PW1598-25 Addendum 2~3.pdf

PW1598-25 - On-call Trail Development and Outreach Coordination Page 1 of 3

ADDENDUM #2

TO THE

REQUEST FOR PROPOSAL

PW1598-25 - ON-CALL TRAIL DEVELOPMENT AND OUTREACH COORDINATION

ISSUED ON 1/22/2025 2:00:00 PM

The following information in this addendum, hereby become part of the Request For Proposal. It is essential that all prospective Offerors note the content of this Addendum.

The answers to the following question is hereby amended as follows (new language is indicated by underlining and deleted language is indicated by strikethrough):

A. Question and Answers:

General Contract Questions

1. Can the County share the anticipated annual budget for any of the three service categories requested in this proposal? Has the funding been secured?

a. Is or will any of the current budget federally funded?

2. Can the County please be specific about where in the scope of the proposal or when (i.e., specific instances) in which Davis Bacon wages should be applied?

a. Will Davis Bacon Highway Construction Wage Rates be used to determine trail construction labor rates that are not federally funded?

b. Are there any tasks where Service Contract Rates will be utilized?

3. Will there be a pre-proposal conference, virtual or in person? If so, what is the scheduled date and time?

Questions Regarding “Service Category #1: Trail Services”

1. Trail Project Management Services

a. What is the timeframe during which the County expects this work to occur? Is there seasonality to the project scope? In other words, is the work year-round or do you expect the Contractor to work on shoulder seasons (e.g., April-July, September-November)?

b. Are trail project development meetings in person, virtual?

i. What is the anticipated frequency of trail project development meetings?

2. Volunteer Group Coordination Services

a. Can the County please specify what type of insurance coverage they require the Contractor to have to lead/coordinate volunteer efforts?

i. Does the County insurance and their volunteer waivers cover all volunteer coverage needed for the implementation of this contract?

b. What volunteer stipends or monetary incentives are allowed or prohibited under this contract (e.g., food, fuel reimbursement, Personal Protective Equipment, tools)?

c. What tools or infrastructure does the County anticipate providing to support this work? Hand tools? Heavy machinery, such as excavators, dozers, etc.?

d. Are the volunteer efforts anticipated or requested to be weekly, bi-weekly, monthly per county interests?

3. Trail Establishment and Improvement

a. Is there an established volunteer base of individuals, non-profits, or community groups that routinely participate in County activities from which the Contractor is expected (or able to) source for volunteer efforts?

i. If so, what are current average work party sizes, frequencies, and seasonality?

b. Will volunteers be expected to be utilized on all the Contractor’s trail development efforts, including new federally funded construction?

Questions about the Cost Proposal Submission Form “Other Costs” section

1. Is the County’s expectation that the milage rate cost covers both the

Contractor’s daily operating costs and the volunteers’ milage, if applicable as part of the volunteer stipend?

2. Is the County’s expectation that the per diem rate cost covers both the

Contractor’s daily operating costs and the volunteers’ milage, if applicable as part of the volunteer stipend?

Answer:

General Contract Questions

1. An annual budget has not been identified at this time. Specific funding has not been secured at this time.

1a. Some of the proposed work is potentially eligible for FEMA reimbursement. But, the specific FEMA program that would be utilized if reimbursement is requested does not have a prevailing wage requirement, at this time.

2.

2a. None of the work done through this contract will require Davis Bacon wages.

Some of the proposed work may utilize Davis Bacon Highway Construction Wage

Rates.

2b. This Request For Proposal is specifically asking for hourly rates for each task.

This is the hourly rate which the awardee will charge for all services provided. No

3. No

Questions Regarding “Service Category #1: Trail Services”

1a. Most work is expected to take place April-November or as conditions allow.

1b. Meetings can be in person or virtual as needed. The frequency will depend on the complexity of the project. Simple projects require two meetings. More complex and lengthy projects would expect to have more.

2a. General Liability, Workman's Compensation and Auto coverage are all required for Volunteer Group Coordination Services.

2b. There are no prohibited volunteer stipends or monetary incentives.

2c. Work is anticipated to be completed mainly by handcrews. The awardee would be responsible for providing all necessary tools to outfit a handcrew. If equipment is deemed necessary, that can be negotiated with the awardee or the County could potentially provide that support.

2d. The expectation is work crews will include volunteers. The frequency of work will be dictated by funding availability and project deadlines.

3a. The County has worked with non-profits and community groups in the past.

Contacts can be given to the awardee.

3a (i). There is no current average or frequency for these events.

3b. We have no federally funded project anticipated.

Questions about the Cost Proposal Submission Form “Other Costs” section

1. If volunteers are to be given a mileage stipend, please include that as a separate item.

2. If volunteers are to be given a per diem stipend, please include that as a separate item.