions for all of the rooms?

A16: Room dimensions are in the updated SOO Concord: 40 ft x 66 ft Lexington: 63 ft x 40 ft Holzman: 32 ft x 22 ft Bedford: 15 ft x 31 ft Burlington: 15 ft x 27 ft Lincoln: 15 ft x 27 ft

Q17: Is each room getting a LED Video wall? If yes, what are the desired Video Wall dimensions, specifications, pixel pitch, etc.

A17: Design should be for LED Videowalls in all rooms. For the two larger rooms Lexington and Concord the desired size is 219” diagonal with dimensions of 15.9ft x 8.9ft or greater.

For the remaining 4 smaller rooms the desired size is 137” diagonal with dimensions of 9.9ft x 5.6ft or greater.

Q18: How many sources are to be displayed on the Video Walls at one time?

A18: For the 4 smaller rooms there should be up to 4 simultaneous sources. For the 2 larger rooms there should be at least 6 simultaneous sources.

Q19: Are the rooms just getting LED video Walls or are there going to be other Displays in the Rooms as well?

A19: The Lexington and Concord rooms will be getting LED video wall displays. They will also be getting confidence monitors where the existing confidence monitors are located.

Q20:What are the dimensions of the existing projector screens? Rear Projection Screen Sizes?

Rear Screen Concord room: 18 Ft 4 inches wide x 6 Ft 3 inches high, Rear Screen Lexington room 19 Ft 8 inches wide x 5 Ft 4 inches high, Front screen projection Holzman room 96 inches wide x 60 inches high (8ft x 5 Ft) Front Screen projection Bedford room: 96 inches wide x 60 inches high (8ft x 5 Ft), Front Screen projection Burlington Room: 96 inches wide x 60 inches high (8ft x 5 Ft), Front Screen projection Lincoln room: 96 inches wide x 60 inches high (8ft x 5 Ft)

Q21: What is the composition of the ceilings in the rooms?

A21: Ceiling tiles in all but one room, the Holzman room. Holzman has finished ceiling.

Q22: What are the specific sources for each room? (Laptops, PCs, etc)

A22: SEE UPDATED SOO

Q23: Will each room have adequate power and structural materials to support the Video Wall(s)?

A24: All rooms shall have adequate power and structural materials to support the videowalls when execution occurs. This is currently the design phase so the selected consultant will need to specify the heat output of each video wall, the power requirement for each videowall, the desired location and type of power required for each videowall, and the weight of each videowall.

Q24: What existing equipment will require to be deinstalled?

A22: SEE UPDATED SOO FOR CURRENT EQUIPMENT LIST

Q25: Is the government looking for multiple years of warranty or one (1) standard year of warranty to cover these systems?

A25: When the items are procured and installed there should be a 1-year warranty to cover the systems. When the bid goes out, we will also be asking for option-year coverage after the initial warranty year with 4 one-year option years.

Q26: Can the Awarded consultant contractor also bid on the subsequent solicitation for installation/integration when it comes out for bid?

A26: Yes.

Q27: Are you expecting the Awarded consultant contractor to complete the inspection post integration/installation?

A27: We would like the awarded consultant to provide a testing and inspection plan as part of the deliverables and provide the government with the option to come back and provide the testing and inspection

Q28: Would you prefer to have the completed reps and certs included within the technical response, or would you prefer this to be included as a separate volume?

A28: The vendor can decide whether the reps and certs are included in the technical response or a separate volume.

Q29: Will the Cover Page, Table-of-Contents, and Transmittal Letter count towards the 25-page technical response limit?

A29: All documents submitted count towards the page count.

Q30: We came across the RFP on Sam.gov following completion of the scheduled site survey. Would it be possible to schedule a separate site visit? Pershing Technologies has engineers holding active CAC cards if that is helpful.

A29: A separate site visit will not be held.

Q31: If a second site visit cannot be accommodated, can technology requirements for all spaces be provided?

A31: SEE UPDATED SOO

Q32: Of the required factors for the proposal, please define what information is required under Factor 1, Subfactor A: System Diagrams/Blueprints A32: These deliverables are not to be submitted in an oƯerors proposal, but will be required at the end of the period of performance by the awardee.

Q33: Of the required factors for the proposal, please define what information is required under Factor 1, Subfactor A: Required Upgraded Technology A33: The government is looking to upgrade technology to an AVoIP system and replace existing projectors with LED video wall technology. Review updated SOO for more details.

Please see updated solicitation for instructions to oƯerors.

Q34: Of the required factors for the proposal, please define what information is required under Factor 1, Subfactor A: Security Compliance

A34: Include appropriate separation between classified/unclassified systems, exposed cables for secure, power separation for secure, secure signage, sound masking, no wireless, no Unclass operating while Class is operational, no connections between networks.

Q35: What is the government specifically looking for in each room?

A35: SEE UPDATED SOO

Q36: Does the government have a need for legacy media players?

A36: The Government will require legacy media players in the Lexington and Concord rooms. This should be able to accommodate CD audio, DVD, and Blueray.

Q37: Has the government taken into consideration the impacts changes to the AV systems would have on the HVAC within the conference center?

A37: Introduction of videowall technology will impact HVAC in the conference center.

Consultant shall specify the heat output for each videowall so that CE may calculate if additional cooling will be required. If additional cooling is required CE will be required to address it with supplemental cooling as part of construction separate from Audio Visual.

66 ABG/CE will be an integral part of the design process.

Q38: Does the Government have any autoCAD or drawings of the facility itself or the cable paths that would be utilized?

A38: The Government has autoCAD drawings of the facility. There are no cable path drawings. These drawings will be provided at the time of award to the awardee.

Q39: What are the video conference requirements?

A39: The videoconference requirements shall be for SVTC capability in the Lexington and Lincoln rooms. It shall require a CODEC with is on the DISA approved products list. These rooms shall also require a Secure teams capability for BYOD from a secure laptop. All 6 rooms shall require a Teams capability from a BYOD standpoint, and there should be the ability to connect via USB to each room’s camera/mics/speakers when BYOD teams is used.

Q40: Does the government want NIPR to be available if SIPR is in use?

A40: No, the government only wants one available at a time.

Q41: What is the age of the building?

A41: The building was constructed in 1956.

Q42: Does the government want white noise available during the use of SIPR?

A42: If white noise means sound masking, yes, when SIPR is engaged in either the Lexington or Lincoln rooms, sound masking shall be engaged

Q43: Who is responsible for the removal and discarding of the old system or parts?

A43: This is not in scope of the design process, however the consultant will be responsible for identifying what needs to be removed in future projects.

Q44: Should the costs for a structural engineer to review and PE stamp the video wall mount drawings be included in the Consulting scope of work? Or will the Project provide a government Structural Engineer to review the drawings? Or should the details and cost be deferred to the awarded AV Installer in the Consultant's AV specifications?

A44: Costs for a structural engineer to review and PE stamp the video wall mount drawings should be included in the Consulting scope of work

Q45: Will the awarded consultant be prohibited from providing and/or installing the equipment in later phases?

A29: The awardee will not be prohibited from bidding on future requirements.

Q46: Will the conference tables be replaced, specified by the awarded Consultant as part of the AV scope?

A46: Tables/furniture is not currently planned for replacement. If the consultant determines a piece of A/V furniture is required for the project they will need to specify it.

The Holzman will require specification for one podium with castors that can be used to the right or left of the video wall.

Q47: Will the lectern/podiums be replaced by the AV contractor?

A47: If the consultant determines a piece of A/V furniture is required for the project they will need to specify it. The Holzman will require specification for one podium with castors that can be used to the right or left of the video wall.

Q48: Will the equipment racks be replaced as part of this scope of work?

A48: The existing racks can be reused for this eƯort. If the Consultant determines that diƯerent racks will be required due to size diƯerences, less equipment , or the need to relocate to smaller racks then the consultant can specify that in the design.

Q49: Will additional racks or credenzas be specified by the Consultant?

A49: If additional AV racks /credenzas are required to accommodate the design then the Consultant will need to specify that.

Q50: Will the Consultant list the existing equipment to be removed by the awarded AV Contractor?

A50: See the updated SOO for an updated list of equipment in all rooms.

Q51: How many times will the Consultant be required to return to the site during the Project?

A51: The Consultant shall be required to be at the site for the Kick-oƯ and onsite needs assessment, and at the end to present the final documentation and handoƯ.

Q52: How many wireless microphones will be needed for the Concord auditorium?

A52: 6 wireless COMBO units will be needed for the concord auditorium. Each combo unit shall have a handheld an a Lavalier microphone.

Q53: How many wireless microphones will be needed for the Lexington tiered room?

A53: The Lexington will not have wireless microphones in the room.

Q54: How many secret signage are needed for the doors in the Lexington tiered room?

A54: Signage outside the double door going to the lobby area, one outside the door going to the front of the building, one inside of the room.

Q55: Are there architects or interior designers that will need to be coordinated with?

A55: CE will need to be coordinated with for architectural changes for any wall modifications or other requirements.

Q56: Is the existing digital signage using Bright sign players a part of this AV design?

A56: Digital signage is not part of this eƯort.

Q57: Are World Clock displays desired for any of these spaces?

A57: No World Clocks are not required for these spaces

Q58: Will a table phone be installed the Holdsman room?

A58: No, Teams should suƯice for phone connectivity.

Q59: Will the awarded designer (or the winner of this solicitation) of the project also be allowed to bid on the installation when the design is released?

A59: Yes.

Q60: Does the site have a pre-approved Electrical Engineer to document the required changes, or will the noted changes be handled by facilities?

A60: Any adds or changes for power and exact location will need to be done through facilities and CE.

Q61: What are the security requirements for the secure spaces referenced in this section.

(Combined Synopsis: Description of requirements for the items to be acquired – Pg. 1) Rooms should be A 61: Security requirements for secure spaces for SVTC and Secure presentations/Teams for both the Lincoln and Lexington rooms to include appropriate separation between classified/unclassified systems, exposed cables for secure, power separation for secure, secure signage, sound masking, no wireless, no Unclass operating while Class is operational, no connections between networks.

Q62: What are the Security compliance requirements that the government is referencing.

(Combined Synopsis: Subfactor A – Pg. 5) A 62: Security requirements for secure spaces for SVTC and Secure presentations/Teams for both the Lincoln and Lexington rooms to include appropriate separation between classified/unclassified systems, exposed cables for secure, power separation for secure, secure signage, sound masking, no wireless, no Unclass operating while Class is operational, no connections between networks.

Q63: In this solicitation are you looking to find a partner who will work with you to develop a plan for audio-visual systems for the spaces listed? Which at a future time will be posted to have companies bid on the provision and installation of the design?

A63: That is correct. This is for the design phase for upgrading all of the audio visual in the rooms.

Q64: For any construction requirements, are we the PRIME contractor? or do you have facilities who can provide this based on the final design.

A64: This is currently for design only. Any construction requirements will be handled separately regarding wall structure and reinforcement. Any AV installation work will need to be coordinated with CE to ensure spaces are ready for installation.

Q65: If there are any construction requirements, do you have an architectural partner for documenting the required changes.

A65: Structural and architectural requirements will be done by CE and not the AV installer.

Coordination between the AV installer and CE will need to occur for coordination and planning purposes.

Q66: Please confirm if the "Consultant" (The winner of this solicitation) is diƯerent from the installation team that will be chosen at a future time to provide and install the equipment.

A66: The Consultant will be the person to design all of the room AV systems. This is separate from the Installer.

Q67: Does the 6 weeks cover only the installation timeframe, or is the expectation that all equipment must be procured, tested in-house, programmed, delivered to site and fully installed and tested within a 6 week period for the entire building, all six rooms and 2 overflow lobbies? (The base Period of Performance will be 6 weeks from date of award – Pg.

7) A67: The project is for A/V design only for the spaces. It is not for procurement installation and programming. Period of Performance has been amended to 12 weeks.

Q68: The solicitation title has been updated to reflect 'POSTPONED,' but no additional details have been provided. Can you confirm whether the government is still accepting responses for this solicitation?

A68: Please note, the Government has updated the Statement of Objectives (SOO) based on the site visit and question and answer period therefore is accepting responses for this solicitation IAW the updated documentation.