Attachment 1 PWS AFCAA Legacy Cost Estimates 03Jun22.pdf

FA7014‐22-Q-0033

PERFORMANCE WORK STATEMENT

FOR

O&S Legacy Cost Model Support and Independent Cost Estimates

AT

AIR FORCE COST ANALYSIS AGENCY (AFCAA)

JOINT BASE ANDREWS, MARYLAND

16 AUGUST 2021

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General

1.2 Background

SECTION II

2.0 Task Descriptions

2.1 Task 1

2.2 Task 2

2.3 Task 3…

2.4 Task 4…

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES & Contractor Personnel

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY OR SERVICES

5.1. Government Furnished Property or Services

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns

6.2 Kickoff Meeting

6.3 Transition-Out Plan

6.4 Quality Control

6.5 Emergency Operations/Mission Essential Personnel

6.5 Contractor Manpower Reporting Application (CMRA)

6.6 Subcontractor Input in CMRA

6.7 Security Instructions

6.9 Listing of Employees

6.10 Miscellaneous Paragraphs

SECTION VII

APPENDIX 1

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This contract will provide legacy weapon system Operation & Support (O&S) model support and cost estimates. Legacy in this context refers to programs at or beyond Initial Operating Capability plus five years. Federal law requires these legacy programs to have legacy O&S cost estimates for the life of the program, updated annually. Federal law further mandates sustainment reviews for these programs every five years, requiring independent cost estimates in support of those reviews. The annual legacy O&S cost estimates will serve as a starting point for other more detailed cost analyses such as independent cost estimates, trade studies, divestiture analysis, force structure analyses and comparisons to follow-on or new weapon systems etc. The model support effort will also incorporate new (non-legacy) cost estimates performed by other analysts into a single output file that will provide a long-term picture of Air Force sustainment resources requirements.

The cost estimates will use AFCAA best practices to ensure the Air Force produces high quality, consistent cost estimates for decision support. The Air Force will brief the independent cost estimates to the Office of Secretary of Defense Cost Analysis and Program Evaluation (OSD CAPE). The Air Force will then provide the estimates to Congress. Federal law provides for General Accounting Office (GAO) review of the estimates.

1.1.1 Scope. The two main tasks under this contract are to 1) provide support to the legacy cost model and estimates, and 2) develop independent cost estimates under government oversight.

Because the government cannot predict several years in advance the number of independent cost estimates requiring contractor support each year, the government is using a blanket purchase agreement (BPA) approach. The government may exercise the BPA for one or both of the major tasks (2.2 and 2.3) each year. The government may utilize Task 2.3 to support up to 20 independent cost estimates, but may ask for less than that based on the expected number of required independent cost estimates for that year.

The government will provide a model template and standard input data to develop estimates for annual O&S legacy estimates and to serve as a starting point for independent cost estimates. The legacy model template will include initial cost estimating methodologies that the contractor may modify for a specific program in consultation with the government.

1.2 Background. The 2021 National Defense Authorization Act (NDAA) legislation resulted in a requirement for independent cost estimates on legacy programs every five years as part of Sustainment Reviews. If the government exercises a blanket purchase agreement for task 2.3 for the period of performance, the government requests the contractor to provide one analyst per four assigned independent cost estimates per year, up to five analysts in total per year, starting with at least one senior analyst. This is separate from Task 2.2 and represents a much more structured and extensive process for independent cost estimates, consistent with Department of Defense and Air Force regulations. The expanded support will allow AFCAA support up to 20 independent cost estimates a year. AFCAA leadership, OSD CAPE, and Air Force organizations will review the independent cost estimates, prior to the Air Force submitting them to the U.S.

Congress in compliance with federal law. Thus, the estimate will be more rigorous and external interactions, reviews, documentation, and post product support of the independent cost estimates more extensive than the legacy model described in task 2.2.

SECTION II

2.0 Task Descriptions

The contractor shall provide legacy model and estimating support, independent cost estimates for sustainment reviews, provide the plans and non-disclosure agreements necessary to perform the tasks, as described below.

2.1 Task 1 - Non-Disclosure Agreements (NDAs): Access to and evaluation of data sources may require contractor personnel to develop and sign NDAs with the source organizations.

During the period of performance for all tasks, the contractor will sign an NDA with the Government and private organizations as required by the Contracting Office Representative (COR). The contractor will ensure they complete NDAs before data collection begins. The contractor shall provide signed NDA forms for all contractors and subcontractors working on this contract to the COR.

2.2 Task 2 - Legacy Cost Estimates: The contractor shall operate the legacy cost model to generate 70-90 legacy cost estimates per year. The government will provide the model template, model instruction, estimate documentation outline, and inputs to the contractor. The contractor will develop the estimates within the template using provided guide and inputs. The contractor is responsible for recommending improvements to the model and documentation.

2.2.1 Subtask – Legacy Cost Estimate Data Collection, Analysis, Results, Documentation, and Post Product Support: The contractor will review and integrate the data provided by the government to populate the Legacy Excel model template. Though not anticipated, if necessary the contractor will collect any additional information needed with the assistance of the government. The contractor shall document any new data to include the data source by database/location, person name/email, document name/point of contact, if this is not already in the template.

The contractor will normalize and adjust the data as needed and project forward using AFCAA’s best practices with the provided data and model template the legacy programs. The model template will provide an initial set of cost estimating methodologies for the contractor to use.

The contractor will ensure the Microsoft Excel-based model template has appropriate documentation of methods, data, and modeling, and shall add to or amend these as necessary with government concurrence. The contractor shall generate results as required by the template and legacy model concept of operations, including both unclassified and classified model outputs.

The contractor will use the legacy model template and legacy model instructions received from the government to develop the estimates. The contractor will work with the government lead to recommend and make improvements to the structure and methodologies underlying the legacy model, along with associated documentation. The contractor will assist the government documenting resulting changes to the MS Excel model template within the legacy model instructions in MS Word. The estimate documentation explains for each cost element where the data came from, the normalization of the data, and the methods used to develop and phase the cost estimate for each element. It also includes assumptions and why the analyst made choices on data and methodology used, in particular any unique choices specific to a multidimensional scaling (MDS). Another analyst should be able to duplicate the estimate results using the documentation to include full development from the rawest set of data used. Each estimate shall have separate documentation.

AFCAA/FMCY and other organizations will request estimating documentation and questions in support of various analyses. Given the large number of legacy estimates expected from this process annually, AFCAA/FMCY requires support to manage the legacy models and generate the requested information. The contractor shall respond to questions with information from analysis developed in support of task 2.2 via NIPR/SIPR e-mail, MS Excel, or MS Word and attend meetings as required as subject matter experts. The contractor shall provide any draft models, documentation, and briefs to the government for review upon request within one business day.

2.3 Task 3 - Independent Cost Estimates for Sustainment Reviews: The 2021 National Defense Authorization Act (NDAA) legislation resulted in a requirement for independent cost estimates on legacy programs every five years as part of Sustainment Reviews. The government requests the contractor to provide one analyst per four assigned independent cost estimates per year, up to five analysts in total per year, starting with at least one senior analyst. This is separate from Task 2.2 and represents a much more structured and extensive process for independent cost estimates, consistent with Department of Defense and Air Force regulations. The expanded support will allow AFCAA support up to 20 independent cost estimates a year. AFCAA leadership, OSD CAPE, and Air Force organizations will review the independent cost estimates, prior to the Air Force submitting them to the U.S. Congress in compliance with federal law.

Thus, the estimate will be more rigorous and external interactions, reviews, documentation, and post product support of the independent cost estimates more extensive than the legacy model described in task 2.2.

2.3.1 Subtask – Independent Cost Estimate Data Collection, Analysis, Results, Documentation, and Post Product Support: The contractor will develop an independent cost estimate on assigned programs, using the legacy cost model from task 2.2 or a previously existing cost model as a starting point. Cost estimation tasks include data collection, review of Cost Analysis Requirements Document and identifying missing needed model input information, development of cost estimates and models, active reconciliation of estimates with program office and CAPE estimates as needed, generation of results, answering questions, and preparation and participation of out-briefs and documentation using AFCAA/FMCY directed formats.

Required deliverables include assigned independent cost estimates, complete with documentation and briefings prior to and for the Cost Review Board, and post-product support and drills as required. The contractor will deliver documentation to the government in form of a documented Excel cost model, Powerpoint briefing summarizing estimate using the AFCAA/FMCY division template, and word documentation as necessary to document and complete the task. The contractor shall support necessary product reviews prior to the Cost Review Board on schedule determined by the government, and share all draft models and documentation upon government request.

On rare occasions, the uniqueness of the program may require the contractor to develop an independent cost estimate with new methodologies and a new model. The contractor shall document any new data to include the data source by database/location, person name/email, document name/point of contact. In addition, some programs heavily utilize contractor logistics support for maintenance, often requiring analysis of contractor cost data reports and/or collecting additional data collection from that contractor or its program office.

The contractor shall use Microsoft Excel for the model, and use Microsoft Office and Powerpoint and/or Tableau as necessary for documentation and charts.

The contractor shall respond to questions with information from analysis developed in support of task 2.3.1 via NIPR/SIPR e-mail, MS Excel, or MS Word and attend meetings as required as subject matter experts.

The contractor shall provide regular status update on the independent cost estimate to the government lead, and shall providing any working product (models, documentation, briefings) to the government upon request for review within one business day.

2.4 Task 4 - Meetings: At the kickoff meeting, the government and contractor will make a plan for three types of status meetings.

2.4.1 Subtask- Weekly Status: The is a weekly status meeting to provide status and review of products for the government task lead, branch chief, and/or technical adviser and to receive guidance on changes and priorities

2.4.2 Subtask- Quarterly Review: The second is to inform the O&S Division Director and the AFCAA Technical Director of progress against schedule no less than four times throughout the contract annual Period of Performance. The government and the contractor will agree on frequency and content, and can adjust this plan by mutual agreement.

2.4.3 Subtask- Presentation of Results: During the period of performance, the contractor will support presentation of results to the SAF/FMC leadership and to a SAF/FMC chaired Cost Review Board with attendees from outside SAF/FMC. The contractor will adjust the estimate per the action items from these briefings.

SECTION III

3.0 SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Table 1 Performance Objective

PWS

Para.

Performance Threshold

Method of Surveillance Remedy

SS – 1

Provide qualified people at start of Task Order

4.4 Performance is acceptable

when

a) qualified personnel are on the job at contract Start unless previously negotiated by the CO and

b) the mission is not impacted due to position vacancies or personnel qualifications

100% Surveillance

Performance of this objective will be annotated in the Contractor Performance Assessment Reporting System (CPARS) Rating.

SS – 2

Maintains a stable workforce (Highly Specialized O&S Cost Analysis Expertise)

6.10 Less than 5% Lapse Rate

across all contracted positions.

Periodic Surveillance

Performance of this objective will be annotated in the Contractor Performance Assessment Reporting System (CPARS) Rating.

SS – 3

Replacement and/or substitute personnel

6.10 Performance is acceptable

when

a) vacancies are filled with qualified personnel within 5 days of resignation notification by incumbent personnel to the Contractor or immediately after departure of incumbent personnel or whichever is earlier unless negotiated by the CO and

b) the mission is not impacted due to position vacancies or personnel qualifications

Periodic Surveillance

Performance of this objective will be annotated in the Contractor Performance Assessment Reporting System (CPARS) Rating.

SS – 4

Develop and submit all required deliverables

4.0 Performance is acceptable

when

a) 100% of all deliverable requirements are met and received on time.

b) Accurate information for mission critical tasks as defined each task section.

100% Surveillance

Re-performance, CPARS, which will be under the direction of the COR.

SECTION IV

4.0 DELIVERABLES

The Contractor shall provide task order deliverable(s) in a format mutually agreed upon by the Government and the Contractor.

4.1 Monthly Program Management Report. Monthly Status Report, NLT, the 10th calendar day of the following month. The contractor shall prepare a management-focused monthly status report that includes an executive summary of the work effort accomplished in the prior month, the work effort planned for the next two months and any issues requiring the attention of the COR. As a minimum, the report shall include:

• All open tasks

• All tasks closed since the last status report

• A schedule of planned resources to complete all new tasks opened in the previous month

• All completed and anticipated travel

• Monthly expenditure log

4.2 Overall Contract Plan. Report describing the contractor's approach to tasks 2.1 - 2.4. The contractor shall develop or update and submit, for government review and approval, NLT 10 days after contract, BPA, or option award, a management plan/report describing the approach to satisfy all requirements described in the subtasks identified in paragraphs 2.1 - 2.4. This contract plan can be updated following task plan kickoff meetings as described in section 6.2 to reflect planned work for that period of performance. The report should include, as a minimum, a detailed description and timeline for completing each subtasks to include any risks associated with completing the tasks.

4.3 Task Deliverables. Table 2 below summarizes deliverables from the various tasks.

Table 2

DELIVERABLE PWS

PARA

DUE DATE DELIVERY

Task 1 – NDA 2.1 Signed AFCAA NDA due NLT 30 days after contract award and any subsequent NDAs within 30 days of identified requirement

By email to the COR and Government Technical Lead in Microsoft Word format

Task 2 – Legacy Cost Model Task Plan

2.2 & 6.2

Within 7 days of the kickoff meeting each year of period of performance

To the Government Technical Lead in via NIPR/SIPR e-mail, MS Excel, or MS Word format

Task 2 - Legacy Weapon System O&S Cost Model Support

2.2.1 Draft models and

documentation due 60 days before end of period of performance, final models and documentation due 15 days before end of period of performance.

The government may require model results and documentation during period of performance as often as needed to answer questions and meet deadlines.

To the Government Technical Lead in via NIPR/SIPR e-mail, MS Excel, or MS Word format

Task 3 – Sustainment Review Independent Cost Estimates Task Plan

2.3 & 6.2

Within 7 days of the kickoff meeting each year of period of performance

To the Government Technical Lead in via NIPR/SIPR e-mail, MS Excel, or MS Word format

Task 3 - Sustainment Review Independent Cost Estimates and Post-Product Support

2.3.1 Complete, documented

Excel cost model, PowerPoint briefing, and Word documentation for each estimate as described in PWS paragraph 2.3.1

To the Government Technical Lead in via NIPR/SIPR e-mail, MS Excel, or MS Word format

Task 4 – Meetings 2.4 Weekly meetings will be held with government technical lead at mutually agreed day and time

Quarterly meetings will be held quarterly at a mutually agreed day and time

Annual cost review board briefing will be held each April, though can be changed based on mutual agreement as circumstances warrant

By email to the COR and Government Lead in Microsoft Word format

Monthly Program Management Status Report

4.1 10th business day of each month

By email to the COR and Government Technical Lead in Microsoft Word format

Kickoff Meeting Agenda

6.2 NLT 5 days after contract

award

By email to the COR and Government Technical Lead in Microsoft Word format

Transition-Out Plan 6.4 NLT 90 days prior to contract expiration

By email to the COR and Government Technical Lead in Microsoft Word format

Quality Control Plan 6.5 Submitted at Kickoff Meeting and annual revisions submitted 15 days after OY award.

By email to the COR in Microsoft Word format

Trip Reports 6.9.5 5 Days after completion of

TDY

By email to the COR in MS Word IAW AFH 33- 337 (T&Q)

Employee List 6.10 Upon Request By email to COR in MS Excel

4.4 Contractor Positions: The cost estimating professionals who will perform the tasks identified in paragraphs 2.1 – 2.4 require specific knowledge and experience in accordance with AFI 65- 508 for reasonable and complete technical and cost analysis. While the government lead will provide necessary standards, templates, guidance, and feedback to the contractor, the government lead does not have the bandwidth to train contractor cost estimators on basic O&S cost estimation techniques. Therefore, the contractor will maintain sufficient ratio of experienced cost estimators to junior cost estimators to ensure effective training, guidance, and oversight with minimal intervention by the government. The knowledge, skills, and abilities of the positions within this requirement are crucial for the overall success of the task order for each level of experience:

4.4.1 Senior cost estimator/analyst: A person who is a recognized O&S cost estimating authority with ACAT I level AF or DOD aircraft program aircraft estimating expertise, providing leadership at the highest technical and programmatic levels for teams to accomplish customer-sponsored projects. Leadership comprises problem definition, identification of avenues of approach, identification of applicable resources and methods, and execution of tasks within the project. Must have 10 or more years of demonstrated progressive cost analysis experience in cost analysis principles and concepts including, but not limited to, major weapon systems procurement and operations and support cost estimating, statistical analysis, cost risk & uncertainty modeling, budget formulation, affordability analyses, cost benefit analysis, and other pertinent analytical experience. Estimator/Analyst must have a current SECRET clearance (reference paragraph 6.8). Must have experience in the following, but not limited to:

Technical knowledge of Air Force System Sustainment both past and current platforms.

This knowledge will consist of an understanding of the multiple options for system product support and the cost elements affected by different product support strategies.

Working knowledge of logistics associated with aircraft systems.

Advanced Microsoft Excel techniques Must have at least 5 years concentrated experience doing O&S cost estimating for AF or

DOD aircraft programs Understand drivers and patterns in O&S cost estimates Must have completed multiple O&S cost estimates without oversight Knowledge of the correct application of inflation and price escalation Most have demonstrated experience using the AFTOC database and be able to pull and understand how to use the data

4.4.2 Journeyman cost estimator/analyst: A journeyman analyst must have 3 or more years of demonstrated progressive cost analysis experience in cost analysis principles and concepts including, but not limited to, major weapon systems procurement and operations and support cost estimating, statistical analysis, cost risk & uncertainty modeling, budget formulation, affordability analyses, cost benefit analysis, and other pertinent analytical experience.

Estimator/Analyst must have a current SECRET clearance (reference paragraph 6.8). Must have experience in the following, but not limited to:

Technical knowledge of aircraft sustainment both past and current platforms. This knowledge will consist of an understanding of the multiple options for system product support and the cost elements affected by different product support strategies. Working knowledge of logistics associated with aircraft systems.

Advanced Microsoft Excel techniques Must have at least 2 years concentrated experience doing cost estimating for AF or DOD programs Understand drivers and patterns in O&S cost estimates Must have completed at least one O&S cost estimate with oversight

Knowledge of the correct application of inflation and price escalation Most have demonstrated experience using the AFTOC database and be able to pull and understand how to use the data without AFCAA assistance

4.4.3 Junior Cost Analysts: Must have bachelor’s degree in mathematics, statistics, engineering, data science, or economics. Must have demonstrated analytical and critical thinking skills.

Estimator/Analyst must have a current SECRET clearance (reference paragraph 6.8). Must have strong Microsoft Office skills, including advanced Microsoft Excel skills.

4.4.4 Program Manager: Personnel in this category must have a minimum of 3 years managing projects of comparable scope to this effort. Must have a minimum of 8 years as a cost estimator or cost estimating experience.

The contractor will not have more than one junior cost analyst total supporting tasks 2.2 and 2.3.

The contractor will employ a junior analyst only if there is a full time senior contractor cost analyst working on the same task. The government analysts will share knowledge, provide guidance on standards and methodology, and feedback on contractor products, but cannot commit to training contractor cost analysts on basic cost estimation given other workload.

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL,

INFORMATION, OR SERVICES

5.1 Access to Proprietary Data: In order to complete the desired task requirements and support these tasks in a timely manner, it is critical that the contractor complete NDA with AFCAA. A blank NDA template is enclosed in Attachment. Any concerns with the NDA approach need to be discussed with the COR in a timely manner to avoid any schedule delays. The contractor shall file NDAs with the COR. If the government exercises task 2.1, the contractor may be required to execute non-disclosure agreement directly with the prime contractors as part of their data collection.

5.2 Contractor Acquired Property. The contractor will not be required to acquire any property.

5.3 Government Provided Equipment/Office: This is an off-site contract and the government will not provide government furnished equipment for this Task Order (TO) beyond SIPR accounts, computer access, and tokens noted below. The government does not authorize the contractor to make direct purchases for any equipment, hardware or software for this contract.

The government will provide SIPR accounts, tokens, and short-term shared SIPR computer access to cleared individuals requiring access.

5.4 Data: The Government has unlimited rights to all data collected and deliverables of this task order to include intellectual property rights. All materials produced shall become the sole property of the government and will be turned in to the COR at the end of contract in manner as described in the deliverable section of the PWS. The contractor shall deliver all data and information, and in particular proprietary data to manufacturers, collected in support of this effort to the government. After delivery to the government, the contractor must destroy all data and information collected in support of this effort prior to the end of the contract.

5.4.1 Dissemination of Information

There shall be no dissemination or publication, except within and between the contractor and AFCAA/FMCY or the program office, of information or tools collected or developed under this contract, or contained in the contractor deliverables furnished pursuant to this contract without prior written approval of the Deputy Assistant Secretary of the Air Force (Cost & Economics) or his/her designee.

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns. N/A

6.1.1. Place of Performance. The government expects the contractor will perform most work off-site; however, the government may require the contractor to work on-site for short periods to accomplish quick turn task requirements or support meetings. Work should be coordinated with the government technical lead for this effort.

6.1.2 Duty Hours. Contractor personnel are expected to conform to customer agency normal operating hours; however the Contractor may be required access to Government facility outside of duty hours based on the customer agency’s needs. Federal Holidays shall be observed in accordance with Office of Personnel Management policy.

6.1.3 Core Duty Hours and Base Shutdown/Inclement Weather. Core duty hours for the Government are 0800 - 1600, Monday through Friday (excluding federal holidays). The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/.

6.2 Kickoff Meeting/Orientation Meeting

6.2.1 The Contractor shall schedule and coordinate a Project kick-off Meeting no later than (NLT) five (5) calendar days after contract award. The meeting will provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The contractor should discuss technical, management, and logistic issues; travel authorization; communication process between Government and Contractor; and reporting procedures. The contractor shall prepare for and participate in the kick off meeting by reviewing and understanding the independent cost estimating process, schedule, and assigned programs, in accordance with paragraph 2.2. The contractor shall walk through schedule, approach, and to discuss knowledge gaps and plan to resolve. General discussion should focus on the plan to complete the project.

The contractor shall also prepare for the kick off meeting by reviewing and understanding the requirement, legacy cost model guide, and legacy cost model, and understanding the independent cost estimating process, in accordance with paragraph 2.3. The contractor shall develop or update and submit, for government review, a task plan describing the approach to satisfy all http://www.opm.gov/status/ requirements described. The report will include, as a minimum, a detailed description of each sub-task, a task activity and milestone schedule with planned and actual start and completion dates, including project deliverables and a management plan (POA&M). The contractor shall be available to brief the plan to AFCAA along with any risk areas associated with completing the planned schedule.

The Contractor shall provide a Kick-Off Meeting Agenda that will include, but not be limited to, the following.

• Introduction of personnel

• Overview of project tasks

• Communication Plan/lines of communication overview (between both Contractor and Government)

• Discussion of draft POA&M

• Travel notification and processes

• Security requirements (Building access, badges, Common Access Cards (CAC))

• Monthly meeting dates

• Reporting Requirements, e.g. Monthly Status Report (MSR)

• POCs

• Roles and Responsibilities

• Any initial deliverables

• Other logistic issues

• Quality Control Plan (QCP)

• Sensitivity and protection of information

• Additional issues of concern (Leave/back-up support)

6.2.2 The Contractor shall provide a draft copy of the agenda NLT 3 days after contract award for review and approval by the COR prior to finalizing. The Government will provide the Contractor with the number of participants for the kick-off meeting and the Contractor shall provide sufficient copies of the presentation for all present.

6.2.3 The Kickoff Meeting location will be held at the Government's or Contractor’s facility or another designated location and the date and time will be mutually agreed upon by both parties.

6.2.4 The contractor shall deliver a final plan for executing the task within 7 days of the kickoff meeting, and can accomplish this by updating or adding details to the contract plan in section 4.5.2.

6.3 Transition-In Plan: N/A

6.4 Transition-Out Plan

6.4.1 The Contractor shall provide a Transition-Out Plan NLT than 45 calendar days prior to expiration of the contract. The plan shall facilitate the accomplishment of a seamless transition from the incumbent to and incoming Contractor (if applicable). In addition, the Contractor will continue to accomplish all tasks as outlined in the contract during this period. The Contractor shall identify how it will coordinate with the incoming Contractor and Government personnel to transfer knowledge regarding the following:

• Project management processes

• Points of contact

• Location of technical and project management documentation

• Status of ongoing technical initiatives

• Transition of contractor personnel

• Schedules and milestones

• Actions required of the Government

• Coordination of IT related programs, issues

6.4.2 The Contractor shall also establish and maintain effective communication with the incoming Contractor and Government personnel for the period of the transition via weekly status meetings.

6.5 Quality Control.

6.5.1. Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

6.5.2. Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The Contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the contract.

6.6 Emergency Operations/Mission Essential Personnel.

6.6.1. Continuation of Essential Contractor Services During Crisis. All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

6.7 Contractor Manpower Reporting Application (CMRA)

6.7.1 The Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor is required to completely fill in all required data fields at: http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor may direct questions to the CMRA help desk.

6.7.2 Subcontractor Input in CMRA: Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into CMRA, but will enter their information into a Bulk Loader spread sheet available from the AF CMRA helpdesk. Subcontractor shall fill in columns A-C then return it to the AF CMRA helpdesk after it's completed and a technician team will enter the information into CMRA.

6.8 Security Instructions

6.8.1 Physical Security. The Contractor shall safeguard all Government property, documents and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment, and materials shall be secured by a Government POC. Contractors are not allowed to secure Government facilities, equipment, and materials.

6.8.2 Clearances. Performance under this PWS shall require a SECRET (S) clearance

6.8.3 Clearance Requirements - DD Form 254. The contractor shall provide and comply with a DD Form 254, Department of Defense Contract Security Classification Specification requirements. Upon execution of award, the Contracting Officer (CO) will sign the DD Form 254 for incorporation into the TO. The customer/requiring activity will provide security classification guidance for contract performance. The Government will oversee handling and storage of classified information and provide appropriate storage capability for all classified material. All classified information shall be returned to the government upon termination of the

TO.

6.8.4 Clearance Requirements for Contractor Employees. Contractor employees must maintain SECRET eligibility throughout the contract performance period. Contractor personnel shall have SECRET clearances prior to commencing work on any TO. The Contractor shall also complete visit requests for each individual performing work on a TO in the Defense Security Service (DSS) Joint Personnel Adjudication System (JPAS) prior to performance start unless otherwise approved in writing by the CO.

6.8.5 Contractor Facility Clearance Requirements. The Contractor shall have a SECRET Facilities Clearance (FCL) at the time of the receipt of proposals. The contractor may be precluded from award if unable to comply with AFI 31-601, Industrial Security Program Management, and obtain access to the Government SCI Facility (SCIF). Contractor employees http://www.sam.gov/ working task 2.2, Legacy Cost Estimates, will require SIPR e-mail accounts, contractors working other tasks will be provisioned SIPR accounts on an as-needed basis.

6.8.6 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

6.8.7 Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires.

6.8.8 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

6.8.9 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on Joint Base Andrews, MD or any other military facility.

6.8.10 Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

6.9 Travel

6.9.1 Local Travel. Local travel to attend meetings or events may be required at no cost to the Government. Travel within the National Capital Region commuting vicinity is considered a cost of doing business and shall not be separately reimbursed.

6.9.2 CONUS Travel: Prior to travel, the Contractor shall coordinate with, and receive approval from, the COR at least 10 business days prior to trip.

6.9.3 OCONUS Travel: N/A.

6.9.4 Further guidance for Contractor travel can be found at

https://www.defensetravel.dod.mil/site/faqctr.cfm.

6.9.5 Trip Reports: Following each trip, the Contractor shall prepare and deliver Trip/After Action Reports to the COR IAW AFH 33-337. The trip report shall be completed in accordance with SAF/AA guidance.

6.10 Employee Accountability & Turnover

6.10.1 Staffing of Contractor Personnel. Contractor shall provide a stable workforce, throughout the duration of the contract, by maintaining a 5% or less employee turnover rate. No positions shall remain vacant for more than 5 working days. The government shall not be billed for https://www.defensetravel.dod.mil/site/faqctr.cfm positions left vacant over 5 working days unless the vacancy is due to government delay and otherwise approved by the CO.

6.10.2 List of Employees. The Contractor shall maintain a current listing of employees assigned under this contract. The list shall include the employee's name, and level of security clearance.

The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the Contracting Officer, Program Manager, and Servicing Security Activity. An updated listing shall be provided upon request.

6.10.3 Contractor professionalism. The contractor shall:

• Present a professional appearance and maintain professional demeanor and conduct at all times.

• Conduct their work assignments IAW project schedules

• Function effectively and efficiently during extended periods of high pressure and stress.

• Function as an integral member of a team of highly trained professionals responsible for the safety and security of USAF personnel and resources.

6.11 Miscellaneous Paragraphs.

6.11.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement).

Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the AFDW FOIA Manager to ensure proper processing and compliance with the Act.

6.11.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.11.3 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

6.11.4 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

6.11.5 Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

6.11.6 Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

6.11.7 Inherently Governmental Functions. The Contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

6.11.8 Ethics. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

6.11.9 Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTION VII

APPENDIX 1

Definitions

1.0 Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). N/A

Performance Threshold. The minimum performance level of a performance objective required by the Government.

ATTACHMENT:

NDA Template

Attachment 1. AFCAA Nondisclosure Agreement

I, (Individual Name), (hereinafter RECIPIENT), an employee of XXXXXX, a Contractor providing support services to the AFCAA and likely to have access to nonpublic information, agree to, and promise the following:

WHEREAS RECIPIENT is engaged in delivering support services to the AFCAA under Contract Number XXXXXXXXXX and

WHEREAS it is the intention of the AFCAA to protect and prevent access to and disclosure of nonpublic information, including but not limited to Cost and Software Data Reporting (CSDR) information, to anyone other than employees of the United States Government and others who have a need to know, unless so authorized by the Contracting Officer’s Representative; and

WHEREAS the AFCAA acknowledges that RECIPIENT will have or require access to such nonpublic information in the course of delivering the contract services; and therefore, WHEREAS RECIPIENT will be given or otherwise have access to nonpublic information while providing such services; and finally, WHEREAS “nonpublic information” includes such information as CSDR information, proprietary information (e.g., information submitted by a contractor marked as proprietary), advanced procurement information (e.g., future requirements, statements of work, and acquisition strategies), source selection information (e.g., bids before made public, source selection plans, and rankings of proposals), trade secrets and other confidential business information (e.g., confidential business information submitted by a contractor), attorney work product, information protected by the Privacy Act (e.g., social security numbers, home addresses and telephone numbers), and other sensitive information that would not be released by the AFCAA under the Freedom of Information Act.

NOW THEREFORE, RECIPIENT agrees to and promises as follows:

RECIPIENT shall not seek access to nonpublic information beyond what is required for the performance of the support services contract;

RECIPIENT will ensure that his or her status as a contractor employee is known when seeking access to and receiving such nonpublic information from Government employees;

As to any nonpublic information to which RECIPIENT has or is given access, RECIPIENT shall not use or disclose such information for any purposes other than providing the contract support services, and will not use or disclose the information for any personal or other commercial purpose; and

If RECIPIENT becomes aware of any improper release or disclosure of such nonpublic information, RECIPIENT will advise the Contracting Officer’s Representative in writing as soon as possible.

The RECIPIENT agrees to return any nonpublic information given to him or her pursuant to this agreement, including any transcriptions by RECIPIENT of nonpublic information to which RECIPIENT was given access, if not already destroyed, upon RECIPIENT leaving the contract.

RECIPIENT understands that any unauthorized use, release, or disclosure of nonpublic information in violation of this Agreement will subject the RECIPIENT to administrative, civil, or criminal remedies, as may be authorized by law.

SIGNATURE AND DATE: ________________________________________

PRINTED NAME: _______________________________________________

TITLE: ________________________________________________________

EMPLOYER: ___________________________________________________