PW-26-01 RFQ Opening Results Summary

This document presents the Request for Qualifications (RFQ) opening results for Medford School District 549C in Oregon, which is soliciting a Professional of Record team to conduct special inspections of long-span timber trusses and glulam beams across the district's school buildings. The scope of work includes visual examinations of wood structural members, identification of deterioration or damage, measurement of structural deflection, review of roof slopes and drain locations, and assessment of members against current code load capacity requirements. Proposing firms must deliver a comprehensive written report of findings, PDF mark-ups of roof slopes and drain locations, and a priority-based list of recommended repairs. All proposing firms and consultants must be currently licensed to practice in Oregon in their respective professional disciplines. Proposals are limited to thirty pages and must include detailed qualifications, relevant project experience, key personnel information, and references from five completed K-12 school projects in Oregon. Proposals were due by 2:00 p.m. on December 9, 2025, with evaluation and award anticipated by December 16, 2025.

Compensation will be negotiated on a not-to-exceed basis for services and reimbursable expenses following Oregon Attorney General's Model Rules for Consultant Selection. Proposers must provide current insurance coverage, including professional liability of at least $2,000,000 per occurrence, and certify compliance with Oregon tax laws. The evaluation criteria assess capability to perform services (25 points), project approach and staffing (30 points), performance history on past public facilities projects (25 points), and client references (20 points). The district reserves the right to reject non-compliant proposals, add cost premiums for nonresident bidders based on reciprocal state preferences, conduct interviews with finalist firms, and terminate the professional agreement after any project phase. No specific budget range has been disclosed. The district will identify priority buildings for assessment and provide existing architectural and structural drawings to the selected contractor.