PWS-Annual Inspection Testing and Certification for Vehicle Lifts Cranes Riggings Devices and Repair Service.pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIF

STATEMENT OF WORK (SOW)

Annual Inspection, Testing and Certification for Vehicle Lifts, Cranes, Riggings Devices and Repair Service

10 March 2026

1. SCOPE STATEMENT

1.1 The contractor shall provide all labor, materials, equipment, travel, documentation, and supervision necessary to perform comprehensive annual inspections, functional testing, certification, tagging, and reporting for vehicle lifts, hoists, cranes, and rigging devices located at Defense Supply Center Richmond, Richmond Virginia in accordance with the Performance Work Statement.

1.2 Services shall include scheduled inspection of all equipment identified in Appendix 1- Equipment List of the PWS.

1.3 All work shall comply with all applicable OSHA, ASME, ANSI/ALI ALOIM, ANSI/ALI ALCTV regulations. The intent of this requirement is to maintain all lifting equipment in a safe, compliant, and fully operational condition.

1.4 The contractor shall conduct annual inspections and load tests for all cranes and hoists identified in this Performance Work Statement (PWS). Upon completion of all maintenance activities, inspections, and load tests, the contractor shall provide Inspection Reports and Certificates to the COR within 5 days.

1.5 Provide load testing services for lifting equipment when required by applicable regulations, manufacturer guidance, inspection findings, or when directed by the COR. Load testing shall include all labor, materials, test weights or equipment, documentation, and reporting necessary to perform the test and provide certification.

1.6 The contractor shall perform all repairs deemed necessary to ensure the equipment identified in Appendix 1 is fully operational.

1.7 If any single repair is anticipated to exceed a cost of $500, the vendor shall, prior to commencing of any such work, submit to the COR a detailed, itemized quotation specifying the nature of the repairs, the parts and labor required, and the total estimated cost.

1.8 Work must be scheduled and coordinated with the COR to minimize operational disruption.

2 PROJECT OBJECTIVE

2.1 The objective of this contract is to ensure that all cranes, hoists, automotive lifts, and rigging equipment identified in this Performance Work Statement (PWS) are maintained in a safe, compliant, and fully mission-capable condition at all times. In accordance with the principles of FAR Part 37, Service Contracting, the Contractor shall achieve this objective through the timely execution of inspections, testing, preventive maintenance, and corrective repairs.

3 BACKGROUND

3.1 This requirement supports the continued serviceability, safety, and mission-essential operation of all cranes, hoists, and vehicle lifts located at the Defense Supply Center Richmond (DSCR). The equipment identified under this contract is integral to material handling, logistics operations, and depot-level support functions, and must remain fully compliant with all applicable Federal, Department of Defense, and industry safety standards.

4 SPECIFIC REQUIREMENTS

4.1 ANNUAL INSPECTIONS AND OPERATIONAL TESTING

4.1.1 The Contractor shall perform complete “periodic” inspections and operational testing annually at 12-month intervals on all cranes, hoists, automotive lifts and lifting devises listed on Appendix 1.

4.1.2 The Contractor shall perform annual inspections and operational testing no later than the last day of the respective month the previous annual crane and hoist inspection and operational testing services were completed.

4.1.3 If at any time during the Contractor’s inspection finds evidence of damage or wear that constitutes a potential hazard or safety concern; further inspection to determine cause or to repair the system may be required, promptly notify the COR with an estimate (quote) for repairs.

4.1.4 Upon completion, the contractor will provide an inspection report meeting OSHA

1926.550, 1910.179, and ANSI B30.5, B30.2, B30.10 or A92.2 requirements and a Certificate of Inspection Placard, Sticker, or Tag will be affixed to the unit by the contractor. Labels will be affixed on crane and disconnect for easy visibility.

4.2 LOAD TESTING CERTIFICATION.

4.2.1 The Contractor shall perform load testing services annually at 12-month intervals on all crane and hoists listed on “Appendix 1” no later than the last day of the respective month the previous load testing services were completed.

4.2.2 The Contractor shall use certified test weights and shall also be responsible for providing the test weights for all load tests.

4.2.3 The Contractor shall provide an annual written load testing certification report to the

COR on each crane and hoist listed on “Appendix 1”.

4.2.4 In the event of unscheduled repairs requiring an additional load test certification

(not including annual testing and certification) the contractor must obtain consent from the COR before incurring any additional costs to load test the crane(s) in order for it to be recertified. Load test certificates shall be provided to the COR within 5 business days.

4.3 SERVICE CALLS/UNSCHEDULED MAINTENANCE

4.3.1 The COR will notify the contractor of repairs to be made by a service call.

4.3.2 The contractor shall respond to the Government’s request for repairs within 24 hours of notification, survey the condition of the equipment, and provide the COR with a written repair estimate within two (2) business days.

4.3.3 All repair work shall be in accordance with normal commercial practices using parts specified by the Cranes and Hoists manufacturer or items of equal or better quality.

4.3.4 The contractor must notify the COR of all projected downtime and estimated time for repair.

4.4 AUTOMOTIVE CERTIFICATION, TESTING AND INSPECTION

4.4.1 Identify worn, damaged, or non-compliant components and provide recommendations for corrective action.

4.4.2 Conduct a full operational inspection of each automotive lift.

4.4.3 Perform load testing as required to verify safe lifting capacity

4.4.4 Identify worn, damaged, or non-compliant components and provide recommendations for corrective action.

4.4.5 Apply certification labels and provide documentation for each lift that passes inspection.

4.4.6 Deliver a detailed inspection report outlining findings, deficiencies, and required repairs.

5 CONTRACTOR QUALIFICATIONS

5.1 The Contractor shall ensure that all personnel performing work under this contract possess the necessary qualifications, certifications, training, and experience to safely and effectively inspect, test, maintain, and repair cranes, hoists, automotive lifts, and rigging equipment.

5.2 All work shall be performed exclusively by personnel who meet the qualification, certification, and competency requirements established under applicable Federal, State, local, and industry standards, including but not limited to OSHA, ASME, ANSI, and any agency-specific technical directives.

6 PERIOD OF PERFORMANCE

6.1 The period of performance for this requirement shall commence upon issuance of the Government’s Notice to Proceed (NTP). Compliance with this completion requirement is mandatory unless otherwise modified in writing by the Contracting Officer in accordance with FAR 43.102.

7 IMPORTANT CONSIDERATIONS

7.1 Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the COR/PM.

7.2 All other correspondence, including invoices (which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this PWS) will be addressed to the COR/PM with an information copy to the Contracting Officer.

7.3 The contractor is required to and shall adhere to The Buy American Act. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project.

7.4 The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work from being part of their work under this PWS. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

7.5 The Contractor shall diligently prosecute their work and must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for any reason.

7.6 Weather - The contractor shall always keep weather conditions in mind throughout the life of this contract. Whenever weather conditions indicate strong winds, tornados, hurricanes etc., the contractor shall take all necessary action to prevent all materials, debris etc. from becoming missile hazards. Any damage or harm caused by contractor material, debris etc.

will be the sole responsibility of the contractor.

7.7 All documentation, records, and schedules, as described in this, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

8 SUBMITTALS

8.1 The contractor shall provide submittals for Government review and/or approval for all materials, equipment, supplies and other items to be used in the completion of this project prior to completing any commitments for purchases. Submittals shall be provided in both electronic format (PDF) via email to COR/PM and hard copies. All hard copy submittals shall be single sided prints with the material/equipment being submitted clearly indicated by the contractor.

8.2 Quality Control Plan (QCP)

8.2.1. The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Contracting Officer, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five (5) business days of the Contracting Officer, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

8.2.2 Include, as a minimum, the following cover all construction-operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, subcontractors’ designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

8.2.2.1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent.

8.2.2.2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

8.2.2.3 A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer/Gov’t rep.

8.2.2.4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with PWS Submittals section.

8.2.2.5. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities accepted by the Contracting Officer are required to be used.)

8.2.2.6. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

8.2.2.7 Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

8.2.2.8 Reporting, scheduling, and communication procedures, including proposed reporting formats, deadlines, meeting notifications, etc. Communication with the Government shall be outlined and defined.

8.2.2.9.A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

8.2.2.10. Completion inspections (punch-out, pre-final, final) and turnover of all final documentation to the Government.

9 APPLICABLE DOCUMENTS

9.1 The contractor is required to reference and follow latest editions of the following publications:

a. Occupational Safety and Health Administration (OSHA) 1910.179, Overhead and Gantry Cranes

b. ANSI/ALI ALOIM: 2020 Standard for Automotive Lifts – Safety Requirements for Operation, Inspection and Maintenance

c. 29 Code of Federal Regulations (CFR) 1910.179, Overhead and Gantry Cranes

d. American National Standards Institute/American Standard of Mechanical Engineers

(ANSI/ASME) codes/standards:

e. B30.2, Overhead and Gantry Cranes

f. B30.17, Cranes and Monorails (With Underhung Trolley or Bridge)

g. Crane Manufacturers Association of America (CMAA) #70, Specifications for Top

Running Bridge and Gantry Type Multiple Grinder Electric Overhead Traveling Cranes

h. Crane Manufacturers Association of America (CMAA) Specification #78: Standards and

Guidelines for Professional Services Performed on Overhead Traveling Cranes and Associated Hoisting Equipment

i. US Department of Labor; OSHA –Regulations Standard 29 CFR, 1910.179: Overhead and Gantry Cranes

j. ASME publications

k. USACE EM 385-1-1 Safety Manual

10 INSTALLATION SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Supply Center Richmond), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

i. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

ii. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

iii. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outermost garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable https://www.dla.mil/Aviation/Installation/Visitors.aspx information (PII) from each contractor. The contractor should complete DBIDS pre-registration online using the following link DBIDS Pre-Enrollment (dmdc.mil). Once pre-registration has been complete, they should forward their alpha-numeric code to their

COR/PM.

iv. One day pass: Contractors requiring only a one-day visit may request a one-day pass through DBIDS pre-registration online. Contractors are permitted one, one day pass per year. Once the COR/PM submits the alpha numeric code and receive an approved status from Security the personnel can arrive at the visitor’s center with the alpha numeric code to receive their day pass.

v. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

vi. If entry is denied, the COR/PM will be notified. The vetting official (VO) will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

vii. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

viii. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Security & Emergency Services in building 201 or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the applicant must submit a new request through DBIDS pre-registration portal. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

ix. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

x. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to your Contracting Officer 5 days prior.

xi. Firearms, Weapons, Illegal Drugs, and Contraband are prohibited on DSCR property.

Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property. See Attachment 7 for additional details.

xii. Trusted Traveler Program (TTP): Trusted Traveler program allows Uniformed Service Members, DoD civilian employees, Military retirees, adult dependent (spouse) of active duty or retired Service Members to escort. Contractors are not authorized to use the TTP to escort individuals on to the installation. The TTP only applies to installation access and https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page does not authorize vehicle occupants to enter any controlled areas, restricted areas or other areas as designated by the Commander without first meeting the security requirements and procedures of those areas.

xiii. Camera Security Policy

a. If a contractor would like to take photographs on DSCR it must follow the below guidance. Submit all requests to the PM/COR on the visit request form with all information filled out.

b. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR, including tenant activities.

c. DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on DSCR pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve, and escort members of the media on DSCR at all times. Under no circumstances will media be allowed on DSCR or to take photographs without having a PAO representative present.

d. DLA Installation Management Richmond, Security and Emergency Services Division (DM-FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Management. DM-FRS is responsible for oversight of such contractors taking photographs on DSCR and will process and issue camera passes to contractors.

e. Contractors who take photographs must be escorted and obtain prior approval of their photography from the PM/COR.

f. Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line. Requests should be made no later than 3 days in advance of the event date requested and must include the name, title, and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

g. All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

h. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed, or transmitted. Photography is also not authorized in locker rooms, and restrooms. Visitors and members of the general public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

i. Photographs will not be taken of access control points.

xiv. The Government is not responsible for job site security. Removal of material from jobsite and DSCR are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

xv. Traffic laws and enforcement:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

xvi. Truck deliveries:

a. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination.

b. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

11 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

11.1 SECURITY INCIDENTS

11.1.1 In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

11.1.2 The contractor shall prohibit the use of Government issued keys/key cards by any person other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

11.2 SAFETY AND HEALTH REQUIREMENTS

11.2.1 The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this PWS in Attachment 2.

11.3 ENVIRONMENTAL REQUIREMENTS

11.3.1 The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal.

No concrete washout will be permitted directly on the ground anywhere on DSCR.

11.4 DISCLOSURE OF INFORMATION

11.4.1 Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

11.5 LIMITED USE OF DATA

11.5.1 Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort.

Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

11.6 DATA RIGHTS

11.6.1 The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

12 OTHER PERFORMANCE REQUIREMENTS

12.1 SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

12.2 PERMITS

The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the COR/PM at least 24 hours in advance of any work that involves open flames, grinding, or spark producing operations, and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

12.3 PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

http://www.section508.gov/

12.4 INVOICING AND PAYMENT SCHEDULE

12.4.1 The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment.

The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

12.4.2 The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

12.4.3 Name and Address of Contractor or Vendor

12.4.4 Invoice date

12.4.5 Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

12.4.6 Invoice number, account number, and/or any other identifying number agreed to by contract.

12.4.7 Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

12.4.8 Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

12.4.9 Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

12.4.10 Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

12.4.11 Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

12.4.12 Other substantiating documentation or information required.

12.4.13 The contractor’s failure to include the necessary information will result in invoices being rejected.

12.4.14 Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

12.4.15 After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

12.4.16 WAWF Tools and Help

12.4.17 The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

12.4.18 Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

12.4.19 WAWF Vendor “Quick Reference” Guides are located at:

12.4.20 https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don

_ebusiness_solutions/wawf_overview/vendor_information.

12.4.21 PERSONNEL AND RELATED REQUIREMENTS

12.4.22 CONTRACTOR EMPLOYEES

12.4.23 Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

12.5 CONTRACT OVERSIGHT POSITION

The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

a. Authority to act as the principal point of contact with the Contracting Officer.

b. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

12.6 CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors or Government employees working for the Government. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required. Contract personnel will also interface with internal and external customers.

12.7 KEY CONTROL

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the execution of the work. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor assumes all responsibility and accountability for the any keys provided by the Government without limitation.

13 HOURS OF OPERATION

Normal hours for contractor work on DSCR will be from 7:00am-5:00pm Monday through Friday excluding holidays or base closures. Each project may have different work hours. The contractor shall request what hours they would like to work from the PM for approval.

14 FEDERAL HOLIDAYS

The Contractor shall not provide services on the eleven Federal holidays observed at DLA unless approved by the Contracting Officer. The following holidays are observed:

14.1 New Year's Day (January 1)

14.2 Martin Luther King's Birthday (Third Monday in January)

14.3 Presidents’ Day (Third Monday in February)

14.4 Memorial Day (last Monday in May)

14.5 Juneteenth (June 19)

14.6 Independence Day (July 4)

14.7 Labor Day (first Monday in September)

14.8 Columbus Day (Second Monday in October)

14.9 Veteran's Day (November 11)

14.10 Thanksgiving Day (Fourth Thursday in November)

14.11 Christmas Day (December 25th)

14.12 When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

15 OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until DSCR reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact DSCR emergency notification hotline at (804) 279-3599 to verify status.

16 PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Rd., Richmond, VA 23237 Richmond, Virginia.

17 IA/IT REQUIREMENTS

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they hold a current IAT II, or higher, level certification per DoD 8570.01- M.

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they have received a favorable IT-II, or IT -I (i.e., ADP-II or ADP-I) background investigation per DoD 5200.2-R.

The contractor shall install and configure all Information Technology necessary for the operation of the utility metering system to meet the requirements specified in the applicable Security Technical Implementation Guide (STIG), those specified in NIST SP 800-53r4, and NIST SP 800-82rev2.

The contractor shall provide all diagrams and documentation necessary for the assessment and authorization to operate (ATO) of the utility metering system by the DLA Authorizing Official (i.e., DLA CIO) in accordance with DoDI) 8510.01 and NIST SP 800-82r2.

The following documents apply:

17.1 UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

17.2 DoD 5200.2-R Personnel Security Program, dated January 1987

17.3 DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

17.4 DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT), incorporating Change 1, Effective May 24, 2016

17.5 DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating Change 4, 11/10/2015

17.6 National Institute of Standards and Technology (NIST) Special Publication

17.7 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and Organizations, dated April 2013

17.8 National Institute of Standards and Technology (NIST) Special Publication

17.9 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May

17.10 All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

17.11 UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

17.12 UFC 3-470-01 Lonworks (R) Utility Monitoring and Control

17.13 UFGS 25 05 11 Cybersecurity for Facility-Related Control System

17.14 UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and

Integration.

17.15 UFGS 25 08 10 Utility Monitoring and Control System Testing

18 POINTS OF CONTACT

CONTRACTING OFFICER

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond) 6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACT SPECIALIST

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond)

ATTN: ADD TEXT

6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Management Richmond COR point of contact is:

Name: Clarence Moore Alternate: Heather Reese Comm. Phone: (804) 971-3220 Cell Phone: 804-971-3220 Fax: (804) 279- ADD TEXT Email: clarence.moore@dla.mil DLA Installation Management Richmond 6090 Strathmore Rd.

Richmond, Virginia 23237

PROJECT MANAGER (PM)

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Cell Phone: ADD TEXT Email: ADD TEXT DLA Installation Management Richmond 6090 Strathmore Rd.

Richmond, Virginia 23237

ATTACHMENT 1

Equipment List

The government reserves the right to add/delete a location/equipment at any time during the duration of the contract.

Item # Building # Description Serial # Model # Location

1 Building 3 ½ Ton-0A9337 010687

2 Building 3 ½ Ton-0A9335 010688

3 Building 3 ½ Ton-0A9332 010649

4 Building 3 ½ Ton-0A9330 010647

5 Building 3 ½ Ton- 010646

6 Building 3 ½ Ton-0A9331 010682

7 Building 3 ½ Ton-0A9334 010646

8 Building 3 ½ Ton-0A9333 010645

9 Building 3 1/2 Ton-0A9336 010648

10 Building 3 1 Ton-0X9184 20298857

11 Building 3 Sling EE2-902

12 Building 3 Sling 41203-38

13 Building 3 Sling 127692

14 Building 3 Sling X-62

Item

Building # Description Serial # Model # Location

21 Building 54 Gantry 5 TON- Harrington 000004 TF2-1264094

22 Building 54 Gantry 5 TON-Harrington 0011995 10336

23 Building 54 Gantry -2 Capacity-10K 1879-15

24 Building 54 Gantry-1 Capacity-10K 1864-16

25 Building 54 Lift Boom S1434430 LM-OBT-6-24

26 Building 54 Sling 1X12 FT YELLOW 1411066003609

27 Building 54 Sling 1X12 FT YELLOW 1411066003596

28 Building 54 Sling 1X12 FT YELLOW 1411066003177

29 Building 54 Sling 1X12 FT YELLOW 1411066003609

30 Building 54 Sling- CHOKER HITCH 4FT 1E16-1129 RS-EN-5

31 Building 54 Sling- CHOKER HITCH 4FT 1E16-1127 RS-EN-5

32 Building 54 Sling- CHOKER HITCH 12FT 1E16-1146 RS-EN-5

33 Building 54 Sling- CHOKER HITCH 6FT 1E16-1135 RS-EN-5

34 Building 54 Sling- CHOKER HITCH 6FT 1E16-1132 RS-EN-5

35 Building 54 Sling- CHOKER HITCH 12FT 1E16-1147 RS-EN-5

36 Building 54 Sling- CHOKER HITCH 4FT 1E16-1128 RS-EN-5

37 Building 54 Sling- CHOKER HITCH 8FT 1E16-1141 RS-EN-5

38 Building 54 Sling- CHOKER HITCH 4FT 1E16-1126 RS-EN-5

39 Building 54 Sling- CHOKER HITCH 4FT 1E16-1123 RS-EN-1

40 Building 54 Sling- CHOKER HITCH 3FT 1D16-913 RS-EN-1

41 Building 54 Sling- CHOKER HITCH 8’ 1E16-1138 RS-EN-5

42 Building 54 Sling- CHOKER HITCH 8’ 1E16-1140 RS-EN-5

43 Building 54 Sling- CHOKER HITCH 3’ 1D16-912 RS-EN-1

44 Building 54 Sling- CHOKER HITCH 4’ 1E16-1122 RS-EN-1

45 Building 54 Sling- CHOKER HITCH 8’ 1C16-390 RS-EN-1

46 Building 54 Sling- CHOKER HITCH 8’ 1C16-389 RS-EN-1

47 Building 54 Sling- CHOKER HITCH 6’ 1E16-1118 RS-EN-1

48 Building 54 Sling- CHOKER HITCH 6’ 1E16-1133 RS-EN-5

49 Building 54 Sling- CHOKER HITCH 4’ 1E16-1125 RS-EN-1

50 Building 54 Sling- CHOKER HITCH 4’ 1E16-1124 RS-EN-1

51 Building 54 Sling 4x4’ 4500LBS CN4500-4

52 Building 54 Sling- Green 6008605-2-002

53 Building 54 Sling-Purple 8’ 285839-11 EN30

54 Building 54 Sling-Purple 2’ 333254-33 EN30

55 Building 54 Sling-Purple 8’ 177390-12 EN30

56 Building 54 Sling-Purple 3’ 169048-16 EN30

57 Building 54 Sling-Purple 2’ 413766-5 EN30

58 Building 54 Sling-Purple 3’ 379174-22 EN30

59 Building 54 Sling-Purple 6’ 302573-20 EN30

60 Building 54 Sling-Purple 6’ 302573-22 EN30

Item # Building # Description Serial # Model # Location

61 Building 54 Sling-Yellow 7’ 11239-110 EEF-2-901

62 Building 54 Sling-Yellow 7’ 11239-116 EEF-2-901

63 Building 54 Sling-Yellow 4’ 405860-6 EN2-801

64 Building 54 Sling-Yellow 4’ 384089-2 EN2-801

65 Building 54 Sling-Yellow 5’ 277304-2 EN2-801

66 Building 54 Sling-1X5’ 277304-1 EN2-801

67 Building 80 Automotive (Mohawk) Lift 25000lbs, 4

POST

B7E143

68 Building 80 5 TON 80CU-OHCR2

69 Building 80 10,000LB 80CU-OHCR1

70 Building 80 5 TON 80BU-OHCR2

71 Building 80 10 TON 80CU-OHCR3

72 Building 80 5 TON 80BU-OHCR1

73 Building 80 Sling, Chain 37355-4

74 Building 80 Sling, Chain 80-CS01

75 Building 80 Sling, Chain Orange 4941698

76 Building 80 Sling Chain Orange DBL6100

77 Building 80 Sling, Green NX20230524

78 Building 80 Sling, 4 X 20 FT EE2-904

79 Building 80 Sling, 4 X 20 FT EE2-904

80 Building 80 Sling EE2-603D

81 Building 80 Sling, 4 X 30 FT EE2-904

82 Building 80 Sling, Purple 80-5501

83 Building 80 Sling, Purple 80-5502

84 Building 80 Sling Purple 80-5503

85 Building 80 Sling, Purple 80-5504

86 Building 80 3200 195

87 Building 80 Floor Lift 0A8212 A6845

88 Building 80 Floor Lift JIU09D0009 SM18N000

ATTACHMENT 2

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations, for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive. For COVID-19 requirements see attachment 6.

1. SAFETY PLAN DELIVERABLE

The Contractor shall submit a site-specific Occupational Safety and Health Plan (OSHP) to the DLA Aviation Safety Office approval prior to the issuance of a notice to proceed for any on-site work for this SOW. Failure to submit an OSHP may result in termination of the contract. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations; and must at a minimum, be strictly adhered to by all contracted personnel. The following are required and must be submitted to the safety office via the PM.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of Government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e., hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys.