PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

IDIQ

AT

EGLIN AFB, FL

CONTRACT # FA2823-XX-X-XXXX

796 CES/CEOES

5 May 2023

FA2823-XX-X-XXXX Attachment 1 Performance Based Work Statement 23 March 2022 Page ii of 17

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. MAINTAIN IMPROVED GROUNDS

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

1.3. REMOVING DEBRIS/POLICING GROUNDS (CLEAN SWEEP)

1.4. MAINTAIN TREES/SHRUBS/HEDGES

1.5. DISPOSAL

1.6. REPORTS AND RECORDS

1.7. VARIATOIN IN WORKLOAD

2. SERVICE DELIVERY SUMMARY

3A. GOVERNMENT-FURNISHED PROPERTY, MATERIALS, AND SERVICES

3.1. FACILITIES

3.2. SERVICES

3.3. MATERIALS/SUPPLIES

3B. CONTRACTOR FURNISHED MATERIALS/SUPPLIES AND SERVICES

3.4. GENERAL

3.5. VEHICLES/EQUIPMENT/MATERIALS

4. GENERAL INFORMATION

4.1. CONTRACT MANAGER

4.2. QUALITY CONTROL

4.3. HOURS OF OPERATION

4.4. SECURITY REQUIREMENTS

4.5. SAFETY REQUIREMENTS

4.6. ENVIRONMENTAL REQUIREMENTS

APPENDICIES

APPENDIX A ACRONYMS AND DEFINITIONS Page 16

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE SERVICES

SECTION 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor shall perform all work requirements in accordance with (IAW) established commercial practices and as specifically defined in this PWS.

The contractor shall comply with all Federal, State, local, statutes and base regulations. This is a Base Year with 4 Option Year Requirement, for nine months each year (growing season) from March 15 –December 15.

1.1. MAINTAIN IMPROVED GROUNDS.

1.1.1. Improved grounds are defined as land occupied by buildings and other permanent structures, as well as lawns and landscape plantings on which personnel annually plan and perform intensive maintenance activities, including the cantonment area, parade grounds, green-belt along major roadways, installation entry points (primary and main use gates), picnic grounds within the cantonment area, memorials, and cemeteries, and landscaping services on land where periodic maintenance is performed primarily for operational and aesthetic reasons.

1.1.2. Mowing of Improved Grounds. The contractor shall maintain grass/vegetation using industry best practices where total height shall be between 2-4 inches. To maintain maximum turf root growth, the contractor shall not remove more than 50% of shoot growth at any time while performing grounds maintenance. Maintain open drainage ditches at the same height as all adjacent mowed areas. Grass will be evenly cut to avoid ruts, dips or other abnormalities. The contactor will be held responsible for damage in minimum grass heights and qualitative standards are not observed. The contractor shall repair any areas damaged during contractor operations at no additional cost to the Government. Repairs shall meet or exceed the visual standard of surrounding areas.

1.1.3. Edging. Grass edging (along structures and sidewalks) will be done along pavements in highly visible areas of improved grounds and only during the growing season. Areas shall be edged in a manner that penetrates the soil and such that grass shall not be cut back more than ½” from surface edge. Contractor shall remove grass and other debris generated from edging operations. The contractor shall not perform more than 50% of edging during any maintenance cycle.

1.1.4. Trimming. Trim grass as required around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles on the improved grounds. Match grass height standard as specified in 1.1.2. All areas shall be trimmed concurrent with mowing. The contractor shall not perform more than 50% of trimming during any maintenance cycle. Damage to trees and shrubs from trimming shall be repaired by the contractor at no cost to the Government. If a plant should die or become unhealthy due to damage and or negligence from the contractor, the contractor will be responsible for replacing the damaged plant with a plant of like size and type. The contractor will have five (5) workdays from COR notification to plant replacement.

1.1.5. Pruning/Trimmed. Contractor shall prune shrubs, hedges, and crepe myrtles in all Improved Grounds. Pruning of the items in the improved areas should only occur when posing a safety risk to personnel or facilities, or as part of a utility maintenance program. They shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage.

Trees located in the power line right-of-way are excluded. Pruning of shrubs for improved areas should occur as required for safety and security and to promote natural growth. When pruning, maintain the existing shape and form of the shrub. The contractor shall not perform more than 50% of pruning/trimming during any maintenance cycle.

1.1.6. Removing Debris/Policing Grounds (Clean Sweep). The contractor shall perform general litter patrol, policing and debris removal in all areas within the contractor’s area of responsibility. Responsibilities shall include the removal and disposal of all natural debris i.e., tree limbs, leaves, pinecones/straw, dry brush, rodent habitats, etc. to include man-made debris.

The contractor shall ensure that clumps, windrows, or other visible buildup of grass clippings are thoroughly dispersed by mulching, or re-mulching as required. All debris must be removed from the lawn or area. The contractor shall properly dispose of all litter/debris IAW paragraph 1.9.

Ensure areas are clear of debris, trash, and other foreign objects to present neat and professional appearance. The contractor shall not perform more that 50% of debris removal during any maintenance cycle.

1.1.7. Grass Types on Base. The following grass types are found on Eglin AFB:

St. Augustine, Bermuda, Argentine Bahia, Pensacola Bahia, Centipede, and Winter Rye

1.1.8. Pest and Disease Problems. The contractor shall report all pest and disease problems to the COR in writing within 5 workdays to mitigate further damages.

1.1.9. Drainage Ditches. Vegetation will be maintained in the same condition as the surrounding areas for all grounds covered under this contract. The contractor shall ensure all ditches are free of shrubs, trees, and other debris and comply with requirements stated in paragraph 1.1.6.

1.1.10. Projects. Landscaping improvement projects are not included in this contract.

1.1.11. Work Clearance Request. The contractor shall be responsible for completing the CE Work Clearance Request when applicable. The request must be completed and approved prior to excavation/digging. This requirement applies to all areas of contractor’s responsibility. If repairs or replacement work can be performed by hand digging only, the requirement for an approved Work Clearance Request may be waived. However, the contractor assumes all responsibility for damages resulting from excavation/digging work. All requirements as stated in Section 4, paragraph 4.4.5 shall apply.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS.

1.2.1. Semi-improved grounds are defined as areas where frequent maintenance is not required.

This land us classification includes secondary road shoulders, safety and/or security zones (for example along fence lines), rifle and pistol ranges, picnic areas, ammunition storage areas, missile sites, space launch complexes, fuel storage areas, staging and storage areas, antenna facilities, remote or low us installation entry points and other open or industrial areas with lower visibility.

1.2.2. Mowing of Semi-Improved Grounds. The contractor shall maintain grass/vegetation using industry best practices where total height shall be between 4-10 inches. To maintain maximum turf root growth, the contractor shall not remove more than 50% of shoot growth at any time while performing grounds maintenance. Maintain open drainage ditches at the same height as all adjacent mowed areas. Grass will be evenly cut to avoid ruts, dips or other abnormalities.

The contractor will be held responsible for damage if minimum grass heights and qualitative standards are not observed. The contractor shall repair any areas damaged during contractor operations at no additional cost to the Government. Repairs shall meet or exceed the visual standards of surrounding areas.

1.2.3. Trimming. Trim grass as required around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles on the semi-improved grounds. Match grass height standard as specified in 1.2.2. All areas shall be trimmed concurrent with mowing. The contractor shall not perform more than 50% of trimming during any maintenance cycle. Damage to trees and shrubs from trimming shall be repaired by the contractor at no cost to the Government. If a plant should die or become unhealthy due to damage and or negligence from the contractor, the contractor will be responsible for replacing the damaged plant with a plant of like size and type. The contractor will have five (5) workdays from COR notification to plant replacement.

1.2.4. Grass Types on Base. The following grass types are found on Eglin AFB:

St. Augustine, Bermuda, Argentine Bahia, Pensacola Bahia, Centipede, and Winter Rye

1.2.5. Pest and Disease Problems. The contractor shall report all pest and disease problems to the COR in writing within 5 workdays to mitigate further damages.

1.2.6. Drainage Ditches. Vegetation will be maintained in the same condition as the surrounding areas for all grounds covered under this contract. The contractor shall ensure all ditches are free of shrubs, trees, and other debris and comply with requirements stated in paragraph 1.1.6.

1.2.7. Projects. Landscaping improvement projects are not included in this contract.

1.2.8. Work Clearance Request. The contractor shall be responsible for completing the CE Work Clearance Request when applicable. The request must be completed and approved prior to excavation/digging. This requirement applies to all areas of contractor’s responsibility. If repairs or replacement work can be performed by hand digging only, the requirement for an approved Work Clearance Request may be waived. However, the contractor assumes all responsibility for damages resulting from excavation/digging work. All requirements as stated in Section 4, paragraph 4.4.5 shall apply.

1.2.9. Fence Line Ground Maintenance. Fence lines within the cantonment will be maintained 12’ out from fence line and fence cleared of growing vegetation on a once a year basis.

1.3. REMOVING DEBRIS/POLICING GROUNDS (CLEAN SWEEP).

1.3.1. Improved Grounds. The contractor shall perform general litter patrol, policing and debris removal in all areas within the contractor’s area of responsibility. Responsibilities shall include the removal and disposal of all natural debris i.e., tree limbs, leaves, pinecones/straw, dry brush, rodent habitats, etc. to include man-made debris. The contractor shall ensure that clumps, windrows, or other visible buildup of grass clippings are thoroughly dispersed by mulching, or re-mulching as required. All debris must be removed from the lawn or area. The contractor shall properly dispose of all litter/debris IAW paragraph 1.5. Ensure areas are clear of debris, trash and other foreign objects to present neat and professional appearance.

1.4. MAINTAIN TREES/SHRUBS/HEDGES.

1.4.1. Pruning/Trimmed. Contractor shall prune shrubs, hedges, and crepe myrtles in all Improved Grounds. Pruning of the items in the improved areas should only occur when posing a safety risk to personnel or facilities, or as part of a utility maintenance program. They shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage.

Trees located in the power line right-of-way are excluded. Pruning of shrubs for improved areas should occur as required for safety and security and to promote natural growth. When pruning, maintain the existing shape and form of the shrub.

1.5. DISPOSAL. The contractor is responsible for the transportation and proper disposal of any and all debris generated during the course of contract operations. All wood and compost material such as tree debris, leaves, grass clippings etc shall be transported to the Eglin AFB Wood/Metal Recycling Yard, Wright Landfill or other designated location as directed by the Government. All requirements for proper handling and disposal IAW Section 4 shall apply. Fines or penalties levied against the contractor due to improver disposal of any material shall be the sole responsibility of the contractor.

1.6. REPORTS AND RECORDS. The contractor shall provide a monthly invoice for services rendered. Invoice along with all backup documentation shall be submitted to the COR no later than three (3) workdays following the month of service. The contractor will be responsible for submitting the invoicing documents via methods as directed by the Government, i.e. submission in Wide Area Work Flow. Proper and timely submission of monthly invoicing is the sole responsibility of the contractor.

1.7. VARIATION IN WORKLOAD. Variations can be expected for all types of services to include special events and unscheduled services. Variations/deviations in workload data shall not constitute grounds for a claim against the Government. During the contract performance period, the Government reserves the right to add, delete, or change work elements to meet mission requirements. The contractor will be notified of any changes to contract requirements.

SECTION- 2

SERVICES SUMMARY.

Performance Objective PWS Para Monthly Performance Objective

1 Maintain Improved & Semi Improved Grounds

1.1., 1.2 and 4.2.3.

90% of valid customer complaints and COR identified discrepancies are resolved within 2 workdays.

2 Policing (CLEAN SWEEP) 1.1.6, 1.3 and 4.2.3.

90% of valid customer complaints and COR identified discrepancies are resolved within 2 workdays.

3 Maintain Trees/Shrubs/Hedges

1.1.4. and 4.2.3.

90% of valid customer complaints and COR identified discrepancies are resolved within 2 workdays.

4 Effective Quality Control Plan

4.2. 95% inspections completed and valid requests for re-performance satisfactorily completed within 2 workdays.

SECTION 3A

GOVERNMENT FURNISHED PROPERTY, SERVICES, AND

MATERIALS/SUPPLIES.

3. GOVERNMENT-FURNISHED PROPERTY. The Government will not be providing building or storage to the contractor’s use under this contract.

3.2. SERVICES.

3.2.1. Emergency Medical Service. In the event of an emergency during hours of operation, call

911. The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while performing responsibilities under this contract. The contractor may also request response and transport from a local hospital. The contractor is responsible for any and all costs associated with emergency medical treatment of his employees.

3.2.2. Security Forces. The Government will provide general on-base Security Police service.

Security Forces phone extensions are 911 for emergencies and 882-2502 for routine calls.

3.3. MATERIALS/SUPPLIES. The Government will not provide any materials under this contract.

SECTION 3B

CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, SERVICES.

3.4 GENERAL INFORMATION. The contractor shall furnish all personnel, vehicles, and equipment required to perform all contract requirements.

3.4.1. Telephone Service. An operating business telephone shall be always maintained. The contractor shall furnish telephone number to the Contracting Officer, 796 CES Service Contracts COR within one (1) workday prior to contract start date. The contractor shall also have a cellular telephone/pager to ensure communication with the COR is always available.

3.4.2. Personnel. The contractor shall furnish all clothing and equipment to contractor personnel as required i.e., safety equipment, shoes, goggles, orange vests etc.), and identification badges.

3.5. Vehicles/Equipment. All vehicles and equipment required to perform contract requirements such as pick-up trucks, mowers, chain saws, grass/weed trimmers, hand mowers, seeders, plows, trencher, air compressor, and sod cutter etc.

3.5.1. Equipment such as pickup trucks with catalytic converters shall not be operated on semi-improved grounds that are covered with dry vegetation. The contractor shall ensure the safe operation of all equipment and vehicles and comply with all personnel safety requirements.

3.5.2. The contractor shall always have a spill kit on site. All requirements for notification and containment of spills IAW paragraph 4.6.2. shall apply.

SECTION 4

GENERAL INFORMATION.

4. PERSONNEL.

4.1. CONTRACT MANAGER. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternate shall be designated in writing to the Contracting Officer prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The contract manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The contract manager or alternate shall be available to speak/meet with the Contracting Officer or COR within one (1) hour of request within normal operating hours and two (2) hours after normal operating hours.

4.1.1. Contractor Employees. The selection, assignment, and management of contractor employees is the responsibility of the contractor; however, the contactor shall not employ any individual who is identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the installation’s mission or personnel. The contractor is fully responsible for the performance and conduct of his/her employees at all times. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by the wearing of distinctive clothing bearing the name of the company or by possessing the appropriate badges containing the company’s name and employee picture.

4.1.1.2. The contractor shall be responsible to ensure that all Federal, State, County licensing and certification requirements are met and kept current. Employees must have a valid driver’s license and/or Commercial Driver’s License (CDL) as required for the type and class of vehicles used in the performance of this contract. The contractor shall provide documentation of employee licensing and certification upon request.

4.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure grounds maintenance services are performed IAW with established commercial standards, local, county, and state guidelines and all provisions and standards specified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Delivery Summary (SDS).

4.2.1. The contractor shall also appoint an individual as the Quality Control Manager. The Quality Control Manager shall ensure daily operations are on schedule and completed within specified timelines. Contractor quality control procedures and practices shall be independent from the Government quality control surveillance/inspections. The Quality Control Plan and name of appointed Manager shall be submitted to the Government prior to contract start date.

4.2.2. Quality Assurance. The Government will evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are satisfactorily performed. The Government COR representative will evaluate the contractor’s performance through on-site inspections, evaluation of the contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate due to repeated failures or customer complaints.

Likewise, the Government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation.

4.2.3. Customer Complaints. All customer complaints will be addressed to the Government COR. The COR will verify and validate each customer complaint and complete a Customer Complaint Record on locally acceptable form or medium such as email. The COR will advise the contractor of the complaint and the contractor shall have four (4) work hours after notification to correct the discrepancy. The contractor shall note the action taken, including date and time and time and return completed complaint record to the COR. If re-performance is requested and performed satisfactorily, the re-performed task will not count as a deficiency. Services that were not or cannot be re-performed in an acceptable manner will count against the performance threshold listed in Section 2, SDS.

4.2.4. Government Observations. Government personnel, other than Contacting Officers and Inspectors, may from time-to-time with Contracting Officer coordination, observe or inspect contractor operations. However, these personnel may not interfere with contractor’s performance.

4.2.5 Scheduling. The contractor shall submit proposed monthly work schedules for each quarter within 10 calendar days of notice of contract award. Schedules should include work to be performed, location, and date and approximate time. Changes or revisions to work schedules shall be submitted to the COR no later than five (5) workdays prior to change date. All schedules, work plans, maps will be made available to the COR upon request.

4.3. HOURS OF OPERATION.

4.3.1. Normal hours of operation shall be between the hours of 06:00 to 15:30 Monday through Friday. Specific exceptions to these hours are listed in paragraphs 4.4.3. and Section 1, paragraph

1.7. The Government reserves the right to change hours of operation or restrict contractor access.

The contractor may request to work hours other than normal duty hours. Approval for changes in normal work hours, extended hours during exercises, or mission changes will not be unreasonably withheld.

4.3.1.1. The 796 CES Utilities Shop will respond to irrigation system failures. In the event of a water line break, the Utilities Shop will shut off the valve. If the damage is caused by the contractor, the repair shall take place the following workday by the contractor at the contractor expense.

4.3.1.2. If inclement weather prevents grounds maintenance operations, the contractor shall notify the COR.

4.3.2. Recognized Holidays. The contractor is required to provide service, except as noted on the following days:

Day Holiday First Day of January New Year's Day* Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day

Twentieth of June Juneteenth National Independence Day*

Fourth of July Independence Day* First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day* Last Thursday of November Thanksgiving Day 25 December Christmas Day*

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

4.3.3. Hours of Operation Other Than Normal. The contractor shall work whatever hours necessary to resolve any mission requirement occurring within his or her area of responsibility.

There are numerous mission situations that may require the contractor to work other than normal hours. Some of these situations include special events as specified in paragraph 1.7. and/or services required due to weather emergencies.

4.4. SECURITY REQUIREMENTS. All personnel employed by the Contractor in the performance of this contract and any representative(s) of the contractor entering the Government installation shall abide by all security regulations of the installation. Vehicles are subject to inspection by the COR, Base Safety Office, and Security Forces at any time while the vehicle is on Eglin Air Force Base and associated ranges.

4.4.1. Employee Identification and Vehicle Passes. The contractor shall ensure all employees requiring access to the installation to include all ranges and sites have completed all requirements and obtained authorization from the Contracting office. All vehicles shall be operated IAW Eglin Air Force Base traffic rules and regulations. The Government reserves the right to limit or deny access to the installation as required.

4.4.2. Termination of Employee. The Contractor shall retrieve all identification media, including vehicle decals, from employees who depart for any reason before the contract expires, e.g. termination, retirement.

4.4.3. Signage. All tractors, riding mowers and slow-moving vehicles (i.e. vehicles used for policing) shall have caution lights and “slow moving” signs installed. Initial installation shall be prior to contract start date.

4.4.4. Restricted Areas/Access. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry to include signing in or securing an entry badge. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays. Work scheduled, but not accomplished because of base closure due to weather, exercises, contingency operations, will be accomplished as soon as possible after the reopening of the base.

4.4.5. Government and Personal Property. The contractor shall be responsible for safeguarding all Government property to include Government-furnished property listed in Section 3A. The contractor shall conduct work so that property, personnel, and work areas are protected at all times from inconvenience, damage, or injury. In the event of damage of any nature, caused by contractor operations or employees, due to improper protection, precaution, or safety measures, such damages shall be repaired or replaced by the contractor at his expense.

4.5. SAFETY REQUIREMENTS. The contractor is solely responsible for the safety and health of his or her employees during the course of contractor operations. The Contractor shall comply with all federal Occupational Safety and Health Act (OSHA) requirements and standards as published in the 29 Code of Federal Regulations (CFR) and conform to the safety requirements contained in the contract.

4.5.1. In the event of an accident or mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap to prevent further damage to persons or property. The contractor shall report the incident to the COR within one (1) hour of occurrence.

4.5.2. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel as required.

4.5.3. The contractor shall require all subcontractors to comply with all security and safety provisions specified in this contract.

4.6. ENVIRONMENTAL REQUIREMENTS.

4.6.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.6.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the Unit Environmental Coordinator (UEC) at 882-6969, and Contracting Officer or designated COR. The contractor shall have and maintain a spill kit on each vehicle large enough to contain 110% of the maximum volume of chemicals carried on that vehicle. The liability for the spill or release rests solely with the contractor. The contractor is responsible for all costs associated with clean-up and restoration including any applicable fines and/or penalties. The Government reserves the right to initiate and complete all cleanup actions. However, the Government’s actions will not alter or amend the contractor’s liability for site cleanup.

4.6.3. Environmental Requirement for Utilizing Recoverable Materials. The Federal Government is committed to the protection of the environment. To advance this goal at Eglin AFB, the contractor shall utilize recovered content materials to the maximum extent practicable IAW the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines (CPG) located at http://www.epa.gov/cpg/products.htm and Federal Acquisition Regulation (FAR) Clause 52.223.-4, Recovered Materials Certification.

4.6.4. Usage of Recoverable Materials. The contractor is responsible for tracking and reporting usage of applicable recovered content materials during the performance of this contract. The contractor shall comply with all requirements as stated in FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for EPA Designated Products.

4.6.5. Hazardous Waste/Used Oil. The contractor shall comply with AACI 32-7003 Hazardous Waste Management and AAC Plan 32-7 Integrated Solid Waste Management for the management, reuse, recycling and disposal of hazardous waste and used oil.

4.6.6. Chemical Approval. The contractor shall submit all proposed chemicals for approval prior to contract start and report monthly usage IAW Section 1, paragraph 1.1.6. Herbicides may be used to control crack grass and fence line grass. Herbicides, fungicides, lime and fertilizers may be used to enhance the appearance of the grounds and to control weeds. The contractor shall provide a label and Material Safety Data Sheet (MSDS) for all materials upon request. The contractor shall strictly follow label requirements. The contractor shall maintain a record of all chemical usage and quantities and make all records available upon request.

http://www.epa.gov/cpg/products.htm

APPENDIX A

ACRONYMS AND DEFINITIONS

ACRONYMS

AFMC Air Force Materiel Command AFB Air Force Base AFI Air Force Instruction BCE Base Civil Engineer CLIN Contract Line Item Number CO Contracting Officer EPA Environmental Protection Agency MSDS Material Safety Data Sheet COR Contracting Officer Representative QCP Quality Control Plan QCI Quality Control Inspector PWS Performance Work Statement

DEFINITIONS

Common Area – Areas that are not assigned to any specific facility manager or occupant. These areas may have trash receptacles.

Debris – Objects that are unsightly or present obstacles to mowing and other grounds maintenance operations; any silt, sand, stones, rocks, or soil, deposited by wind, personnel, rodents, equipment, or water runoff on all sidewalks, roadways, and terraces; rocks in lawn areas; wind and storms damage items.

Irrigation System – The Government is responsible for maintenance of the system.

Maintenance is defined as draining and charging systems, replacing damaged or broken sprinkler heads, and repair ruptured pipes. All of the plumbing and electrical devices involved in the distribution of irrigation water beyond this definition are the responsibility of the government. If damage occurs by the contractor during the contractor maintenance cycle, it is the contractors responsibility to perform the repair at the contractors expense.

Performance Plan – A plan developed to assess contractor performance and manage the contract to obtain efficiencies, improved performance, and cost savings through the contract performance period. Performance plan describes how the Government will evaluate and assess contractor performance.

Plant Bed – An area consisting of concentrated shrubs, broad leaf evergreens, flowers or deciduous or conifer trees. Plant beds may contain rock, pine straw, wood mulch, bark chips, or peat moss at a 3” depth as a surface ground cover. Plant beds are normally surrounded by edging such as steel, wood, concrete, brick, rubber, or moss rock. Note: some landscaped berms do not have any type of solid edging. Washed concrete sand playground beds are 12 inches deep.

Plant Growth Regulator – Any compound used to inhibit the growth of selected plant species without harming desirable vegetation.

Policing Grounds – The pickup and disposal of litter, such as paper, bottles, cans, cardboard, plastic containers, rags, tree limbs, branches, twigs, broken glass, chunks of concrete, black top, sod, leaves, tumbleweeds, dead animals, paper and plastic hung in trees or fences, and other items, identified by the QAP as trash and other debris. Ensure areas are clear of debris, trash and other foreign objects to present a neat and professional appearance. Do not exceed service of twice weekly.

Preventive Maintenance (PM) – Maintenance actions performed to prolong useful life.

Preventive Maintenance includes, but is not limited to, disease and rodent prevention, and actions to prevent wilting, discoloration, etc.

Contracting Officer Representative (COR) – Functionally qualified person who performs quality assurance functions for a contracted service.

Quality Control (QC) – Those action taken by the contractor to control the production of outputs to ensure that they conform to the contract requirements.

Quality Control Inspector (QCI) – Functionally qualified person employed by the contractor to execute contractor’s quality control program. Meets with COR on contract matters as required.

Improved Grounds - Improved grounds are defined as land occupied by buildings and other permanent structures, as well as lawns and landscape plantings on which personnel annually plan and perform intensive maintenance activities, including the cantonment area, parade grounds, green-belt along major roadways, installation entry points (primary and main use gates), picnic grounds within the cantonment area, memorials, and cemeteries, and landscaping services on land where periodic maintenance is performed primarily for operational and aesthetic reasons.

Semi-Improved Grounds – Areas are where frequent maintenance is not required. This land use classification includes secondary road shoulders, safety and/or security zones (for example along fence lines), rifle and pistol ranges, picnic areas, ammunition storage areas, missile sites, space launch complexes, fuel storage areas, staging and storage areas, antenna facilities, remote or low use installation entry points and other open or industrial areas with lower visibility.

Maintain surface drainage ditches in semi-improved areas to prevent erosion and ensure continuous flow of water. Grounds that require maintenance of a lesser degree than Improved grounds.