PWS.docx

PERFORMANCE WORK STATEMENT

FOR

FUEL STORAGE TANK MANAGEMENT, MONTHLY/ANNUAL INSPECTION, SERVICE CALL AND REPAIR ON OSAN AB 1 FEB 2022

1. GENERAL: The contractor shall provide Fuel Storage tank management, monthly and annual inspections, service calls, and repair located at Osan Air Base, Republic of Korea. The contractor shall provide written documentation and inspection reports completed on all storage tanks.

1.1. Description of Services: The Contractor shall provide all personnel, management, supervision, system testing equipment, tools, supplies, and transportation to perform maintenance, painting, cleaning, troubleshooting, inspection and repair to all Fuel Storage Tanks, leak detection systems, and the supply and return fuel lines to the boiler systems. The work includes maintenance of Above Ground Storage Tanks (ASTs), Underground Storage Tanks (USTs), and day-tanks to include valves, fuel gauges, fittings, leak detectors systems, electrical and mechanical components, and supply/return piping up to shut-off valve before the equipment it serves.

1.2. Background: The fuel tanks vary in age and have multiple manufactures. The contractor will need to have the expertise to perform these services. During the life of the contract, some fuel tanks are to be removed from service as buildings are converted to natural gas.

1.3. Objectives: The Contractor will perform a onetime initial inspections of all the fuel tanks listed on the Estimated Fuel Tank Inventory Apr 2021. To meet the onetime initial inspection requirement, the contractor must inspect100 tanks a month during the first four (4) months of the Base Year period of performance (POP). The contractor shall use The Annual Inspection Checklist located on (Appendix B-4) (Attachment 1) and/or para 4.1.1.2. Annual Inspection Section of the PWS. The inspection shall be performed by a Steel Tank Institute (STI) Certified tank inspector, or by a tank inspector who has been trained by an STI Certified tank inspector. All inspections must be certified by the STI Certified tank inspector to ensure it is in accordance to the STI standards. Contractors shall provide copies of inspection records and fuel inventory to COR on a daily basis during Contract Manager and COR daily meetings. The initial inspection will be used as a baseline for scheduling Annual inspections. A work schedule will be provided by the COR for the initial inspections.

After completion of inspections, the Contractor shall prepare and submit an electronic and hard copy of Tank and Ancillary Equipment Deficiency report. The report shall include the date and time of the inspection, the location of the fuel storage system, the required repairs/replacement identified, and a list of parts needed for the repair. The contractor shall develop a comprehensive report to include each tank that was included for initial inspections and consolidate all tank deficiencies. The report shall also include the following:

(1) Completed Checklist for each tank inspection

(2) Each identified tank deficiency

(3) The specific part, ancillary equipment (e.g. sump gasket, fitting, probe, grommet, etc) that needs repair or replacement

(4) Recommended course of action to fix identified tank deficiency

(5) Cost estimate for replacement or repair

(6) Recommendation to prevent spills if the tank condition is not fixed immediately

(7) Summary of the identified issue and way forward

1.4. Period of Performance: TBD

1.5. Antiterrorism (AT) and Operations Security (OPSEC):

1.5.1. Anti-terrorism: Contractor’s personnel or any representative of the contractor entering installation/base shall abide by all security regulations imposed by Installation Commander or Base Commander at all times and shall be subject to security checks. Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of the installation/base, while on, and upon leaving confines of the installation/base.

1.5.2. Access and General Protection/Security Policy and Procedures: The contractor shall be required to obtain base passes to Osan Air Base to perform the requirements of this contract. The contractor shall be responsible to submit a base pass request no later than five (5) calendar days after award of this contract. It should be noted that it can take up to 30 days or more to process base pass paperwork. It shall be the responsibility of the contractor to prepare the necessary base pass paperwork to include USFK Form 82-E, USFK Form 195EK-E, family history register, local register, etc. for each individual requiring access to Osan Air Base.

1.5.2.1. The contractor shall also be authorized to receive vehicle passes for each of the contractor’s vehicles used in the performance of the requirements of this contract. It shall be the responsibility of the contractor to prepare the necessary paperwork using USFK Form 195EK-E, and must provide vehicle registration, vehicle insurance, certificate of safety inspection and a copy of driver’s license for each vehicle requiring access to Osan Air Base. The contractor shall prepare a cover letter listing each individual, skill, escort privileges, vehicle type, vehicle registration number, etc. The contractor shall also provide the COR with two (2) copies of this request.

1.6. The training IWATCH/EAGLE EYES/AT Level I shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.1. OPSEC: The contractor and all associated sub-contractors shall practice Operations Security. The contractor shall not talk about work outside of the work area nor discuss the work being performed on social media. Unless absolutely necessary to perform the duties stated in the contract, the contractor shall not take pictures of or inside sensitive locations as determined by the contracting officer representative. It shall be the responsibility of the contractor to safeguard all documents provided. Documents shall be stored away from view when not being used. Documents that are no longer needed shall be shredded in an approved government shredder.

1.7. General Information:

1.7.1. Quality Control Plan (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall provide a written QCP within ten (10) working days after contract award to the COR. Additionally, changes to the QCP shall be submitted to the COR No Later Than 30 days when changes are made thereafter.

1.7.2. The contractor shall keep records of inspections and make them available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The contractor shall collect data, perform self-evaluation, and document performance against standards associated with each specific requirement. The contractor shall address all tasks in the PWS based on the example below:

1.7.3. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance and Surveillance Plan (QASP) created and managed by the COR. This plan will primarily focus on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate (s).

1.7.4. Recognized Holidays: The contractor is not required to provide service on Korean National holidays and US Government holidays, as listed on the USFK holiday schedule, except in emergency situations. The COR will provide the contractor a copy of the USFK holiday schedule no later than 20 business after contract approval.

1.7.5. Hours of Operation (Service Calls): The contractor is responsible for conducting business, between the hours of 0700 to 1700, Monday thru Friday except US and Korean holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor is also responsible to respond to Urgent/Emergency service calls, between the hours of 1701 to 0659, Monday thru Friday, and 24-hours during Saturday and Sunday, including Holidays. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.6. Type of Contract: The Government will award a Firm Fixed Price Requirement type Contract.

1.7.7. Security Requirements: Due to a nature of working on military installation, the contractor is required to observe Physical Security while engaged in this contract operation. The contractor shall be responsible for safeguarding all government equipment, information property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor shall not photograph the vehicles, equipment, materials, and facilities without an explicit written approval by the COR.

1.7.8. Special Expertise: Prime Contractors Business Registration Certificate (사업자 등록증): The Contractor shall possess a valid Business Registration Certificate for item: Mechanical Facility Construction (기계설비공사업) in accordance with the Article 9 of ROK Law "Framework Act on Construction Industry" (건설산업기본법). Also possess a valid certification for the services to be contracted within this Performance Work Statement. Subcontractor’s experience and certificate (registration and license) can’t be substituted for prime contractor’s special expertise.

1.7.9. Key Personnel Qualification Requirement:

1.7.9.1 Contract Manager: The Contractor shall designate in writing, a primary point of contact (POC) for contract coordination and implementation not later than five (5) business days after receiving notice of contract award. CM shall have a minimum of three (3) years of experience within the last five (5) years, be qualified to work on fuel storage systems. The Contractor shall notify the Contracting Officer Representative of changes in the primary point of contact at least five working days prior to the change. This notification shall be in writing and shall state the full name, phone number, and email address of the point of contact. The CM shall have full responsibility to act for the Contractor on all contract matters relating to operations of this contract. The POC shall be an individual who is capable of conversing in and understanding English. The POC shall meet with COR Monday to Friday between the hours of 0800 to 0900. During this time the POC and COR shall discuss the daily requirements of the contractor‘s work schedule to coordinate what work is being completed that day. The POC shall receive any pertinent information as to the day‘s activities which might affect the scheduled services. The CM shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where interference may be essentially unavoidable, the CM shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. The CM shall notify the COR of any work to be performed in a fuel tank equipment under this contract that would tend to disrupt the conduct of normal Government business, this will be coordinated to the tank custodian by COR. The contractor shall notify the COR at least three (3) working days in advance of such scheduled work. Notification shall include the type of work to be done and estimated period of completion. Except in emergencies, the POC shall not shut down any tank system more than 30 minutes without prior approval from the COR. If the shut-down of tank equipment is unavoidable, the CM shall request the COR at least three (3) work days in advance. The CM shall coordinate the shut-down with the building custodian or other designated representative in that affected building.

1.7.9.2 Tank Inspector: The tank inspector shall be Steel Tank Institute (STI) Certified by completing the SP001 Aboveground Tank System Inspector Training issued by the STI, or a tank inspector who is trained by an STI Certified tank inspector, and shall have a minimum of three (3) years of experience be qualified to work on fuel storage systems. Before Inspector’s SP001 certification expires, inspector must renew their certification by completing the SP001 Aboveground Tank System Inspector Recertification Exam. The Contractor must maintain one (1) STI Certified tank inspector throughout the life of this contract. The tank inspector must be experience with numerous manufacturers to include a wide variance in appurtenances is required. The POL technician shall demonstrate they have training, experience and/or certification in the following areas:

· Fuel system(s)

· Tank and component maintenance and repair

· Technical expertise for trouble-shooting

· Above Ground fuel storage Tank, Underground fuel storage tanks and day tanks Inspector Training or suitable equivalent.

· Tank fabrication standards to include discussions in Underwriters Laboratories and American Petroleum Standards

· Corrosion Control Basics and the identifications of common areas of corrosion on tanks

· Inspection techniques and criteria for determination of acceptable tanks and those which require repair

· Regulatory requirements

· Fire Codes to include NFPA 30, Uniform Fire Code and the International Fire Code

· Valves/Piping and venting requirement for fuel tanks

· Level monitoring control equipment and proper gauging

· Requirements of the National Electric Code relating to tank installation

· Inspecting shop-fabricated aboveground tanks, portable containers and small field-erected tanks

· All tank Ancillary Parts repair and replacement to include tank gauges, valves, and piping

1.7.9.3 POL Technicians: The POL Technician shall have License for Craftsman Plumbing (배관기능사 자격증) issued by ROK Government, be qualified to work on fuel storage systems and specialize in troubleshooting, corrosion protection and other pertinent plumbing requirements.

1.7.9.4 Electrician: The Electricians personnel shall have an License for Craftsman Electricity (전기기능사 자격증) issued by ROK Government, be qualified to work on fuel storage systems and specialize in troubleshooting sensors, electrical panels, corrosion protection and other pertinent electrical requirements.

1.7.9.5. Contractor Personnel: The Contractor personnel shall present a neat appearance and be easily recognized by wearing a uniform while on base and while being escorted in any restricted area. All Contractor personal shall be identifiable by wearing a clearly readable identification, furnished by the Contractor, which consists of the Contractor’s company name, employee’s name in English.

1.7.9.5.1. All Contractor personnel who operate a motor vehicle at Osan Air force Installation shall have a current and valid driver’s license. A copy of all licenses shall be provided to the COR within five (5) days after contract award with all requirement of base passes.

1.7.9.5.2. The Government has the right to restrict the contractor personnel, who is identified as a potential threat to the health, safety, security, or general well-being of the Osan US installation and its population.

1.7.9.6. Escort Privileges: The CM shall have three (3) personnel and one (1) vehicle authorized escort privileges. This privilege is only for employees working on this contract. It is the escort’s responsibility to ensure he/she maintains full control of all individuals at all times.

1.7.9.7. Military Restricted Area: In the event that service to be performed entails continuing access to restricted area, all contractor personnel requiring access shall be required to have a background investigation. The contractor shall submit to the COR a list of its contractor personnel that will require a background investigation within five (5) days after contract award. The using organization will be responsible for providing escorts to the contractor in the event that the contractor is required to access to military restricted area.

1.7.9.8. Safety Plan: The safety plan shall explain procedures to ensure all employees familiarize themselves with the safety requirements of the contract before commencement of work. The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of Contractor personnel, the property of the U.S. Government and the Republic of Korea, as well as the private individuals and firms who may be exposed to or be endangered by the Contractor’s actions. The Contractor shall provide a written safety plan with policies, procedures and safety checklist within 14 calendar days after contract award. The program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program shall be submitted to the Contracting Officer Representative or his/her duly authorized representative for coordination and review.

1.7.9.9. Safety Requirement: The contractors must cease all maintenance activities and the area is evacuated in the event of lightning watch or lightning warning, as identified by the local warning system until the lightning watch or lightning have been cancelled. The contractors must abide by this control measure at all times in order to minimize hazards to worker. The contractor shall perform work in a safe manner and ensure that all work performed under this contract is accomplished in a safe and proper manner.

1.7.9.10. Environmental Controls:

1.7.9.10.1. Spill Prevention Plan & Storm Water Pollution Prevention Plan: The contractor shall be knowledgeable of the Spill Prevention and Response plan, cleanup and disposal (Attachment 3) in accordance with the criteria contained in United States Forces (USFK) Environmental Governing Standards (KEGS) Chapter 9, Petroleum, Oil and Lubricants and Chapter 19, Underground Storage Tanks. The Spill Prevention and Response Plan contains policies and operations and management procedures established for Osan AB to prevent POL or hazardous substances spills from occurring, and to respond quickly and effectively should spills occur. The contractor shall also be knowledgeable of the Storm Water Pollution Prevention Plan (SWPPP) (Attachment 4) which establishes the requirements and policies for Osan AB storm water management. The goal of the plan is to reduce or eliminate potential sources of pollution before wet weather events occur to protect water resources. Training will be provided by the 51st CES/CEIE, Environmental Section coordinated by COR.

1.7.9.10.2. Safety Data Sheets (SDS): The contractor shall be responsibility to furnish SDS’s, in Korean and English, for all hazardous materials used under the terms and conditions of this contract. Types of materials that the contractor shall submit SDS’s may include paint, soap, adhesives, etc., and required by U.S. Governmental Laws and Regulations or Korean Environmental Laws and Regulations.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE: Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PWS Performance Work Statement IAW In Accordance With AR Army Regulations COR Contracting Officer Representative LIW Logistics Information Website QC Quality Control QCP Quality Control Plan CFE Contractor Furnished Equipment GFM Government Furnished Material GFE Government Furnished Equipment GFF Government Furnished Facility KO Contracting Officer CM Contract Manager PRS Performance Requirement Summary UI Unit of Issue

3. CONTRACTOR FURNISHED MATERIALS: The Contractor shall furnish all parts and materials required to perform this contract. Equipment and materials used in the performance of this contract shall be that which is recognized as standard in the trade, and in accordance with manufacturer’s specifications and condition of equipment. Replacement items shall be standard products from manufactures regularly engaged in the production of such supplies, parts, or materials. Contractors must provide a list of any parts required for replacement to COR for review and approval prior to purchasing. COR must inspect and approve all purchased parts and materials prior to install.

4. SPECIFIC REQUIREMENT:

4.1. Routine Preventive Maintenance and Safety Inspections: The Contractor shall provide all personnel, equipment, tools, material, and supervision to perform monthly and annual preventive maintenance, and safety inspection to include: meter calibration, record and report fuel levels, testing, corrosion control and repair of all storage tanks, pipe and components in Attachment 2 Fuel Tank Estimated Workload Data at Osan Air Base.

4.1.1. Inspections: All Fuel Tanks shall be inspected monthly and annually to ensure that tanks are properly maintained and to ensure potential significant spill or leak due to failure of one or more tanks components is minimized; the inspections will be recorded using proper documentation.

4.1.1.1. Monthly inspections must be performed by an STI Certified tank inspector, or a tank inspector who is trained by an STI Certified tank inspector. All monthly inspections will be accomplished according to and recorded using Monthly Inspections checklist “Shop Fabricated and Organizational Tanks” (Appendix B-3) (Attachment 1). Fuel level inventory should be documented in monthly inspections. All records of storage tank and secondary containment structure inspections and fuel inventory must be maintained for three years and readily accessible for review. Contractors shall provide copies of inspection records and fuel inventory to COR on a daily basis during Contract Manager and COR daily meetings. The Monthly Inspection will consist the following:

(1) Tank Containment and piping sumps:

(a) Inspect secondary containment and sumps for water accumulations, debris, vegetation, cracks, fire hazards or holes

(b) Inspect containment drain valves in working order and closed

(c) Ensure containment does not have accumulation of water or debris

(2) Double wall tanks and piping sumps:

(a) If water is detected in the tank interstice space or piping sumps, remove and dispose

(b) If fuel is detected, contact CE Environmental office at 784 – 8971

(c) Secondary Containment of integrated double wall tanks (concrete tanks) can be assessed through the control panel. If there is an alarm/error/or panel is not working, it must be documented.

(d) Sump-underground piping pumps (manholes with fuel line penetration into the ground) if equipped, must be opened and inspected.

(3) Inspect leaks, broken seals and/or corrosion of manhole covers

(a) Inspect all pipes and pipe connections, pipe joints, rubber gaskets, grommets, and pipe penetration from fuel tank to the equipment.

(b) Inspect rubber gaskets and grommets in the piping sumps.

(4) Note any indications of leakage, staining, or seepage around tank shell, concrete pad

(6)) Is tank level gauge working, readable and can be observed by operator from the fill position location?

(7) Are ladders, platforms, handrails, stairs secure with no indication of severe corrosion and/or damage?

(8) Are containment egresses (exits) pathways clear and are gates/doors operable and in working order?

(9) Are fire extinguishers maintained in a serviceable condition and located in the designated area?

(10) If equipped with automatic gauging and leak detection system, are they functioning?

(a) Check control panel if equipped to ensure operating without alarms or errors.

(11) Any deficiency found has been addressed/corrected or has been submitted to COR for repair?

4.1.1.2. Annual Inspection shall be performed by an STI Certified tank inspector or by a tank inspector who has been trained by an STI Certified tank inspector. All annual inspections must be certified by the STI Certified tank inspector to ensure it is in accordance to the STI standards. During Annual Inspections, Contractors shall provide copies of inspection records and fuel inventory to COR on a daily basis during Contract Manager and COR daily meetings. The Annual Inspection will consist of the following in accordance with (Appendix B-4) (Attachment 1) and should follow the inspection guidance given on the STI SP001 Annual Inspection Checklist:

(1) Inspect Tank Containment by evaluating:

(a) Containment structure condition

(b) Drainage pipes/valves fit for continued service

(c) If water is in the primary tank, secondary containment, interstice, or spill container

(d) Debris or fire hazards are in the containment

(e) Drain valves operable and in a closed position

(d) Containment egress pathways clear and gates/doors operable

(2) Inspect Tank Foundation and Supports by evaluating

(a) Evidence of tank settlement or foundation washout

(b) Cracking or spalling of concrete pad or ring wall

(c) Tank supports in satisfactory condition

(d) Water able to drain away from the tank

(e) Grounding Strap secured and in good condition

(3) Inspect Cathodic Protection if present

(a) Is the CP system functional

(b) What is the Rectifier reading Is there Cathodic protection for underground metallic piping

(4) Tank and Piping External Coating

(a) Any evidence of paint failure

(b) Evidence of corrosion at pipe stand and piping interfaces, undercutting of pipe, including underside of pipes

(5) Tank Shell/Heads

(a) Any noticeable shell/head distortions, buckling, denting or bulging

(b) Evidence of shell/head corrosion or cracking

(c) Tank concrete shell cracked or show signs of damage

(6) Tank Manways, Piping and Equipment within Secondary Containment

(a) Are flanged connection bolts tight and fully engaged with no sign of wear or corrosion

(7) Inspect Tank Roof

(a) Is there standing water on tank roof

(b) Evidence of coating peeling or blistering

(c) Any holes in roof

(8) Inspect Leak Detection

(a) Is there visible signs of leakage around the tank, concrete pad, containment, ringwall or ground

(b) Is the leak detection sensor operational for secondary containment and fuel line sumps

(c) Are leak detection sumps free of debris or water

(d) Are leak detection sumps water tight and all gaskets are intact and in good condition

(e) Is the control panel present and operational

(9) Tank Attachments and Appurtances

(a) Is the ladder and platform structure secure with no sign of severe corrosion or damage

(b) Is the tank liquid level gauge readable and in good condition

(c) Check all tank openings are properly sealed

(d) Normal vent clear and free of obstructions

(e) Is the Vent located five feet or more from adjacent buildings

(f) Is the Vent located at least 12 feet above ground

(g) Is there an emergency vent for the primary tank

(h) Is there emergency vent for the secondary tank (for double wall tanks)

(i) Is the emergency vent operable (vent cover can be lifted by hand)

(j) Are all valves in working order

(k) Does the fill port drop tube terminate 6 inches from the tank bottom

(10) Level and Overfill Prevention

(a) Has the level indicating device been tested and is in working order

(b) Is the level gauge viewable from the filling point

(c) Does the tank liquid level sensing device operate as required

(d) Are overfill prevention devices in proper working condition

(e) Are high level alarms present and in working order

(d) Are the anti-siphon valves present and operable

(11) Insulated Tanks

(a) Is there any insulation missing

(b) Are there noticeable areas of moisture on the insulation

(c) Is there mold on insulation

(d) Does the insulation have any damage

(e) Is the insulation sufficiently protection from water intrusion

(12) Electrical Equipment

(a) Are tank grounding lines in good condition

(b) Is the electrical wiring for control boxes/lights in good condition

(13) Tank Signage and Marking

(a) Tank is marked with appropriate NFPA sign

(b) Tank is marked with caution no smoking within 50 feet in both English and Korean from all approachable directions

(c) Tank is marked with its content and capacity

(d) Osan Spill Response sign board is present

(14) Other Conditions

(a) Are there other conditions that should be addressed for continued safe operation or that may affect the site SPR or STM Plan

4.1.1.3. The record of inspection will be maintained as long as the tank is in service and will be turned over to the Environmental Office once the storage tank is taken out of service or end of life of contract to be maintained as record.

4.1.1.4. After completion of inspections, the Contractor shall prepare and submit an electronic and hard copy of Tank and Ancillary Equipment Deficiency report. The report shall include the date and time of the inspection, the location of the fuel storage system, the required repairs/replacement identified, and a list of parts needed for the repair. The contractor shall develop a comprehensive report to include each tank that was included for annual inspections and consolidate all tank deficiencies. The report shall also include the following:

(1) Completed Checklist for each tank inspection

(2) Each identified tank deficiency

(3) The specific part, ancillary equipment (e.g. sump gasket, fitting, probe, grommet, etc) that needs repair or replacement

(4) Recommended course of action to fix identified tank deficiency

(5) Cost estimate for replacement or repair

(6) Recommendation to prevent spills if the tank condition is not fixed immediately

(7) Summary of the identified issue and way forward

4.1.2. The Contractor shall prepare and submit a written safety inspection and maintenance schedule to the COR within 10 calendar days prior to performance commencement on a monthly basis. The schedule of safety inspections and maintenance shall identify types of safety inspection and preventive maintenance. Check items and anticipate minor or major repair based on the conditions of the fuel tank storage system. Upon completion of safety inspection and preventive maintenance, the Contractor shall submit a record of performance. The report must cover all of the services performed, and deficiencies corrected under the routine preventive maintenance. Must include a recommendation of engineering trouble-shooting for the Government’s decision-making purposes. Repair and replacement requirements are considered out of routine maintenance scope and will be accomplished under Service Call Orders in paragraph 4.2.

4.2. Service Call Orders: Service call order shall include troubleshooting, adjustment, testing, repair, replacement of parts, and other work to restore the fuel storage system to a safe and operable condition (ex: Stop leak, bleed air in the pipe, repair/replace solenoid valve and fuel pump motor of day tank, and any other issue related to life, health, safety, and environment). The contractor shall provide a Hotline as point of contact to be utilized solely for 24-hrs service calls, Monday thru Sunday to include Holidays. The Government will notify the contractor on service call order. Upon receipt of service calls, the contractor shall respond each service call within specified time line. Any repair and replacement identified during service call orders will be completed under this service call requirement. The contractor shall notify the COR a minimum of 3 days advance for any work which will cause a disruption of service to a facility. All repairs and replacement work shall be completed under the terms and conditions within the specified performance period.

4.2.1. Routine Service Call: The contractor shall respond routine service calls outside of monthly inspection and PM within 30-mins during normal duty hours. It shall be under total 8 labor.

4.2.2. Urgent/Emergency Service Call: The contractor shall respond to urgent/emergency service calls after duty hours within 1-hour response time. It shall be under total 8 labor hours.

4.2.3. Part and Materials for Service Call: If the contractor needs parts and materials to complete service calls, it will fall under Repair/Replacement Works, Paragraph 4.3.

4.2.4. Service Call Report: For service calls, the contractor shall submit a report of repair service to the COR within two (2) calendar days once the fuel storage system is restored to an operable condition. The report shall specify the types of work performed, the time consumed, and a lists of parts, if any are used, during the service calls.

4.2.5. The Contract shall be paid when service calls are completed. If the contractor fails to repair the storage tank, pipe and components within the specified timeline, the Contractor shall present all pertinent data to the COR for determination on types of repair requirement. If the COR concurs with the Contractor’s rationale for repair and replacement, the proposed requirement shall be executed under Repair/Replacement work.

4.2.6. In the event that the contractor anticipates failure to respond on time, the contractor shall immediately notify the COR, providing all pertinent details.

4.3. Repair/Replacement Works: Services that are not identified on the firm fixed priced CLINs, generally, any repair/replacement works include repair and maintenance services that require labor and materials are considered as Repair/Replacement Works. This type of work, a Task Order will be required and issued by the KO.

4.3.1. The contractor shall submit a quote within 7 calendar days to the COR. The contractor shall provide three (3) quotes if total cost is over KRW 3,000,000. Quote shall not exceed total amount of Repair/Replacement Work CLIN. The request shall include detailed labor hours, labor cost, manufacturer, model of the defective component being replaced and the estimated cost of the new item, a copy of published price in the information on Commodity Price (ICP) book or commercial market price list or other verification document. The contractor shall complete repair service within 15 days of initial call.

4.3.2. All parts and materials used shall meet manufacturers and or industry standards. Contractor shall be responsible for keeping records of all material warranties and for providing the Government credit for the material that requires replacement while covered under the terms of the warranty. All repair and replacement work shall have the industry standard warranty period after the Final Inspection

4.3.3. The COR is responsible to perform technical review of contractor’s proposal and recommend to Contracting Officer to request a Task Order.

4.3.4. The Contractor shall prepare and submit to the Government a detailed written report within two (2) calendar days after the repair/replacement work. The report shall include the date and time of the service call, the location of the fuel tank, the repair/replacement performed, and the name of the technician performing the repair/replacement.

4.3.5. The Contractor shall coordinate all digging and trenching with 51st Civil Engineer Squadron prior to starting work. A welding permit shall be obtained from the base fire department prior to beginning any soldering, brazing, or welding

4.4. Fire Prevention and Protection: The Contractor shall comply with the requirements set forth in 51st FWI 32-2001, Fire Prevention and Protection. A copy of this regulation may be obtained from the COR. Base fire prevention personnel may make periodic routine inspections for regulation compliance.

5. APPLICABLE PUBLICATIONS: Osan Storage Tank Management Plan (2021)

6. ATTACHMENT/TECHNICAL EXHIBIT LISTS:

6.1. Attachment 1: Fuel Tank Monthly & Annual Inspection Checklist

6.2. Attachment 2: Estimated Fuel Tank Inventory Apr 2021

6.3. TECHNICAL EXHIBIT 1:

Estimated Workload Data:

6.3.1. The estimated number of tanks on the base is 371. Active project installing natural gas line will decrease the number of fuel tanks annually therefore updates on the contract are necessary to line up with cost. The location, tank grade, contents and other pertinent information are located in the Osan Storage Tank Management Plan (2021) reference guide in Attachment 1.

6.3.2. Featured Workload: Emergency/Urgent/Routine calls will consist of leak detection, defective sensors and display panel circuit board, refurbishment of tank integrity, identity markings and label remarking’s, Leaks and etc.

6.4. TECHNICAL EXHIBIT 2:

Performance Requirements Summary (PRS):

Random Sampling Re-perform within 1 day

100% Inspection Re-perform within 2 hour

4.3 Not more than 5% of all tanks will have un-servable defects

Random Sampling Re-perform within 1 day

Random Samping Re-perform within 1 day

6.5. TECHNICAL EXHIBIT 3:

Contract Data Requirement List (CDRL) (Deliverable items)

Repairs and Replacement Report

Safety Plan PWS, Para 1.6.9.6.

7.1.

7. General Information

7.1. Quality Control: As part of technical evaluation, the contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work complies with the requirement of the contract. Within ten (10) Workdays after contract award copy of comprehensive written QCP shall be submitted to COR and within 5 working days when changes are made thereafter.

7.2. The contractor shall keep records of inspections and make the records available to the Government throughout the period of performance for the contract and for the period after contract completion until the final settlement of any claims under this contract. The contractor shall collect data, perform self-evaluation, and document performance against standards associated with each specific requirement. The contractor shall measure performance by assessing the required workload quantity in terms of quality and timeliness.

7.3. The contractor shall address all tasks in the PRS table based on the example below.

STANDARD

What level of performance is required to meet the Performance Objective or Task?

AQL or Performance Threshold

WHAT/DATA

SOURCE

What is the Contractor going to inspect?

CALCULATION

How will The Contractor determine if the AQL and Standard are being achieved?

This Information comes from the PRS.

comes from the

PRS.

Contractor shall submit Contractor shall submit.

7.4. The contractor’s QCP shall contain the following items:

7.4.1. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequently of inspections, and the title and organizational placement of the inspector(s).

7.4.2. A description of the methods used for identifying and preventing defects in the quality of service performed.

7.4.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

7.4.4. The contractor shall keep all records of inspections and make them available to the Government throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

7.5. Security Requirements: The contractor and its employees entering Osan AB shall abide by all security requirements imposed by the local installation commander at all times and shall be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering Osan AB in accordance with the installation’s security regulations and procedures. Due to a nature of working on military installation, the contractor is required to observe Physical Security while engaged in this contract operation. The contractor shall not photograph the vehicles, equipment, materials, and facilities without an explicit written approval by the COR.

7.5.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

7.5.2. Escort Privileges. The contractor manager shall be authorized escort privileges only for employees working on this Contract. It is the contractor’s responsibility to ensure that the escorting official has full control of all individuals at all times.

7.5.3. Military Restricted Area. In the event that service to be performed entails continuing access to restricted area, all contractor personnel requiring access shall be required to have a background investigation. The contractor shall submit to the COR a list of its employees that will require a background investigation. The using organization will be responsible for providing escorts to the contractor in the event that the contractor is required to access to military restricted area.

7.5.4. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR SERVICES DURING CRISIS. In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continues performance as necessary in support of Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that will be directed by KO.

7.5.5. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

7.6. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

7.7. Contracting Officer Representative (COR): The (COR) will be identified by a separate COR appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform functions reflected on COR appointment letter from KO.

8. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

9. Environmental Controls: Part II.

9.1. Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

9.2. Notification of Environmental Spills: If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to COR and Fire department. The liability for the spill or release of such substances rests solely with the contractor and its agent.

9.3. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

9.4. Risk Management Process: The safety plan shall include detailed job related hazards and control measures and an Active Hazard Analysis (AHA) for each work activity.