PWS.docx

Performance Work Statement

Building 301D, Room 4, 7, 10, 11, and 17 – 49 IS offices Carpet Replacement

Offutt AFB, Nebraska

Table of Contents

1. Scope:

The Contractor shall provide all personnel, equipment, tools, supervision, administration, and services necessary to abate asbestos tiles and mastic, removal and disposal of flooring, and installation new floor coverings and accessories as specified and the removal and disposal of vault door and related accessories to include latches and hinges. The Contractor is required to purchase all materials required to complete this project. The work occurs in Building 301D, rooms 4, 7, 10, 11, and 17 – 49 IS office spaces at Offutt AFB NE in accordance with the attached drawings.

1.1. Coordination of Work:

The Contractor shall coordinate installation with assigned project coordinator. Written work schedules detailing the performance and installation dates and estimated date of completion shall be submitted and approved by the project coordinator. A copy of building drawings depicting areas receiving services will be supplied to contractors during site visits. The contractor is responsible for fielding exact measurements of the areas receiving services and should not rely on supplied drawings.

1.2. Floor Coverings:

Floor coverings covered in this service include carpet tiles, vinyl plank flooring, transition strips and transition thresholds or similar materials/items that cover the floor. Vinyl cove base is not within scope. Rooms 7, 10, 11, and 17 will have carpeting and room 4 (break room) will have vinyl plank flooring. Section 1.6 describes flooring style description.

1.3. Floor Preparation:

The Contractor shall remove all flooring materials to accommodate the installation of new flooring material(s). The Contractor shall thoroughly clean and prepare existing substrates to receive new floor covering(s). The contractor shall dispose of all refuse (carpet, vinyl tile, door, etc.) off the premises of Offutt AFB in strict accordance with applicable Federal and State laws and regulations.

Unless otherwise directed, the Contractor shall remove the top layer of existing flooring and correct all defects such as cracks, holes, and flooring irregularities to ensure a smooth, finished appearance and prevent accelerated wear. Incidental patching materials (e.g. latex filler/caulk, wood putty, epoxy fillers, hydraulic cement, etc.) will not be provided as GFM. For concrete surfaces, the Contractor shall fill cracks and holes in concrete slabs. Concrete patching compounds shall be suitable for the use application. Existing concrete shall be scraped, boomed, and vacuumed clean of any debris prior to installing new carpet. For wood surfaces, Contractor shall fill knot holes and any cracks that measure wider than 1/8 inch. Holes larger than ¼ inch in diameter shall be filled with crack filler as appropriate for this application. All ridges or other uneven surfaces shall be planed, scraped, or sanded smooth. Nail heads shall be set.

Unforeseen conditions which substantially limit or otherwise prevent the Contractor from completing the work within agreed upon schedules and/or pricing – which could not have been known during site surveys or pre-inspections – must be reported immediately to the CO or authorized representative.

1.4. SCIF Door Removal:

The contractor shall remove the SCIF door leading into room 11 from room 7. Removal includes door, bolts, and hinges. No changes to the frame, structure, or walls are expected. Door shall be disposed of appropriately, see Par. 3.2.

1.5. Site Visits:

Contractors will have the opportunity to visit the site to examine the overall scope of the work. During the site visit the contractors shall quantify materials needed/square footage.

1.5.1. Pre Installation Requirements:

Before repair, installation, or removal services begin, the Contractor may perform a physical survey of the actual site to verify the amount of flooring and installation materials needed and to inspect or obtain all information needed for the performance of the service(s). The Contractor shall notify the authorized representative/PM immediately of any condition(s) that prevent the suitable completion of the delivery order, such as sub-floor conditions preventing a proper installation, etc.

1.5.2. Post-Installation Requirements:

The Contractor shall notify the Government’s authorized representative and PM immediately when the project is complete and quality control has been performed. The authorized representative and PM will schedule an acceptance inspection. After the project coordinator accepts the finished project, the contractor will be notified to begin invoicing after the project is completed to the standard.

1.6. Floor Covering Parameters:

Commercial rated carpet squares in a gray tone with red accents in the offices and workspaces. Commercial vinyl plank (min 20-mil wear layer) flooring in a gray tone in the break room. All flooring will be stain resistant.

1.7. Ancillary Installation Materials:

Ancillary installation materials (e.g. cove base, vinyl base, wooden base, transition strips, transition thresholds, stair tread, stair nose, etc.) will be included in the Contractor’s bid. The Contractor’s bill of materials must provide sufficient detail to facilitate competitive sourcing by the CO or by the authorized U.S. Government purchasing representative. This includes accurate descriptions, manufacturers, model numbers, catalog numbers, part numbers, units-of-measure, quantities, and all other details to facilitate the efficient and expedient acquisition of materials.

1.8. Non-Reimbursable Materials:

The Contractor shall furnish all incidental consumable materials. Consumable materials are generally associated with preparation of subfloors/substrates and include latex fillers/caulk, wood putty, hydraulic cement, small amounts of leveling compound, sealers, tape, etc. Incidental consumable materials are expected to be minimal and shall be provided at no cost to the Government. Costs for these items shall be included in the price for the appropriate labor/installation line item. Consumable materials used during installation must be in accordance with the manufacturer’s installation instructions for the primary product.

1.9. Free-Standing Furniture/appliances:

The contractor shall be responsible for moving all furniture within the space to complete the flooring removal/installation. There is 1 large conference table, 1 display cabinet, and 9 desk assemblies that can be shifted around work areas. If required to be removed from work area, some partial disassembly may be required. There are also approximately 30 light/medium-weight workstations, associated furniture, and miscellaneous light equipment which will need to be moved outside of or around the workspace. Furniture will be returned to original orientation and location upon completion of floor work.

1.10. Invoice/Quotes:

All billing materials and labor should be designated on the correct Contract Line-Item Number (CLIN) to include detailed descriptions, unit of measure, quantities, extended values, and project phase number.

2. Cleanup and Disposal:

Vacuum newly installed carpet using a machine with a face-beater bar element. Remove spots or stains and replace flooring materials where spots cannot be removed. Clean base cover of all foreign materials. Clean all other flooring materials according to the manufacturer’s recommendations and specifications. The contractor is responsible for removing all waste materials and debris from the installation site and discarding at a location off the premises of Offutt AFB in accordance with all Federal and State Regulations.

2.1. Worksite:

The worksite shall be maintained in a clean manner at the end of each workday. Vacuum newly installed carpet using a machine with a face-beater bar element. Remove spots or stains and replace flooring materials where spots cannot be removed. All loose pieces of face yarn on carpeting shall be removed with sharp scissors. Clean base cove of all foreign materials. Clean all other flooring materials according to the manufacturer’s recommendations and specifications.

2.2. Debris Removal:

The Contractor is responsible for removing all waste materials and debris from the installation site and discarding at a location off the premises of Offutt AFB in accordance with all federal and State Regulations. When feasible, carpet and carpet installation waste should be disposed of at a carpet reclamation center and not deposited in a landfill. Carpet reclamation centers can be found by contacting the carpet distributors/resellers for local reclamation/recycling options. Also see Carpet America Recovery Effort (CARE) at https://www.carpetrecovery.org/.

3. Warranty:

Warranties under this contract are understood to include standard warranties offered by the manufacturers. In addition to the manufacturer’s warranties, the Contractor shall provide an initial warranty of one (1) year on all installation services. The Contractor shall respond within three (3) business days for all defects or installation problems resulting from faulty workmanship. Performance time(s) for repairs of installation defects will be coordinated with the CO or the authorized representative.

4. Project Foreman and Industry Certifications:

The Contractor shall provide a project/task foreman who is currently certified by the International Certified Floorcovering Installers Association, (ICFIA) Commercial II or higher. The foreman shall remain on Offutt AFB at all times while work is being performed.

5. General information:

5.1. Contractor Dress and Conduct:

Employees are expected to comply with reasonable dress and grooming standards based on comfort, productivity, health, and types of positions occupied. Attire shall be in good repair and shall not be considered offensive, disruptive, or unsafe. The Government is authorized to restrict base access to any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. In addition, a Contractor employee may be asked to provide proof of a government-issued badge at any time; the employee must comply with such request. In the case of a Contractor employee who is working on the base in a temporary capacity, the employee will be required to show their temporary pass showing they are on base legally.

5.2. Smoking Restrictions:

Smoking is prohibited inside of all Offutt AFB buildings/facilities and/or within fifty (50) feet of flammable or combustible liquids. Smoking is permitted only in designated smoking areas.

5.3. Contractor Vehicles:

The Contractor shall provide and maintain vehicles for transportation to meet the requirements of this contract.

5.4. Performance of Services during Crisis:

Floor covering services at Offutt AFB are not considered mission essential and only limited service will continue in the event of crisis – whether declared by the National Command Authority, under provisions of DoDI 3020.37, or otherwise. Contractor employees, with approved background checks, may be allowed unescorted access to the base for performance of work in Force Protection Conditions except “Delta”. The CO or authorized representative will notify the Contractor of a “Delta” condition as soon as possible after security procedures have been implemented.

5.5. Holidays:

The Contractor is not required to provide services on the following holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

5.6. Conservation of Utilities:

Contractor employees shall adhere to utility conservation practices. The Contractor shall establish and implement operating procedures which facilitate energy/utility conservation. The following practices shall apply:

5.6.1. Contractor employees shall only utilize electrical lighting in the direct areas when and where work is actually being performed

5.6.2. Contractor employees shall not be allowed to make adjustment(s) to any mechanical equipment controls for heating, ventilation and air conditioning systems.

5.6.3. Contract employees shall ensure that all water faucets are turned off after any required usage.

6. Security and Emergency Services

6.1. Compliance with Laws and Regulations:

The Contractor shall comply, and ensure that all subcontractor(s) comply, with all applicable federal, State, and local laws, regulations, ordinances and standards related to safety and security matters at Offutt AFB. The Contractor shall further comply with security regulations imposed by the Installation Commander and the agency occupying the space where work is to be performed, including any necessary security clearances.

6.2. Contractor/Employee Base Pass and Registration:

6.2.1. General:

The Contractor shall comply with all requirements and procedures IAW FAR 5352.242-9000, Contractor Access to Air Force Installations. Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination. Drive designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

6.2.2. Identification Credentials:

The Contractor shall provide name, driver’s license number and date of birth of on-site workers to the designated Security point of contact (POC). The Contractor shall complete Air Force Material Command (AFMC) Form 496, Application for AFMC Identification Card. Contractor requests shall be submitted to Pass and Registration – commonly known as “Pass and ID” which is located at Building 478, Offutt AFB USSTRATCOM Gate. Upon approval, the Government will provide a Defense Biometric Identification System (DBIDS) Credential. The Contractor shall ensure that all employees have the proper identification credentials prior to entering Offutt AFB, NE. All Government issued cards MUST be returned to the Pass and ID office (Building 478) upon the completion of the contract.

6.2.3. Contractor Security Requirements:

The Contractor shall be required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. When applicable, the Contractor shall comply with DD Form 254, DoD Contract Security Classification Specification. Identification badges shall be surrendered to Security Forces upon demand for the purpose of identification, abuse, misuse or for any other reason necessary. All identification cards are required to be returned to Security Forces upon the card expiration date.

6.2.4. Display of Credentials:

Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services on Offutt AFB.

6.2.5. Lost or Stolen Identification Credentials:

It is the responsibility of the individual contractor employee (card holder) to immediately notify local installation authorities (Security Forces) of a lost or stolen credential.

6.2.5.1. Replacement Fees:

Individual contractor employees will be assessed a fee of $50.00 for each lost (or willfully damaged) Identification Credential. This fee also applies to expired badges which are not turned in at the end of the contract period of performance. Individual employees shall be directed to the Offutt AFB Accounting and Finance Receivable Office and complete/process a DD Form 1131 – Cash Collection Voucher. The employee will produce the completed Cash Collection Voucher to Pass and Identification prior to issuing a replacement identification card.

6.2.5.2. Fee Exceptions: If the identification credential is confiscated by Offutt AFB Security Forces personnel, a receipt will be issued to the individual employee which will preclude the $50.00 charge. Individual employees will not be charged for replacement cards which are damaged due to normal fair wear and tear.

6.3. Physical Security:

The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, all Government facilities, property, and materials shall be secured.

6.3.1. Key and Lock Controls:

The Contractor shall establish and implement methods of ensuring effective control of keys and/or combination codes (cypher locks, combination padlocks, safes, etc.). The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report any occurrences of lost, duplicated keys, or improper communication of combinations.

In the event keys, other than master keys, are lost or improperly duplicated, the Contractor may be required – upon written direction of the CO – to re-key or replace the affected lock or locks without cost to the Government. Costs associated with re-keying the affected lock or locks may also be deducted from periodic invoice payments which are due to the Contractor. In the event a master key is lost or improperly duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

6.4. Fire and Emergency Services:

The Government will provide general on-base emergency services. The telephone number is 911. The Contractor shall comply with fire prevention rules and regulations enforced by the Offutt AFB Fire Prevention Branch. For routine fire prevention matters call 294-3778.

6.5. 911 Emergency Services:

Calling 911 from a cell phone will be received by off-base emergency 911 systems operators which can cause delays in emergency response times. Whenever feasible, Contractors should use base telephones to request 911 emergency services.

6.6. Fire Extinguishers:

In the event of a fire emergency, the Contractor is authorized to use any available Class A, B or C fire extinguishers at any work site.

6.7. Emergency Procedures:

Contractor employees shall follow the direction of Government employees regarding emergency procedures – examples include fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide clear guidance and establish procedures for responding to emergency of their employees. It is the Contractor’s responsibility to account for their respective employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all emergency services practice drills (e.g. fire, tornado, active shooter drills, etc.) and at no additional cost to the Government.

6.8. Emergency Medical Services:

In the event of a medical emergency on Offutt AFB, the Government provides twenty-four (24) hour on-base, state certified paramedic-level emergency response and patient transport services for contractor personnel. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for emergency medical services rendered.

6.9. Security Police Services:

The Government provides general on-base security forces' service. Security forces' telephone numbers are 911 for emergencies; 294-5677 for crime in progress; and 294-4302 for non-emergency call.