Hanscom Conference Center Consultant SOO.pdf

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Statement of Objectives (SOO)

For

HANSCOM CONFERENCE CENTER

AUDIO VISUAL UPGRADE DESIGN

66th Air Base Group Communications and Information Division (66ABG/SC)

Hanscom Air Force Base (AFB) MA

Date: August 13, 2025

Prepared by:

66ABG/SC

Hanscom AFB, MA 01731

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1. Introduction:

The purpose of this effort is to contract an experienced Audio Visual (AV) consultant with previous experience specifying requirements for secure and non-secure Department of Defense (DoD) audio-visual spaces to comply with security requirements for up to secret collateral communications. The consultant shall assess the existing audio-visual systems and facilities within the Hanscom Conference Center and, in consultation with the Government, specify a new Statement of Work (SOW) for each room to include new equipment and modifications for the Hanscom Conference Center to accommodate unclassified presentation capabilities, use of Microsoft Teams (BYOD capability to connect to in-room camera/microphones/speakers) in all rooms and classified up to Secret collateral presentations and Secure Video teleconferencing (SVTC) on the Defense Information Systems Agency (DISA) Global Video Services (GVS) network in two of the rooms to include the Lexington and Lincoln rooms. Lexington and Lincoln rooms shall also have an ability to connect a secure laptop for use with Secure Microsoft Teams as a BYOD device connecting to in-room camera/microphones/speakers.

Each room shall also have the ability to serve as an overflow location when large unclassified meetings take place within the Conference Center. The Concord room control panel shall have an expanded capability to route unclassified camera/video/audio sources from any room to any of the other rooms to serve as overflow locations, including the 4 lobby area displays. There shall also be one control panel, monitor and AVoIP receiver located in the Hanscom Conference Center office to allow staff with the same ability to route camera/video/audio sources as well as power each room on and off, and route signals for unclassified overflow requirements. This capability shall only be available in the Concord control room touch panel and the Hanscom Conference Center office touch panel and will only work for Unclassified operations.

Each SOW shall require new Micro light-emitting diode (MicroLED) video wall technology specification to provide updated display technologies in all rooms. In addition, all new audio equipment, video equipment, and control and display equipment shall be required to be specified for each room.

The consultant shall also provide specifications to include room scheduling screens and room availability signs mounted outside of each of the 6 rooms.

The selected consultant shall demonstrate proven experience in designing secure and non-secure audio-visual spaces, with a strong understanding of relevant security protocols and best practices. Proposals must include case studies showcasing past projects in both classified and unclassified audio-visual environments, detailing the design challenges, solutions implemented, and achieved performance outcomes. The proposed consultant must include individuals with demonstrated expertise in secure audio-visual design and any relevant certifications such as the CTS-D certification, including any security clearances held.

2. Period and Place of Performance:

The base Period of Performance will be (12) weeks from date of award. The primary place of performance for

3 | P a g e this effort will be at Government or contractor facilities if designated, to include the Hanscom Conference Center Building 1106 Hanscom AFB, MA 01731

3. Background:

The Hanscom Conference Center located in building 1106 is the main conference center venue for Hanscom Air Force base. The Center currently provides unclassified conference services to all base users and in addition, outside organizations. The last audio-visual upgrade to the facility occurred in 2014 and 2018 and involved full upgrades to the audio-visual systems in all rooms including projection, cameras, microphones, monitors, and Crestron control systems. All rooms currently provide unclassified presentation capabilities for users. There are a total of 6 rooms for presentations. The 2 largest rooms are the Concord room with a seating capacity of 200 and the Lexington room with a seating capacity of 80. The remaining four rooms all have capacities under 20 to include the Holzman, capacity 20, the Bedford, capacity 20, the Burlington capacity 20, and the Lincoln capacity 14. The Government is seeking a plan to upgrade the conference center and improve its technology.

The Government may not be able to complete upgrades all at once, so is requesting upgrade specifications for each room. In the event partial funding becomes available, the Government will proceed with room-by-room upgrades concentrating on mission critical needs first. As more funding becomes available the Government will continue to proceed with the specified upgrades until complete.

4. Consultant Responsibilities and Deliverables:

The consultant shall work with the Government to define the requirements for each room. The consultant shall have experience with engineering, construction, building modification, audio visual installation and components, secure video conferencing, large screen LED videowalls, cameras, microphones, and Audio Visual over Internet Protocol (AVoIP) technology. Technical expertise shall include expert knowledge of audio-visual hardware and software, security requirements for secure spaces, project management skills including handling large-scale audio-visual projects efficiently, communication and collaboration, and problem-solving skills addressing technical issues as they arise. The consultant shall have knowledge and experience designing audio-visual spaces with Intelligence Community Directive (ICD)/ Intelligence Community Standard (ICS) 705 and Telecommunications Electronics Material Protected from Emanating Spurious Transmissions (TEMPEST) requirements and compliance. The consultant shall also have knowledge and expertise complying with DISA Security Technical Implementation Guides (STIGs). All specified equipment must be Trade Agreements Act (TAA) compliant and any SVTC equipment must be on DISA’s Approved Products List.

The consultant shall design audio-visual solutions to replace the existing audio-visual in all areas of the Hanscom Conference Center to include all 6 presentation rooms as well as all overflow locations throughout the building and the conference center office. Each room shall have deliverables to include:

-A Statement of Work for each room -A Statement of Work for the overflow locations and the Conference Center Office -Proposed wiring diagrams for control -Proposed wiring diagrams for audio

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-Proposed wiring diagrams for video -Proposed rack elevations -Proposed video wall mounting -Proposed equipment lists and specifications -Proposed furniture specifications if changes are needed -Proposed diagram for electrical requirements and exact locations, and sizes -Proposed heat output of each videowall -Proposed cost estimates for each room detailing:

- components,

- quantity,

- part number,

- description,

- unit price,

- extended price,

- labor, installation,

- programming,

- project management,

- disposal costs,

- travel expenses,

- shipping,

- warranty,

- 4 separate option years for service and support -option to government for Contactor to perform QA testing post installation -Proposed room scheduling screens and room availability signs for each room

Deliverables shall be for each room/location and shall be both electronic on Digital Video Disc (DVD)/Compact Disc (CD) as well as large format architectural drawings (ARCH E Size) for all diagrams.

Diagrams and files shall also include any raw files to allow for future edits/changes. The Government shall own the completed designs.

Consultant shall also provide the Government the option for post installation testing and quality control of installed AV systems for each room/location, when rooms have been completed. This will be contingent on funding with options available to the Government over 4 years as room installations are completed. The quality control testing plan shall ensure the requirements of the SOWs are provided as specified. One copy of the Consultant’s quality control plan shall be provided with the deliverables. The plan shall include:

1. A method of identifying deficiencies in the quality of installations.

2. A file of all inspections to be conducted and any corrective actions needed.

5. Design:

The overall process shall include an in-depth initial assessment and requirements gathering of the existing conditions including confirming any measurements and existing equipment. This shall include a site visit/needs analysis. Once the requirements are gathered, the consultant shall develop a comprehensive AV design that matches the Government’s objectives. The Consultant shall include detailed system diagrams, equipment specifications and brand name justifications, any requirements and locations for power, project timeline for each

5 | P a g e room/location, cost estimates, heat output for each video wall, and a quality control testing plan. The contractor shall facilitate weekly update calls with the designated government project lead to discuss design progress, milestones, and any encountered challenges. The contractor shall conduct a final on-site presentation and review of the completed AV design with the government team. The project shall have the following key milestones:

Milestone 1: Kick-off Meeting and Onsite Needs Assessment (Onsite) -Week 1-2 A comprehensive onsite survey of the conference center spaces to be renovated is conducted, including reviewing existing AV infrastructure, room layouts, acoustics, and potential environmental challenges.

Milestone 2: Conceptual Design & Requirements Review -Week 3-5 Based on the needs assessment, a high-level conceptual AV design is created, including proposed system architecture, equipment categories (e.g., displays, audio systems, video conferencing), and control system functionality.

Milestone 3: Detailed Design Development -Week 6-9 The conceptual design is refined into a detailed AV design, including system layouts, wiring diagrams, equipment specifications (make, model, part numbers), and integration plans. This phase involves selecting the exact system components and visualizing the solution.

Milestone 4: Government Approval of Detailed Design -Week 10 The contractor submits the complete detailed design for formal approval by the Government.

Milestone 5: Final Design Documentation and Handoff (Onsite) -Week 11-12 Onsite presentation of the finalized design documentation, including "as-built" drawings, system diagrams, and warranty information. Proposed installation plan shall comply with safety standards and regulations.

Milestone 6: Project Sign-Off - Week 11-12 Formal acceptance and sign-off by the government on the completed design phase of the project.

The Consultant shall establish a complete quality control testing plan to ensure the requirements of the SOWs are provided as specified. One copy of the Consultant’s quality control plan shall be provided with the deliverables. The plan shall include:

1. A method of identifying deficiencies in the quality of installations.

2. A file of all inspections to be conducted and any corrective actions needed.

6. Performance Objectives:

The Consultant shall provide deliverables listed in the Consultant Responsibilities and Deliverables with specifications and SOWs for each room in the conference center and the overflow and office areas. Cost estimates will also be included and allow the Government to proceed with Request for Quotes (RFQs) for any/all of the conference center spaces pending availability of funding. The AV upgrades will be for new upgraded technology to include an AV over IP design, new videowalls for all rooms, all new sound and video installation.

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Existing Conference Center Layout:

CONCORD ROOM EXISTING EQUIPMENT

Room Dimensions: 40 ft x 66 ft EXISTING SCREEN SIZE: 18 Ft 4 inches wide x 6 Ft 3 inches high 16 - Ceiling microphones 6 - Ceiling speakers over podium and stage area 13 - Ceiling speakers over audience 4 - Side speakers for surround 5 - Speakers surrounding screen area 2- Rear Mounted Lamp based projectors Room has one podium that is portable and can be moved to either the right or left side

CONCORD ROOM EQUIPMENT TO BE SPECIFIED FOR REMOVAL IN THE SOW

AV RACK 1

Remove Crestron DGE 2 Graphix engine (for touch panels) Remove Extron MVX 44VGAA Matrix Remove Polycom Group 500 and return to government Remove Rack Crestron HD Scaler UNS-1 Remove Rack mounted Direct TV tuner

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Remove Crestron Air Media Device Remove OPPO BDP BLUERAY Player Remove Rack mounted SMP 351 Streaming Media Processor Remove 32 x 32 AV Matrix Remove VHS/DVD Recorder/Player Remove Crestron CEN SW POE 16 AV Network Switch Remove Crestron Pro 3 Control Processor Remove NAX S15 RT Surge Suppressor

AV RACK 2

Remove Clearone 8 I DSP EXP #1 Remove Clearone 8 I DSP EXP #2 Remove Clearone 8 I DSP EXP #3 Remove Clearone 8 I DSP EXP #4 Remove Clearone 880 TA DSP#1 Remove Clearone 880 TA DSP#2 Remove Rane DA 216 S Remove OUTPUT PLATE QT 0057029 Remove Crestron HD XSP Remove Chief Power Sequencer Remove Crown DCi2j300 Amplifier Remove Crown DCi2j600 Amplifier Remove Crown DCi2j600 Amplifier

PROJECTION

Remove Christie Projector DWU 600G with mount Remove Crestron RMC Scaler C Remove Christie Projector DWU 600G with mount Remove Crestron RMC Scaler C

CAMERAS

Remove Polycom Eagle Eye III Camera-Audience Remove Polycom Eagle Eye III Camera-Presenter 1 Remove Polycom Eagle Eye III Camera-Presenter 2

CONFIDENCE MONTORS

Remove Crestron RMC SCALER-C Remove Crestron RMC SCALER-C Remove Confidence Monitor 1 Remove Confidence Monitor 2

AV CONTROL DESK

Remove monitor (LCD Preview 1) Remove Crestron RMC Scaler C (LCD Preview 1) Remove monitor (LCD Preview 2)

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Remove Crestron RMC Scaler C (LCD Preview 2) Remove monitor (LCD Preview 3) Remove Crestron RMC Scaler C (LCD Preview 3) Remove Crestron HD Scaler-PC1 Remove Crestron HD Scaler-PC2 Remove Existing Crestron Touch panel

PODIUM

Remove Crestron HD Scaler-PC1 Remove Crestron RMC Scaler C (Monitor) Remove Existing Touch panel Remove existing podium mounted monitor

LEFT SIDE

Remove wall plates

RIGHT SIDE

Remove wall plates

SPEAKERS

Remove all wall and ceiling speakers Remove 8 existing Shure combo units/receivers and transmitters Remove existing Antennae (3) Remove existing wall Glass screen.

CONCORD EQUIPMENT REQUIRING REPLACEMENT SPECIFICATION:

AV RACK 1

Install necessary control equipment to support new design Install necessary audio-visual network equipment to support new design.

Install a compatible graphix engine to support 2 touch panels if required with new components Install one rack mounted DVD/Blu-ray compatible player for HDMI input Install one HDMI input for laptop PC input in rack.

Install new USB Bridge to convert Video/Audio from cameras/Mics for use with TEAMS Install USB routing capability to allow camera and mics to be routed to any of the Concord PC locations Install a Rack mounted Surge suppression system Install a rack mounted UPS for rack equipment.

AV RACK 2-AUDIO

Install all necessary receivers for audio microphones to support 8 Combo units.

Install DSP capability to replace the existing Clearone system to support all audio:

Antennas, Microphones Ceiling mounted microphones Podium microphone right side

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Podium microphone left side Wall plate for audio mix output left side by the podium Wall plate for audio mix output right side by the podium 1 mic at the control desk DSP shall have a voice lift capability to provide amplification within the room so the presenter can be heard without feedback or distortion.

DSP shall provide an Audio line capability via a VOIP line to allow for Audio conferencing over the AV system. Conferencing capability shall be controlled/dialed by the touchpanel.

Install an Assistive Listening capability for up to 5 people for individuals needing assistive technology Install Amplifier(s) for all speakers Install any other required amplification equipment for a fully functioning system.

Install a rack mounted surge suppression system Install a rack mounted UPS for rack equipment.

VIDEO WALL

Install new Videowall to replace the existing dual rear screen projector configuration.

Wall shall be Micro LED technology. System shall have a multi-window capability of up to 6 sources displayed at the same time.

System shall require preconfigured layouts to be worked with the programmer and government.

System shall have the ability to display one single large image or multiple input/images.

VIDEO WALL

219” micro LED video wall and all necessary components

SPEAKERS

Replace all room speakers with new speakers Install a speaker at the AV control desk that can be controlled by a volume control knob.

MICROPHONES

Replace all ceiling microphones with new microphones to support the room along with 8 wireless combo mics (Handheld and Lav), podium microphone, and control desk microphone

CAMERAS

Install 2 cameras, inputs and mounts.

Cameras shall be ceiling mounted.

One camera shall be for the audience pointed toward the audience from the wall where the screen shall be located. This camera shall be selectable from the touch panel.

One camera shall be pointed toward the podium area and be able to pan/tilt/zoom to be able to capture the image of the presenter. The whole front of the room shall be able to be captured by the camera. Would request an auto-tracking capability for the presenter camera- without the use of a lanyard or other tracking devices.

CONFIDENCE MONTORS

Install a new AVoIP Receiver for confidence monitor 1 Install Confidence Monitor 1 and mount Install a new AVoIP Receiver for confidence monitor 2

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Install Confidence Monitor 2 and mount

AV CONTROL DESK

Install 3 new monitors and AVoIP receivers Install AVoIP Transmitter for the resident PC- input 1 Install AVoIP Transmitter for the resident PC- input 2 Install New Touch Panel Install new push to talk microphone at control desk for operator.

PODIUM

Install new gooseneck podium microphone with color indicator for when mic is muted/unmuted Microphone should have a touch capability to mute/unmute Install AVoIP Transmitter for -laptop Input 1 Install AVoIP Transmitter for -laptop Input 2 Install AVoIP Receiver for -laptop (for Podium Monitor) Install new 24- inch monitor and mount Install new Touch panel Install new docking station that can take in network USB for camera and mic, and provide 2 HDMI outputs simultaneously and allows for 1 or 2 monitor display.

Install a small UPS in the Podium for backup power.

LEFT SIDE

Install new wall plates/connectivity and wiring to support:

Podium Microphone input USB routing capability that supports routing camera and mic signal for when a laptop gets connected to the left side of the room.

LEFT HDMI input 1 for the laptop LEFT HDMI Input 2 for the laptop Touch panel and connectivity Monitor for the Podium display.

XLR Mix output for when PA has to take audio from system and route to their system for recording audio Install HDMI output for instances where PA may need to record a signal from the AV system.

HDMI input for instances where PA may need to send a signal to the the AV system.

RIGHT SIDE

Install new wall plate connectivity and wiring to support:

Podium Microphone input USB routing capability that supports routing camera and mic signal for when a laptop gets connected to the left side of the room.

RIGHT HDMI input 1 for the laptop RIGHT HDMI Input 2 for the laptop Touch panel connectivity Monitor connection for the Podium display.

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XLR Mix output for when PA has to take audio from system and route to their system for recording audio Install HDMI output for instances where PA may need to record a signal from the AV system.

HDMI input for instances where PA may need to send a signal to the AV system.

LEXINGTON ROOM EXISTING EQUIPMENT

Room Dimensions: 63 ft x 40 ft EXISTING SCREEN SIZE: 19 Ft 8 inches wide x 5 Ft 4 inches high 42 - Table microphones Existing oversized wall speakers 2- Rear Mounted Lamp based projectors with short throw lenses

LEXINGTON ROOM EQUIPMENT TO BE SPECIFIED FOR REMOVAL IN THE SOW

AV RACK 1

Remove Crestron DGE 2 Graphix engine (for touch panels) Remove Extron MVX 44VGAA Matrix Remove Polycom Group 500 and return to government Remove Rack Crestron HD Scaler UNS-1 Remove Rack mounted Direct TV tuner Remove Crestron Air Media Device Remove OPPO BDP BLUERAY Player Remove Rack mounted SMP 351 Streaming Media Processor Remove 32 x 32 AV Matrix Remove VHS/DVD Recorder/Player Remove Crestron CEN SW POE 16 AV Network Switch Remove Crestron Pro 3 Control Processor Remove NAX S15 RT Surge Suppressor

AV RACK 2

Remove Clearone 8 I DSP EXP #1 Remove Clearone 8 I DSP EXP #2 Remove Clearone 8 I DSP EXP #3 Remove Clearone 8 I DSP EXP #4 Remove Clearone 880 TA DSP#1 Remove Clearone 880 TA DSP#2 Remove Rane DA 216 S Remove OUTPUT PLATE QT 0057029 Remove Crestron HD XSP Remove Chief Power Sequencer Remove Crown DCi2j300 Amplifier Remove Crown DCi2j600 Amplifier Remove Crown DCi2j600 Amplifier

PROJECTION

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Remove Christie Projector DWU 600G with mount Remove Crestron RMC Scaler C Remove Christie Projector DWU 600G with mount Remove Crestron RMC Scaler C

CAMERAS

Remove Polycom Eagle Eye III Camera-Audience Remove Polycom Eagle Eye III Camera-Presenter 1 Remove Polycom Eagle Eye III Camera-Presenter 2

CONFIDENCE MONTORS

Remove Crestron RMC SCALER-C Remove Crestron RMC SCALER-C Remove the LCDs

AV CONTROL DESK

Remove Crestron RMC Scaler C (LCD Preview 1) Remove Crestron RMC Scaler C (LCD Preview 2) Remove Crestron RMC Scaler C (LCD Preview 3) Remove the 3 LCD Monitors Remove Crestron HD Scaler-PC1 Remove Crestron HD Scaler-PC2 Remove Existing Crestron Touch panel

PODIUM

Remove Crestron HD Scaler-PC1 Remove Crestron RMC Scaler C (Monitor) Remove Existing Touch panel Remove existing podium mounted monitor and mount

PODIUM 2

Remove Crestron HD Scaler-PC1

LEFT SIDE

Remove wall plates

RIGHT SIDE

Remove wall plates

SPEAKERS

Remove all wall and ceiling speakers Remove 8 existing Shure combo units/receivers and transmitters Remove existing Antennae (3) Remove existing wall Glass screen.

REAR ROW SEAT LOCATION

REMOVE 1 CRESTRON SCALER and INPUT PLATE at rear row audience location.

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FRONT ROW SEAT LOCATION

REMOVE 1 CRESTRON SCALER and INPUT PLATE at front row audience location.

LEXINGTON EQUIPMENT REQUIRING REPLACEMENT SPECIFICATION:

LEXINGTON ROOM SHALL REQUIRE FIBER EQUIMPMENT INSTEAD OF CAT 6 FOR ALL

TRANSMITTERS AND RECEIVERS SINCE IT WILL BE BOTH SECURE AND NON-SECURE.

AV RACK 1

Install necessary control equipment to support new design Install necessary audio-visual network equipment to support new design.

Install a compatible graphix engine to support 3 touch panels if required with new components Install one rack mounted DVD/Blu-ray compatible player for HDMI input Install one HDMI input for laptop PC input in rack.

Install new USB Bridge to convert Video/Audio from cameras/Mics for use with unclassified TEAMS Install USB routing capability to allow camera and mics to be routed to any of the Concord PC locations Install a rack mounted surge suppression system Install a rack mounted UPS for rack equipment.

AV RACK 2

Install DSP capability to replace the existing Clearone system to support all audio:

all table microphones ceiling mounted microphones podium microphone right side podium microphone left side wall plate for audio mix output left side by the podium 1 push to talk mic at the control desk DSP shall have a voice lift capability to provide amplification within the room so the presenter can be heard without feedback or distortion.

DSP shall provide an Audio line capability via a VOIP line to allow for Audio conferencing over the AV system. Conferencing capability shall be controlled/dialed by the touchpanel.

Install one rack mounted XLR connection to allow for a hardwired mic to plug in to the system and be used Install amplifier(s) to support all speakers Install any other required amplification equipment for a fully functioning system.

Install a rack mounted surge suppression system Install a rack mounted UPS for rack equipment.

AV RACK 3-SECURE EQUIPMENT

Install Video teleconferencing CODEC to support Secure VTCs on the DISA GVS network Install any Audio/Video/USB components to support Secure TEAMS capability Install any other required equipment for a fully functioning system.

Install a rack mounted surge suppression system

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Install a rack mounted UPS for rack equipment

VIDEO WALL

Install new Videowall to replace the existing dual rear screen projector configuration.

Wall shall be LED Micro tile technology. System shall have a multi-window capability of up to 6 sources displayed at the same time.

System shall require preconfigured layouts to be worked with the programmer and government.

System shall have the ability to display one single large image or multiple input/images.

VIDEO WALL

219” LED micro tile video wall and all necessary components including mounting hardware

CAMERAS

Install 2 cameras, inputs and mounts.

Cameras shall be ceiling mounted.

One camera shall be for the audience pointed toward the audience from the wall where the screen shall be located. This camera shall be selectable from the touch panel.

One camera shall be pointed toward the podium area and be able to pan/tilt/zoom to be able to capture the image of the presenter. The whole front of the room shall be able to be captured by the camera. Would request an auto-tracking capability for the presenter camera- without the use of a lanyard or other tracking devices.

CONFIDENCE MONTORS

Install a new AVoIP Receiver for confidence monitor 1 Install Confidence Monitor 1 and mount Install a new AVoIP Receiver for confidence monitor 2 Install Confidence Monitor 2 and mount

AV CONTROL DESK

Install 3 new 24” Monitors and mounts Install new AVoIP Receiver for (Monitor Preview 1) Install new AVoIP Receiver for (Monitor Preview 2) Install new AVoIP Receiver for (Monitor Preview 3) Install new AVoIP Transmitter for -PC1 input 1 Install new AVoIP Receiver for -PC1 input 2 Install Touch panel Install a push to talk microphone Install speaker with volume control knob

PODIUM

Install new gooseneck podium microphone with color indicator for when mic is muted/unmuted Microphone should have a touch capability to mute/unmute Install AVoIP Transmitter for -laptop Input 1 Install AVoIP Transmitter for -laptop Input 2 Install AVoIP Receiver for -laptop (for Podium Monitor) Install new 24- inch monitor and mount

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Install new Touch panel Install new docking station that can take in network USB for camera and mic and provide 2 HDMI outputs simultaneously and allows for 1 or 2 monitor display.

Install a small UPS in the Podium for backup power.

Install a cooling fan within the podium Install an XLR jack for use of a hardwired microphone and a 20-foot cable.

Provide a spare XLR mic to connect to the XLR Jack and cable

PODIUM 2-SECURE PODIUM (Only room location with Secure input) Install new gooseneck podium microphone with color indicator for when mic is muted/unmuted Microphone should have a touch capability to mute/unmute Install AVoIP Transmitter for -laptop Input 1 Install AVoIP Transmitter for -laptop Input 2 Install AVoIP Receiver for -laptop (for Podium Monitor) Install new 24- inch monitor and mount Install new touch panel Install new docking station that can take in network USB for camera and mic, and provide 2 HDMI outputs simultaneously and allows for 1 or 2 monitor display.

Install a small UPS in the Podium for backup power.

Install a cooling fan within the podium Install an XLR jack for use of a hardwired microphone and a 20 foot cable.

Provide a spare XLR mic to connect to the XLR Jack and cable

SECURE INPUT CAPABILITY VIA FIBER from a SECURE LAPTOP LOCATION AT SECURE

PODIUM

LEFT SIDE

Install new wall plate connectivity and wiring to support:

XLR Mix output for when PA has to take audio from system and route to their system for recording audio HDMI output for instances where PA may need to record a signal from the AV system.

HDMI input for instances where PA may need to send a signal to the AV system.

REAR ROW SEAT LOCATION

Install new wall plate connectivity and wiring to support:

Install new AVoIP Transmitter for -Unclass PC Input HDMI

FRONT ROW SEAT LOCATION

Install new wall plate connectivity and wiring to support:

Install new AVoIP Transmitter for -Unclass PC Input HDMI

SPEAKERS

Install new speakers to support room audio for ceiling speakers.

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AUDIO MASKING

Install audio masking along the perimeter of the room Install audio masking in the basement crawlspace

SIGNAGE

Install classification signage inside room, Install classification signage outside main double door 1 Install classification signage outside main double door 2 Emergency exit Install mute/unmute signage in main room.

HOLZMAN ROOM EXISTING EQUIPMENT

Room Dimensions: 32 ft x 22 ft EXISTING SCREEN SIZE: 96 inches wide x 60 inches high (8ft x 5 Ft) 0 - microphones 4 - speakers 1 - Ceiling mounted Hitachi Projector

HOLZMAN EQUIPMENT TO BE SPECIFIED FOR REMOVAL IN THE SOW

PC

Remove existing PC and cart and return to government.

AV Cart area should be replaced with a movable podium that has a 24inch monitor or larger attached on an arm allowing for flexible positioning of the monitor.

PROJECTION

Remove Projector with mount return to government Remove Crestron RMC Scaler C Remove existing wall mounted LCD screen with mount Remove Crestron RMC Scaler C Remove Projection Screen and controls

CONTROL

Remove existing push button wall mounted control panel remove Crestron DMPS, Switch, amplifier, Surge suppressor located in the Concord control room.

WALL PLATE

Remove Existing VGA HDMI wall plate and Scaler

HOLZMAN EQUIPMENT REQUIRING REPLACEMENT SPECIFICATION:

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Install new Videowall to replace the existing projection system.

Wall shall be LED Micro tile technology. System shall have a multi-window capability of up to 4 sources displayed at the same time.

System shall require preconfigured layouts to be worked with the programmer and government.

System shall have the ability to display one single large image or multiple input/images.

VIDEO WALL

137” LED micro tile video wall and all necessary components including mounting hardware

PODIUM

Purchase and install a new audio-visual podium with castors with room for a laptop, control panel, and podium microphone. Podium shall have a monitor mounted on an arm attached to the podium to serve as the 2nd monitor for the laptop. A docking station shall also be installed at the podium to support dual display, and USB connectivity for the in-room camera/mic/sound.

VIDEO WALL

137” LED micro tile video wall and all necessary components

WALL PLATES

Install 2 wall plate locations to support 2 outputs from a single laptop input located at the front of the room podium. The wall plates shall be located to the left and right of the videowall. Wall plates shall also include USB connectivity so the laptop can connect to the room camera/mics/sound. Wall plates shall also have a connection for the podium microphone.

CAMERA and MICROPHONE CAPABILITY A Camera and Microphone capability shall be installed in the room to allow for connection to TEAMS via a USB connection. The camera should be able to capture the room and whomever is presenting at the front of the room.

SPEAKERS

New speakers shall be installed within the room to support sound.

CONTROL PANEL

A Control panel shall be installed at the podium to allow for control of all AV sources.

SOURCES

The room should allow for display of the 2 input locations from the wall plates to the left or right of the videowall monitor.

The room shall also have the ability to display the in-room camera image on the videowall.

The room shall have the ability to display the Overflow camera feed signal being sent from any of the other rooms when routed from Concord Room.

USB CAPABILITIES

Install new USB Bridge to convert Video/Audio from cameras/Mics for use with TEAMS

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Install USB routing capability to allow camera and mics to be routed to any of the room PC locations

AV RACK EQUIPMENT

New AV network rack equipment shall be installed to include surge suppression, Transmitters, Receivers, and Amplification.

BEDFORD ROOM EXISTING EQUIPMENT

Room Dimensions: 15 ft x 31 ft EXISTING SCREEN SIZE: 96 inches wide x 60 inches high (8ft x 5 Ft) 0 - microphones 6 - speakers 1 - Ceiling mounted Hitachi Projector

BEDFORD EQUIPMENT TO BE SPECIFIED FOR REMOVAL IN THE SOW

PC

Remove existing PC and return to government.

AV Cart area should be removed.

PROJECTION

Remove Projector with mount Remove Crestron RMC Scaler C Remove existing wall mounted LCD screen with mount Remove Crestron RMC Scaler C Remove Projection Screen and controls

CONTROL

Remove existing push button wall mounted control panel and cover and associated equipment DMPS, Switch, amplifier, located in the Concord control room.

BEDFORD EQUIPMENT REQUIRING REPLACEMENT SPECIFICATION:

OVER THE FLOOR RACEWAY

Install cable protection for any of the cabling that will be on the floor going to the table.

VIDEO WALL

Install a new Videowall to replace the existing projection system.

Videowall shall be LED Micro tile technology. System shall have a multi-window capability of up to 4 sources displayed at the same time.

System shall require preconfigured layouts to be worked with the programmer and government.

System shall have the ability to display one single large image or multiple input/images.

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137” LED micro tile video wall and all necessary components including mounting hardware

CAMERA and MICROPHONE CAPABILITY A Camera and Microphone capability would need to be installed in the room to allow for connection to TEAMS via a USB connection. The camera should be able to capture the room. This USB capability should be able to be connected at either of the two table locations where laptops will be connected.

SPEAKERS

New speakers shall be installed within the room to support sound.

CONTROL PANEL

A Control panel should be located on the table. Size should be large enough to control and route sources, recommend 10 inch or greater. The control panel shall allow for various layouts and controls, including power on/off, volume control, source routing, Mute/Unmute capability.

SECOND MONITOR

A 24” monitor shall be on the table to allow use as a 2nd monitor when a laptop is connected.

SOURCES

The room shall allow for 2 separate locations for laptop connection displayed from the table. Each location shall have power, data cable connection, USB connection for routing in room camera and mics, and dual input capability from a single laptop. For simplification, the connection should have sources go into a docking station, and the docking station should allow for a single USB C connection to a laptop. There should be 2 docking stations at two locations on the table. This would facilitate ease of connectivity at each location with a single cable.

The room shall also have the ability to display the USB camera image on the Videowall, selectable from the touch panel. The room shall have the ability to display any “overflow” signal being sent from the Concord Room. This may be a camera signal, PC signal route from the Concord room or the control in the Hanscom conference center office.

USB CAPABILITIES

Install USB routing capability to allow camera and mics to be routed to any of the room PC locations

BURLINGTON ROOM EXISTING EQUIPMENT

Room Dimensions: 15 ft x 27 ft EXISTING SCREEN SIZE: 96 inches wide x 60 inches high (8ft x 5 Ft) 0 - microphones 6 - speakers 1 - Ceiling mounted Hitachi Projector

BURLINGTON EQUIPMENT TO BE SPECIFIED FOR REMOVAL IN THE SOW

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PC

Remove existing PC and return to government.

AV Cart area should be removed.

PROJECTION

Remove Projector with mount Remove Crestron RMC Scaler C Remove existing wall mounted LCD screen with mount Remove Crestron RMC Scaler C Remove Projection Screen and controls

CONTROL

Remove existing push button wall mounted control panel and cover and associated equipment DMPS, Switch, amplifier, located in the Concord control room.

BURLINGTON EQUIPMENT REQUIRING REPLACEMENT SPECIFICATION:

OVER THE FLOOR RACEWAY

Install cable protection for any of the cabling that will be on the floor going to the table.

VIDEO WALL

Install a new Videowall to replace the existing projection system.

Videowall shall be LED Micro tile technology. System shall have a multi-window capability of up to 4 sources displayed at the same time.

System shall require preconfigured layouts to be worked with the programmer and government.

System shall have the ability to display one single large image or multiple input/images.

VIDEO WALL

137” LED micro tile video wall and all necessary components including mounting hardware

CAMERA and MICROPHONE CAPABILITY A Camera and Microphone capability would need to be installed in the room to allow for connection to TEAMS via a USB connection. The camera should be able to capture the room. This USB capability should be able to be connected at either of the two table locations where laptops will be connected.

SPEAKERS

New speakers shall be installed within the room to support sound.

CONTROL PANEL

A Control panel should be located on the table. Size should be large enough to control and route sources, recommend 10 inch or greater. The control panel shall allow for various layouts and controls, including power on/off, volume control, source routing, Mute/Unmute capability.

SECOND MONITOR

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A 24” monitor shall be on the table to allow use as a 2nd monitor when a laptop is connected.

SOURCES

The room shall allow for 2 separate locations for laptop connection displayed from the table. Each location shall have power, data cable connection, USB connection for routing in room camera and mics, and dual input capability from a single laptop. For simplification, the connection should have sources go into a docking station, and the docking station should allow for a single USB C connection to a laptop. There should be 2 docking stations at two locations on the table. This would facilitate ease of connectivity at each location with a single cable.

The room shall also have the ability to display the USB camera image on the Videowall, selectable from the touch panel. The room shall have the ability to display any “overflow” signal being sent from the Concord Room. This may be a camera signal, PC signal routed from the Concord room or the control in the Hanscom conference center office.

USB CAPABILITIES

Install new USB Bridge to convert Video/Audio from cameras/Mics for use with TEAMS Install USB routing capability to allow camera and mics to be routed to any of the room PC locations

LINCOLN ROOM EXISTING EQUIPMENT

Room Dimensions: 15 ft x 26 ft EXISTING SCREEN SIZE: 96 inches wide x 60 inches high (8ft x 5 Ft) 0 - microphones 6 - speakers 1 - Ceiling mounted Hitachi Projector

LINCOLN EQUIPMENT TO BE SPECIFIED FOR REMOVAL IN THE SOW

PC

Remove existing PC and return to government.

AV Cart area should be removed.

PROJECTION

Remove Projector with mount Remove Crestron RMC Scaler C Remove existing wall mounted LCD screen with mount Remove Crestron RMC Scaler C Remove Projection Screen and controls Remove Projection screen and wall mounted control

CONTROL

Remove existing push button wall mounted control panel and cover and associated equipment DMPS, Switch, amplifier, located in the Concord control room.

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LINCOLN EQUIPMENT REQUIRING REPLACEMENT SPECIFICATION:

LINCOLN ROOM SHALL REQUIRE FIBER EQUIMPMENT INSTEAD OF CAT 6 FOR ALL

TRANSMITTERS AND RECEIVERS SINCE IT WILL BE BOTH SECURE AND NON-SECURE.

OVER THE FLOOR RACEWAY

Install cable protection for any of the unclass cabling that will be on the floor going to the table.

VIDEO WALL

Install a new Videowall to replace the existing projection system.

Videowall shall be LED Micro tile technology. System shall have a multi-window capability of up to 4 sources displayed at the same time.

System shall require preconfigured layouts to be worked with the programmer and government.

System shall have the ability to display one single large image or multiple input/images.

VIDEO WALL

137” LED micro tile video wall and all necessary components including mounting hardware

CAMERA and MICROPHONE CAPABILITY A Camera and Microphone capability would need to be installed in the room to allow for connection to TEAMS via a USB connection. The camera should be able to capture the room. This USB capability should be able to be connected at either of the two table locations where laptops will be connected.

SPEAKERS

New speakers shall be installed within the room to support sound.

CONTROL PANEL

A Control panel shall be located on the table. Size should be large enough to control and route sources, recommend 10-inch or greater. The control panel shall allow for various layouts and controls, including power on/off, volume control, source routing, Mute/Unmute capability.

SECOND MONITOR

A 24” monitor shall be on the table to allow use as a 2nd monitor when a laptop is connected.

SOURCES

The room shall allow for 2 separate locations for UNCLASS laptop connection displayed from the table. Each location shall have power, data cable connection, USB connection for routing in room camera and mics, and dual input capability from a single laptop. For simplification, the connection should have sources go into a docking station, and the docking station should allow for a single USB C connection to a laptop. There shall be 2 docking stations at two locations on the table. This would facilitate ease of connectivity at each location with a single cable.

The room shall also have the ability to display the USB camera image on the Videowall, selectable from the touch panel. The room shall have the ability to display any “overflow” signal being sent from the Concord Room. This may be a camera signal, PC signal routed from the Concord room or the control in the Hanscom conference center office.

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USB CAPABILITIES

Install USB routing capability to allow camera and mics to be routed to any of the room PC locations

SECURE CAPABILITIES

AV RACK-SECURE EQUIPMENT

Install Video teleconferencing CODEC to support Secure VTCs on the DISA GVS network Install any Audio/Video/USB components to support Secure TEAMS capability Install any other required equipment for a fully functioning system.

Install a rack mounted surge suppression system Install a rack mounted UPS for rack equipment

Install a connection point for SIPR laptop to connect via HDMI. Shall also have USB connectivity for camera, mics, sound so that it can be used for SIPR Teams. SIPR laptop shall have the ability to have dual outputs.

Secure capability shall have the ability to show the far and near end for SVTC simultaneously. Secure should have the ability to show between 1 and 4 images on screen simultaneously.

AUDIO MASKING

Install audio masking along the exterior perimeter of the room

SIGNAGE

Install classification signage inside room, Install classification signage outside main door 1 Install mute/unmute signage in main room.

HALLWAY OVERFLOW AREAS

HALLWAY MONITORS

Remove monitor (Monitor Screen Rear) Remove Crestron RMC Scaler C (Monitor Screen Rear) Remove monitor (Monitor Screen Rear 2) Remove Crestron RMC Scaler C (Monitor Screen Rear 2) Remove monitor (Monitor Screen Rear Hall) Remove Crestron RMC Scaler C (Monitor Screen Hall) Remove monitor (Monitor Screen Front) Remove Crestron RMC Scaler C (Monitor Screen Front)

Install a Monitor for Monitor Screen Rear Install AVoIP Receiver for (Monitor Screen Rear) Install speakers to replace existing mounted speakers.

Install a Monitor for Monitor Screen Rear 2 Install AVoIP Receiver for (Monitor Screen Rear 2) Install speakers to support Monitor.

Install a Monitor for Monitor Screen Hall

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Install AVoIP Receiver for (Monitor Screen Hall) Install speakers to replace existing mounted speakers.

Install a Monitor for Monitor Screen Front Install AVoIP Receiver for (Monitor Screen Front)

HANSCOM CONFERENCE CENTER OFFICE

Install a Monitor for Conference Center Office (Unclass only) Install AVoIP Receiver for (Conference Center Office) A control panel shall be installed in the office. This panel shall have the same control and routing capabilities as the expanded Concord control panel for source routing.

Location of Project:

Hanscom Conference Center Building 1106 Hanscom AFB, MA 01731

Points of Contact

Project Manager:

Name: Garreth Harrington Email: garreth.harrington@us.af.mil Telephone: 781-225-4877

ACRONYMS

(AV) Audio Visual

(AVoIP) Audio Visual over Internet Protocol

(CD) Compact Disc

(DISA) Defense Information Systems Agency

(DoD) Department of Defense

(DVD) Digital Video Disc

(GVS) Global Video Services

(ICD) Intelligence Community Directive

(ICS) Intelligence Community Standard

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(LED) Light-emitting diode

(RFQs) Request for Quotes

(STIGs) Security Technical Implementation Guides

(SVTC) Secure Video teleconferencing

(SOW) Statement of Work

(TEMPEST)Telecommunications Electronics Material Protected from Emanating Spurious Transmissions

(TAA) Trade Agreements Act