PWS.KO Approved.pdf

Buchanan Dam, H.V. Elevator Maintenance, Inspection and Testing

Performance Work Statement 13 February 2025

1. General

1.1. Project Description:

Furnish labor, materials, and equipment necessary to perform elevator repair, maintenance, inspection and testing services at Buchanan Dam, Raymond, Madera County, California.

1.2. Location:

Buchanan Dam, H.V. Eastman Lake 32175 Road 29 Raymond CA 93563

1.3. Period of Performance: This contract has a base year plus four option years.

1.4. Schedule: All work is to be performed within normal work hours, which are 0800 to 1630, Monday thru Friday, (except for the Emergency Call-out Service) unless coordinated with the Contracting Officer’s Representative (COR) or government point of contact. It is estimated that each day will be completed in 8 hours but could run as long as 10 hours.

1.4.1. Schedule shall be coordinated closely with the Contracting Officer’s Representative of this contact which will be provided at the time of contract award. Unless otherwise agreed to by the government, the truck and operators shall arrive on site, and be prepared to perform work on each scheduled day of work not later than 8:00 a.m. Standard Time in the time zone where the inspection is located.

1.5. Authorities/Technical Direction: The Contractor shall take no direction from any

Government employee or any other person other than the Government Contracting Officer (KO) that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price, or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor shall comply with the Changes clause of this contract when the Contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts at this installation are not valid for this contract.

1.6. Payment: Payment shall be made in arrears at the contract unit price for quantities delivered in accordance with the pricing schedule and as described herein. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Scope of Work. All invoices must reflect the contract number W91238-23-P- XXXX. The final invoice must be marked “FINAL.” Copies of all invoices shall be provided to the following:

Following the COR notification of an approved invoice and the creation of a receiving report, submit the original invoice only, without additional information or supporting documentation, to the following physical or email address:

USAED, Finance Center

Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 CEFC-Payments@usace.army.mil

One copy of each invoice WITH all necessary supporting documentation as required by this

Performance Work Statement shall be mailed to the following:

Buchanan Dam, H.V. Eastman Lake Attn: COR

P.O. Box 67 Raymond, CA 93653

Email to be provided at time of award.

Provide each invoice with a date, a unique invoice number, contract number, company name, USACE project name, CLIN number, task description and amount being billed against. Also include a billing summary history of all preceding invoices billed. The contractor may request a template invoice from the Contracting Officer’s Representative (COR) if necessary. Invoicing will follow the specific format outlined above.

1.7. Accident Prevention Plan (APP):

1.7.1. The Contractor shall obtain the USACE Project Safety Officer’s approval of the Accident

Prevention Plan BEFORE starting any on-site work.

1.7.2. The Contractor shall use a qualified Safety and Health Manager (SHM) to prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385-1-1. Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 "Minimum Basic Outline for Preparation of Accident Prevention Plan.” Activity Hazard Analyses (AHAs) shall be appended to the

APP.

1.7.3. The Contractor shall develop an Injury and Illness Prevention Program (IIPP) for projects within the State of California as an appendix to the APP. Where a paragraph or subparagraph element is not applicable to the work to be performed, indicate "Not Applicable" next to the heading. The APP shall be job specific and shall address an unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program (SHP). Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the Subcontractors. The Contractor is responsible for informing their Subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting Subcontractor operations to ensure that accident prevention responsibilities are being carried out. The Contractor, COR, and Site Safety and Health Officer (SSHO) shall sign the APP.

mailto:CEFC-Payments@usace.army.mil

1.7.4. The Contractor shall submit the APP to the USACE Project Safety Officer within 10 days of award. The Government will review the documents within 10 days. The Contractor shall resubmit the documents, with any requested changes, within 5 days of request.

1.7.5. The Contractor’s APP and subsequent activities shall comply with the following referenced documents (most current version, if different than the date referenced), at a minimum: • EM 385-1-1, USACE Safety & Health Requirements Manual, EM 385-1-1, EM 385-1-1, 30 November 2014 Edition.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3 85-1-1.pdf?ver=2015-04-09-142531-467

• Title 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards.

• 29 CFR 1926.65/29 CFR1910.120, Hazardous Waste Operations and Emergency Response.

• USACE, Safety and Occupational Health Document Requirements for Hazardous, Toxic and Radioactive Waste (HTRW) Activities, ER 385-1- 92 (1 July 2003).

• NIOSH/OSHA/USCG/EPA, Occupational Safety and Health Guidance Manual for Hazardous Waste Activities (October 1985).

• 8 CCR Chapter 4 Subchapter 7, General Industry Safety Orders.

• 8 CCR Sections 3203 & 1509, Injury and Illness Prevention Program.

• OSHA ancillary safety and health regulations governing certain aspects for this contract include:

• Respiratory Protection (29 CFR 1910.134/8 CCR Section 5144)

• Occupational Noise Exposure (29 CFR 1910.95/8 CCR Sections 5095-5100)

• Hazard Communication (29 CFR 1910.1200/29 CFR 1926.59/8 CCR Section

5194)

• The Control of Hazardous Energy (Lockout/Tag-out) (29 CFR 1910.147)

• Proposition 65 (22 CCR Section 12000) Chemicals Know to the State to

Cause Cancer or Reproductive Toxicity

1.7.6. Contract will fill out the Safety Exposure for each month that a service was provide.

See attachment a.

1.8. Antiterrorism and Operational Security:

1.8.1. General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR). Requiring Activity (RA) representative or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.8.2. Antiterrorism (AT) Level 1 Training: All contract personnel requiring routine access to

Army installation, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level 1 awareness training.

1.8.3. Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.8.4. Suspicious Activity Reporting Training (e.g., iWatch, CorpsWatch, or See Something, Say

Something): All contract personal should revive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personal with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager., security representative or law enforcement entity.

1.8.5. Pre-screen Candidates Using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

2. Scope of Work Elevator Services General:

The Contractor shall be responsible for providing all materials and supplies required to perform of the contract services specified. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts, or materials.

The Contractor shall provide minor repair,, maintenance, service, inspection, and certification to the elevator, equipment, appurtenances and accessories to comply with the requirements of the latest edition(s) of the American National Standard Institute (ANSI) A17.1 and the American Society of Mechanical Engineers (ASME) A17.1 manuals as they pertain to elevators; as well as all other applicable local, state and federal laws, regulations, rules, ordinances, codes, etc. The ANSI/ASME A17.1 and USACE EM 385- 1-1 (latest editions) shall be used to ensure the Contractor, and the elevator equipment is operating safely and properly.

2.1 Quarterly Preventative Maintenance:

2.1.1. The Contractor shall perform an initial assessment of the elevator system and shall develop a written Maintenance Control Program (MCP) to include a Preventative Maintenance Plan and Schedule for the elevator equipment and system based on the list of tasks in section

2.1.1 which represents a general quarterly elevator maintenance service program. All applicable tasks and any other required items required by ANSI/ASME A17.1, or industry standards, shall be performed by the Contractor. It shall be the responsibility of the Contractor to provide a more precise quarterly service plan following the Contractor’s initial assessment of the system, but prior to the initial service of the system. The MCP shall be provided to the COR, updated and maintained during each service as required.

2.1.2. The day(s) of service shall occur within the first week of the first month of quarter. This shall cover the entire service year and include a quarterly schedule for periodic Maintenance Plan of equipment and systems based on the following task list:

• Inspect and clean machine room

• Inspect and adjust stopping accuracy

• Inspect and adjust door closing force

• Inspect and adjust door reopening devices

• Test cars stop switches, emergency communication system and lighting, signals/buttons, alarm sensors, and ventilation, and adjust as necessary

• Inspect and clean top of car operating devices including stop switch and lighting

• Inspect top of car optical sensors and leveling devices, and car top selector

• Inspect and adjust car guide shoes and roller guides (top and bottom)

• Inspect and adjust counterweight guide shoes and roller guides

• Inspect and adjust hoistway doors, tracks and door locks

• Inspect and clean car top and devices

• Inspect and clean pit condition, pit lighting and stop switch

• Inspect hoist machine and motor

• Test brake operation

• Test rope gripper operation

• Inspect motor generator set

• Test selector and related components

• Inspect and adjust governor(s), car and counterweight

• Inspect tachometer/encoder

After initial award, the Contractor and COR shall meet jointly to review the Maintenance

Plan.

2.1.3. The Contractor is responsible for lighting installed in the pit, car top, and car emergency lighting. The Contractor shall furnish and install all light bulbs, lamps, and tubes, and ensure all are in working order following installation.

2.1.4. Maintenance Log:

2.1.4.1. The Contractor shall complete a log that contains records of all services to the elevator system. The log shall remain after the end of the contract and shall remain the property of the government.

2.1.4.2. The log must include the dates of the service, names of participating personnel, reason for service, and description of tasks performed, including tests and inspections, reports, trouble calls, corrective actions, recommendations, or any other incidents related to the elevator.

2.2 Semi-Annual Periodic Inspection:

2.2.1. The Contractor shall perform Semi-Annual Periodic Inspections of the elevator system at the mid-year interval (only once per year) between the annual inspections/certifications as outlined in ASME A17.1 section 8.11.1. All inspection documentation related to the Semi- Annual Periodic Inspection shall be signed by the Contractor and provided to the COR after the completion of each periodic inspection.

2.2.2. Any issues discovered during the Periodic Inspection processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs.

2.3. Category 5 Periodic Testing and Certification (Option Year 3, due March 2029):

2.3.1 The Contractor shall coordinate Category 5 (which shall include Category 1 procedures) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through

8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and 8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system at Buchanan Dam, on or before the thirty-business day of the first month of the BASE YEAR of the contract. This service shall be performed by a qualified third-party agency. The third-party agency shall hold all required licenses, certifications and qualifications as outlined in this contract. The Contractor shall serve as a witness during this service, and shall be responsible for selecting, coordinating and processing the payments to the third-party agency, and shall provide the COR with the name and valid Contractor License information of the selected third-party agency 48 hours prior to the Periodic Inspection being performed. All costs related to this line item shall be the responsibility of the Contractor and shall be factored into the initial contract quotation.

2.3.2. Any issues discovered during the Category 5 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor).

2.4. Category 1 Periodic Testing and Certification (Base and Option Years 1, 2 & 4 only):

2.4.1 The Contractor shall coordinate Category 1 testing and certification procedures outlined in

ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 as they pertain to the specific elevator system at Buchanan Dam, on or before the thirty-business day of the first service month of BASE and OPTION YEARS 1, 2, & 4 of the contract, and only when an Option Year is exercised. This service shall be performed by a qualified third-party agency. The third-party agency shall hold all required licenses, certifications and qualifications as outlined in Section 4 of this contract. The Contractor shall serve as a witness during this service, and shall be responsible for selecting, coordinating and processing the payments to the third-party agency, and shall provide the COR with the name and valid Contractor License information of the selected third-party agency 48 hours prior to the Periodic Inspection being performed.

2.4.1 Any issues discovered during the Category 1 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs.

2.5. Emergency Call-Out Service:

2.5.1 The Contractor shall provide to the COR a phone number where the Contractor can be contacted 24 hours a day, 7 days a week, including holidays during the contract period. The Contractor shall be available in the event that an emergency service call be requested by the

COR.

3. Equipment and Equipment Changes:

3.1. The contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without authorization from the COR. If the COR authorizes changes, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government.

3.2. All equipment and vehicles shall comply with the applicable safety regulations as set forth in the EM 385-1-1. By request, this regulation is available for contractor review. The Government reserves the right to shut down at any time the use of unsatisfactory equipment and to require that all such equipment be replaced with satisfactory equipment to ensure the satisfactory progress of the work can continue. The decision of the Contracting Officer or his/her authorized representative as to the serviceability of the equipment shall be final.

4. Protection and Use of Government Facilities and Equipment:

4.1. The work to be performed is within the boundaries of public areas. The Contractor’s attention is directed to the needs for extreme caution and care while driving and operating equipment. Safety requirements of EM-385-1-1 shall apply to all work.

4.2. The Contractor shall be responsible for restoring any Government facilities or property damaged as a result of the Contractor’s operations. Reasonable care shall be used to avoid damage to existing structures, equipment, facilities, and vegetation in the areas serviced.

Any damage shall be repaired or replaced as directed by the COR, and at no cost to the Government. If the Contractor does not make such repairs or replacement, the cost thereof will be deducted from normal contract payments.

5. Damage To Government Property:

5.1 All damage to Government facilities and/or environmental features as well as to private property and equipment by the contractor or his/her agents will be reported to the COR within 24 hours. All damaged facilities shall be returned to the original condition as directed by the COR. The expense of this will be the liability of the contractor.

6. QUALITY CONTROL/QUALITY ASSURANCE

6.1 Contractor Quality Control: The Contractor shall be responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor and/or Contractor personnel is in full compliance with this contract.

6.2. Government Quality Assurance: U.S. Army Corps of Engineers (USACE) personnel will inspect the services rendered by the Contractor.

6.3 Inspections: The government shall monitor the Contractor’s performance through scheduled and unscheduled inspections of the project site, assessing the quality of work and the Contractor’s progress toward satisfactory completion of the project.

Performance Standard

Acceptable Level

Method of Inspection Remedy

Obtain an approved Accident Prevention Plan

100% required

Review by COR and approved by the Safety Officer prior to initialization of any work.

Remedy: The Contractor shall develop a plan for completion and approval of the APP. Work will not be able to begin until APP is approved.

Perform Quarterly inspections

100% required

100% inspections by the COR

Remedy: The Contractor shall develop a plan to ensure quarterly preventative maintenance procedures.

Perform Semi- Annual inspections

100% required

100% inspections by the COR

Remedy: The Contractor shall develop a plan to ensure semi-annual inspections and maintenance procedures.

Perform Category 5 testing and certification on elevator system

100% required

100% inspections by the COR

Remedy: The Contractor shall develop a plan to ensure Category 5 testing and certification of elevator system

Perform Category 1 testing and certification on elevator system on an annual basis

100% required

100% inspections by the COR

Remedy: The Contractor shall develop a plan to ensure Category 1 testing and certification of elevator system

Respond to emergency call-out requests

100% required

100% inspections by the COR

Remedy: The Contractor shall ensure availability for and response to all emergency call-out requests by the COR.