PWS - Call Order 3 Independent Cost Estimates 2022_Final.docx

Attachment 1

FA5000‐XX-X-XXXX

O&S Legacy Cost Model Support and Independent Cost Estimates Blanket Purchase Agreement (BPA)

CALL ORDER #3

PERFORMANCE WORK STATEMENT

FOR

CALL ORDER #3- O&S Independent Cost Estimates Year 2

AT

AIR FORCE COST ANALYSIS AGENCY (AFCAA)

JOINT BASE ANDREWS, MARYLAND

11 APRIL 2022

1.0 DESCRIPTION OF SERVICES

1.1 General. This Call Order #3 will provide independent Operations and Support (O&S) cost estimates.

1.1.1 Scope. The main task under this Call Order contract will independent O&S cost estimates under government oversight.

2.0 Task Descriptions

The contractor shall provide legacy model and estimating support for sustainment reviews, provide the plans and non-disclosure agreements necessary to perform the tasks, as described below.

2.1 Task 1 - Non-Disclosure Agreements (NDAs): Access to and evaluation of data sources may require contractor personnel to develop and sign NDAs with the source organizations. During the period of performance for all tasks, the contractor will sign an NDA with the Government and private organizations as required by the Contracting Office Representative (COR). The contractor will ensure they complete NDAs before data collection begins. The contractor shall provide signed NDA forms for all contractors and subcontractors working on this contract to the COR.

2.2 Task 2 - Independent Cost Estimates for Sustainment Reviews: The 2021 National Defense Authorization Act (NDAA) legislation resulted in a requirement for independent cost estimates on legacy programs every five years as part of Sustainment Reviews. The government requests the contractor to provide one analyst per four assigned independent cost estimates per year, up to three analysts in this call order, starting with at least two senior analysts. This is separate from Task 2.2 in the Blanket Purchase Agreement (BPA) Performance Work Statement (PWS) and represents a much more structured and extensive process for independent cost estimates, consistent with Department of Defense and Air Force regulations. The expanded support will allow AFCAA support up to 12 independent cost estimates in this call order. AFCAA leadership, OSD CAPE, and Air Force organizations will review the independent cost estimates, prior to the Air Force submitting them to the U.S. Congress in compliance with federal law. Thus, the estimate will be more rigorous and external interactions, reviews, documentation, and post product support of the independent cost estimates more extensive than the legacy model described in task 2.2.

2.2.1 Subtask - Independent Cost Estimate Data Collection, Analysis, Results, Documentation, and Post Product Support: The contractor will develop an independent cost estimate on assigned programs, using the legacy cost model from BPA Performance Work Statement (PWS) task 2.2, a previously existing cost model, or building a new model. Cost estimation tasks include data collection, review of Cost Analysis Requirements Document and identifying missing needed model input information, development of cost estimates and models, active reconciliation of estimates with program office and CAPE estimates as needed, generation of results, answering questions, and preparation and participation of out-briefs and documentation using AFCAA/FMCY directed formats.

Required deliverables include assigned independent cost estimates, complete with documentation and briefings prior to and for the Cost Review Board, and post-product support and drills as required. The contractor will deliver documentation to the government in form of a documented Excel cost model, PowerPoint briefing summarizing estimate using the AFCAA/FMCY division template, and word documentation as necessary to document and complete the task. The contractor shall support necessary product reviews prior to the Cost Review Board on schedule determined by the government, and share all draft models and documentation upon government request.

On rare occasions, the uniqueness of the program may require the contractor to develop an independent cost estimate with new methodologies and a new model. The contractor shall document any new data to include the data source by database/location, person name/email, document name/point of contact. In addition, some programs heavily utilize contractor logistics support for maintenance, often requiring analysis of contractor cost data reports and/or collecting additional data collection from that contractor or its program office. The contractor shall identify any non-disclosure agreements required to facilitate access to contractor data at the very outset of the task and work per Task #1. The contractor will complete any non-disclosure agreement promptly to ensure timely completion of the data collection to support the government schedule for the estimate.

The contractor shall use Microsoft Excel for the model, and use Microsoft Office and PowerPoint and/or Tableau as necessary for documentation and charts.

The contractor shall respond to questions with information from analysis developed in support of task 2.3.1 via NIPR/SIPR e-mail, MS Excel, or MS Word and attend meetings as required as subject matter experts.

The contractor shall provide regular status update on the independent cost estimate to the government lead, and shall providing any working product (models, documentation, briefings) to the government upon request for review within one business day.

While most work will be local to the Washington, DC area or can be performed remotely, the contractor may be asked to travel to support data collection efforts, brief estimates, or perform classified work. The government anticipates 6-8 person trips per year for this purpose, average 3 days in length, including travel time.

2.3 Task 3 - Meetings: At the kickoff meeting, the government and contractor will make a plan for three types of status meetings.

2.3.1 Subtask- Weekly Status: The is a weekly status meeting to provide status and review of products for the government task lead, branch chief, and/or technical adviser and to receive guidance on changes and priorities

2.3.2 Subtask- Quarterly Review: The second is to inform the O&S Division Director and the AFCAA Technical Director of progress against schedule no less than four times throughout the contract annual Period of Performance. The government and the contractor will agree on frequency and content, and can adjust this plan by mutual agreement.

2.3.3 Subtask- Presentation of Results: During the period of performance, the contractor will support presentation of results to the SAF/FMC leadership and to a SAF/FMC chaired Cost Review Board with attendees from outside SAF/FMC. The contractor will adjust the estimate per the action items from these briefings.

3.0 DELIVERABLES

Refer to Para 3 of Core BPA PWS

3.1 Task Deliverables. Reference Table 2 of Core BPA PWS

4.0 CALL ORDER #2 - Key Positions: The cost estimating professionals who will perform the tasks identified in this PWS for Call Order 1 require specific knowledge, skills, abilities (KSAs) and experience in accordance with AFI 65-508 for reasonable and complete technical and cost analysis. Refer to Core BPA for specific labor category qualification requirements.

Labor Categories and estimated number of labor hours, such as:

4.1 Program Manager: approximately 1040 hours

4.2 Senior cost estimator/analyst: approximately 4620 hours

4.3 Journeyman cost estimator/analyst: 2080 hours

The contractor should bid the combination of labor categories and hours they feel efficiently and effectively perform the task.

5.0 Period of Performance: 12 months from Call Order award date.

6.0 GENERAL INFORMATION

Reference paragraph 6.0 of Core PWS