PW-26-002_Pavement_Rehab_and_Preservation.pdf

SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY

NOTICE OF SOLICITATION

SOLICITATION # PW-26-002

STREET PAVEMENT REHABILITATION AND

PRESERVATION

2025-2026 Overlay, Chip Seal and Fog Seal Project

Notice is hereby given that sealed bids are being accepted by the Salt River Pima-Maricopa Indian

Community (SRPMIC or the “Community”) in conjunction with this Solicitation.

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 INTENT

1.2 LOCATION

1.3 CONTRACT

2.0 BID INSTRUCTIONS

2.1 TIMELINE

2.2 QUESTIONS AND CHANGES

2.3 BIDDING DOCUMENTS

2.4 DELIVERY OF BIDS

2.5 BID FORMAT

3.0 AWARD

3.1 LOWEST RESPONSIBLE BID

4.0 GENERAL TERMS AND CONDITIONS

4.1 COMMUNITY/NATIVE AMERICAN PREFERENCE

4.2 RFB CONFIDENTIALITY

4.3 RIGHT TO AMEND

4.4 ACCEPTANCE OF BID

4.5 LIMITATION AND AWARD

4.6 RFB AS THE BASIS FOR BIDS

4.7 COST LIABILITY

4.8 AMENDED BIDS

4.9 VENDORS RIGHT TO WITHDRAW BIDS

4.10 NON-DISCLOSURE

4.11 GOVERNING LAW

4.12 FUNDING

4.13 PROHIBITION AGAINST CONTINGENT FEES

4.14 LICENSURE AND INSURANCE

4.15 CULTURAL SENSITIVITY TRAINING

4.16 PURCHASE ORDER REQUIRED

4.17 PURCHASE ORDER TERMS AND CONDITIONS

APPENDIX A: BID FORMS

BID PROPOSAL

ACKNOWLEDGEMENT OF ADDENDUM

BID SCHEDULE

APPENDIX B: DESIGNATION OF SUBCONTRACTORS

APPENDIX C: DEMONSTRATION OF APPLICATION OF NATIVE AMERICAN PREFERENCE FOR

SUBCONTRACTORS

APPENDIX D: PROJECT MANUAL

APPENDIX E: SAMPLE CONTRACT

SOLICITATION # PW-26-002 Page | 4

1.0 INTRODUCTION

1.1 INTENT

The Salt River Pima-Maricopa Indian Community (SRPMIC or Community) is seeking bids from qualified contractors to perform asphalt rubber overlay, asphalt rubber chip seal, and fog seal work on various Community roadways in accordance with the Project Manual and Specifications.

1.2 LOCATION

Street Name From Street To Street Scope Distance (miles)

Chaparral Rd Alma School Rd Extension Rd SAMI 0.50

Chaparral Rd Country Club Dr Center St SAMI 0.52

Camelback Rd Alma School Rd Center St SAMI 1.50

Extension Rd Indian School Rd Chaparral Rd SAMI 0.99

Country Club Dr Oak St Earll Dr SAMI 0.75

Stapley Dr Oak St Thomas Rd SAMI 0.50

Oak St 92nd St Longmore Rd SAMI 1.00

92nd St McDowell Rd Oak St SAMI 0.51

92nd St Thomas Rd Indian School Rd SAMI 1.00

Center St Earll Dr Indian School Rd SAMI 0.75

Mesa Dr Montecito Ave Camelback Rd SAMI 0.25

Horne McDowell Rd Thomas Rd SAMI 0.98

Daley Dr McDowell Rd EOP SAMI 0.16

Chaparral Rd Dobson Rd Alma School Rd AR Chip Seal 1.00

Chaparral Rd Extension Rd Country Club Dr AR Chip Seal 0.50

Country Club Dr Highland Ave Chaparral Rd AR Chip Seal 0.24

Mesa Dr SR 87 Montecito Ave AR Chip Seal 1.00

Dobson Rd Earll Dr Camelback Rd AR Chip Seal 1.26

Oak St Longmore Rd SR 87 AR Chip Seal 1.61

McDonald Dr May St Dobson Rd Fog Seal 0.24

Montebello Ave 92nd St Dobson Rd Fog Seal 0.49

May St Montebello Ave McDonald Dr Fog Seal 0.25

Santa Barbara Dr Montebello Ave McDonald Dr Fog Seal 0.25

Solano Dr May St Santa Barbara Dr Fog Seal 0.13

Palo Verde Dr May St Santa Barbara Dr Fog Seal 0.13

Rancho Dr May St Santa Barbara Dr Fog Seal 0.13

Alma School Rd Arizona Canal McDonald Dr Fog Seal 0.10

Center St McDonald Dr 3372 N Center St Fog Seal 0.68

McDonald Dr Alma School Rd Olive Rd Fog Seal 2.00

Mesa Dr Arizona Canal 7293 N Mesa Dr Fog Seal 2.56

Oak St EOP Gilbert Rd Fog Seal 1.76

Clarendon Ave Center St EOP Fog Seal 0.25

Tadai Vog Center St EOP Fog Seal 0.22

Highland Ave Longmore Rd EOP Fog Seal 0.62

Total 25.33

SOLICITATION # PW-26-002 Page | 5

1.3 CONTRACT

This solicitation will result in a purchasing contract with the SRPMIC.

2.0 BID INSTRUCTIONS

2.1 TIMELINE

RFB Issued: October 6, 2025

Optional Pre-Bid Meeting: October 15, 2025 at 10:00 AM SRPMIC Public Works Utilities and Roads Conference Room 9010 E Osborn Rd, Scottsdale, AZ 85256

Last date for RFB Questions: October 22, 2025 by 5:00 PM

Response to RFB Questions: October 29, 2025 by 5:00 PM

Bids Due: November 5, 2025 by 5:00 PM

SOLICITATION # PW-26-002 Page | 6

2.2 QUESTIONS AND CHANGES

All questions and communication regarding this solicitation must be submitted in writing to purchasing-bids@srpmic-nsn.gov and include “PW-26-002” in the subject line.

Unauthorized contact of SRPMIC employees and/or its agents may result in disqualification.

Responses to all questions will be published and communicated to all participants. Questions received after the deadline will not be answered.

Changes to this solicitation will be in writing as an addendum. Only answers issued by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.3 BIDDING DOCUMENTS

Complete sets of Bidding Documents must be used in preparing Bids. Bidding Documents include the Notice of Solicitation, Project Manual, SRPMIC Supplement to MAG, MAG Standard Specification and Details, and any addenda. The Community will assume no responsibility for errors or misrepresentations resulting from the use of incomplete sets of Bidding Documents.

Bidding Documents are provided for the sole purpose of obtaining Bids for the Work and do not authorize or confer a license or grant for any other use.

It is the responsibility of each Bidder before submitting a Bid to:

• Register as a plan holder in order to be notified of associated addenda. All addenda will be issued via the registered email address and/or contact information.

• Examine and carefully study the Bidding Documents.

• Visit the site and become familiar with the general, local, and site conditions that may affect cost, progress, and performance of the Work. Bidder shall respect the privacy of adjacent homeowners and the residential setting of the proposed roads.

• Carefully study all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site, and carefully study all reports and drawings of a hazardous environmental condition, if any, at the site.

• Assume responsibility to obtain and study all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents and safety precautions and programs incident thereto.

• Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

• Become aware of the general nature of the Work to be performed by the Community or others at the site that relates to the Work indicated in the Bidding Documents.

mailto:purchasing-bids@srpmic-nsn.gov

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• Correlate the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

• Promptly give the Community written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by the Community is acceptable to Bidder.

• Determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement concerning examination of the Bidding Documents and the site; that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents; that Bidder has given the Community written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by the Community or their Consultant are acceptable to Bidder and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

2.4 DELIVERY OF BIDS

Deliver one (1) electronic copy to: purchasing-bids@srpmic-nsn.gov.

Email larger than 25 MB will not be accepted.

The Community shall not be responsible for late bids.

Failure to include any of the requested information may have a negative impact on the evaluation of the Bid. All Bids become property of the Community upon submission. The Community will not reimburse any Bidder the cost of responding to a Solicitation. The Bid shall contain evidence of Bidder’s qualification to do business in the state of Arizona. To demonstrate qualifications to perform the Work, Bidders may be required to submit, at the Community’s request and prior to award of contract, detailed written evidence; such as financial data, previous work experience, present commitments, and other such data as may be requested by the Community.

2.5 BID FORMAT

Each bid shall include the following:

Email submission should include

• Name of project – RFP# PW-26-002 STREET PAVEMENT REHABILITATION AND

PRESERVATION

• Name of submitter – Company Name

Bid Forms

Bid Forms are in Appendix A and include the Bid Proposal, Acknowledgement of

Addendum, and Bid Schedule.

mailto:purchasing-bids@srpmic-nsn.gov

SOLICITATION # PW-26-002 Page | 8

The Bid Forms must be typed and signed with the responsible person’s signature and name typed for clarity. A Bid price shall be indicated for each bid schedule item listed therein.

• Bids by corporations shall be executed in the corporate name by the president or a vice-president or other corporate office accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

• Bids by partnership shall be executed in the partnership name and signed by the partner, whose title must appear under the signature accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

• Bids by limited liability companies shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

• Bids by individuals shall show the Bidder’s name and official address.

• Bids by joint ventures shall be executed by each joint venture in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

The Bidder shall state its Arizona State Contractor’s License Number and Classification on the Bid Form as evidence that it is licensed to contract the work indicated in the Contract

Documents at the time of Bid submittal.

Designation of Subcontractors

The designation of subcontractors shall be submitted on the form included in Appendix

B.

State the subcontractors who will be engaged for each particular subdivision or specialty required for completion of the Work. Only those subdivisions or specialties amounting to five (5) percent or more of the total scope of work need be included. Where no subcontractor is listed for a particular phase of the work, it is understood that the Bidder will perform the Work. No changes or substitutions may be made in these subcontractors without prior approval by the Community.

Demonstration of Application of Native American Preference for Subcontractors

Bidders that intend to subcontract a portion of the Work or purchase goods in the performance of the Work shall seek to develop subcontractor and supplier interest from certified Community Member-owned or Native American-owned businesses in addition to other qualified bidders.

The Demonstration of Application of Native American Preference for Subcontractors form is included in Appendix C.

The purpose of the form is to document which businesses were contacted and whether they indicated an interest in providing a quote or bid. Bids not containing the required form or demonstrating a reasonable attempt to the satisfaction of the Purchasing

SOLICITATION # PW-26-002 Page | 9

Manager to contact and obtain quotes or bids from certified businesses shall be deemed non-responsive.

Successful Bidders shall purchase goods from or subcontract portions of the work to certified businesses to the extent that such businesses are equivalent to or better than other non-community businesses with respect to licensure, bond, performance, quality, and cost.

The Community does not imply endorsement of any certified business. Any dispute arising between contractor and subcontractor shall be subject the provisions of contractor/subcontractor agreement.

Responses with missing or incomplete documents may be rejected.

3.0 AWARD

3.1 LOWEST RESPONSIBLE BID

The Community will award the contract to the lowest responsible and responsive Bidder complying with the conditions of the Bidding Documents and addendums, provided the Bid is reasonable and in the best interest of the Community, and in accordance with the Community

Procurement Policy. The Bidder, to whom the award is made, will be notified at the earliest practicable date. The Community, however, reserves the right to reject any and all Bids and to waive any informality in Bids received whenever such rejection or waiver is in the interest of the

Community.

The Community also reserves the right to reject the Bid of any Bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature; who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to subcontractors, suppliers, or employees.

4.0 GENERAL TERMS AND CONDITIONS

4.1 COMMUNITY/NATIVE AMERICAN PREFERENCE

This solicitation is subject to Preference as described in Section IV.C of the Community’s Procurement Policy. (www.srpmic-nsn.gov/wp-content/uploads/2022/06/Policy3-5.pdf)

4.2 RFB CONFIDENTIALITY

All material, data, information, or any item in any form (including any derived intellectual property rights), except information in the public domain, supplied by or obtained from SRPMIC, or derived from any data which the RFB recipient may have acquired in connection with this RFB and the selection process under this RFB, both before and after the issuance of the RFB:

• Is the sole property of SRPMIC and shall be treated as confidential

• Is not to be used for any purpose other than responding to this RFB

• Shall not be disclosed without prior written authorization from SRPMIC

• Shall be returned to SRPMIC upon request

The bid package and any accompanying documentation submitted prior to the closing date/time shall become the property of SRPMIC and shall not be returned. Documents provided by the http://www.srpmic-nsn.gov/wp-content/uploads/2022/06/Policy3-5.pdf

SOLICITATION # PW-26-002 Page | 10

Vendor and specifically identified as being confidential will be held in confidence by SRPMIC and reasonable care will be taken to ensure they are not released (unless required by law), without prior authorization of the Vendor. The confidential data is to be identified as such on every page where the same may be contained.

In the event that a Vendor is awarded a contract, SRPMIC’s confidentiality agreement is required to be signed by any Vendor employee or subcontractor providing services prior to accessing documents.

4.3 RIGHT TO AMEND

It is SRPMIC’s policy not to solicit bids unless there is a bona fide intention to ultimately award one or more contracts. This notwithstanding, SRPMIC reserves the right to withdraw this RFB at any time. In addition, at any time prior to the RFB closing date/time identified in this RFB, SRPMIC may alter, amend, delete, or add to, in whole or in part, any terms or provisions of this RFB.

SRPMIC will provide any such revisions by issuing an addendum in the same manner as this RFB is issued.

4.4 ACCEPTANCE OF BID

This RFB neither expresses nor implies any obligation on the part of SRPMIC to enter into a contract with any Vendor submitting a bid. SRPMIC reserves the right to award a contract in whole or in part to address individual elements of the systems solutions described in this RFB.

4.5 LIMITATION AND AWARD

This RFB does not commit SRPMIC to award a contract. SRPMIC reserves the right to reject all bids. If SRPMIC rejects all bids, the project may be abandoned, re-advertised, or performed in any manner authorized under SRPMIC’s procurement policies.

4.6 RFB AS THE BASIS FOR BIDS

This RFB, including any addenda, will represent the most definitive statement SRPMIC will make concerning information upon which bids are to be based. Any information, verbal or written, which is not contained in this RFB and any of the addenda, will not be considered by SRPMIC in evaluating the bids. The only exception is any material demonstrated as part of a product demonstration or site visit.

4.7 COST LIABILITY

All costs and expenses incurred by a Vendor relating to preparation or presentation of its bid or in any way related to this RFB shall be borne by the Vendor.

SRPMIC will not be liable for, nor shall it reimburse any Vendor for, any costs, fees, or expenses, which are incurred in the preparation or submission of any bid in response to this RFB.

4.8 AMENDED BIDS

Any Vendor may submit an amended bid before the deadline for receipt of bids. Such amended bids must be complete replacements for a previously submitted bid and must be clearly identified as such in the transmittal letter.

4.9 VENDORS RIGHT TO WITHDRAW BIDS

Vendors will be allowed to withdraw their bid at any time prior to the deadline for receipt of bids.

The Vendor must submit a written withdrawal request addressed to the RFB Coordinator.

SOLICITATION # PW-26-002 Page | 11

If, within 24 hours after the Bids are opened, a Bidder files a duly signed, written notice with the Community to withdraw its Bid; the Bidder must promptly demonstrate, to the reasonable satisfaction of the Community, that there was a material and substantial mistake in the preparation of its Bid. The Bidder may then withdraw its Bid and the bid security will be returned.

Thereafter, that Bidder will be disqualified from further Bidding of the Work to be provided under the Bidding Documents.

4.10 NON-DISCLOSURE

The parties hereby agree that Vendors/responders to this RFB shall (1) not disclose proprietary information contained herein to any third party, (2) restrict dissemination of proprietary information contained herein to only those employees of their entity who must be directly involved with proprietary information, (3) use the same degree of care as for its own information of like importance, but at a minimum use reasonable care in safeguarding against disclosure of proprietary information of the other party, and (4) not use proprietary information for any purpose without the prior written consent of the discloser.

4.11 GOVERNING LAW

This RFB and subsequent agreements shall be governed by, construed, and enforced in accordance with the Code of Ordinances and laws of SRPMIC. Nothing in this RFB, or in subsequent agreements, shall be construed as a waiver of sovereign immunity. An example of our standard contract agreement can be found in Appendix E.

4.12 FUNDING

This project uses Federal funds and as such must comply with Davis-Bacon.

4.13 PROHIBITION AGAINST CONTINGENT FEES

Vendors shall not retain a person or agency to solicit or obtain a SRPMIC contract for a contingent fee, except a bona fide employee or agency. For breach or violation of this policy, SRPMIC shall have the right to annul such contract without liability or to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee.

Definitions:

Agency. A business or organization established to provide a particular service, typically one that involves organizing transactions between two other parties.

Bona Fide Agency. An established commercial or selling agency, maintained by a contractor or supplier for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds itself out as being able to obtain any Government contract or contracts through improper influence.

Bona Fide Employee. A person, employed by a contractor or supplier and subject to the contractor's or supplier’s supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds out as being able to obtain any Government contract or contracts through improper influence.

Contingent Fee. Any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a Government contract.

SOLICITATION # PW-26-002 Page | 12

Improper Influence. Any influence that induces or tends to induce a Government employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter.

4.14 LICENSURE AND INSURANCE

In the event that a Vendor is awarded a contract, the Vendor shall be required to obtain a SRPMIC tribal business license in accordance with the SRPMIC Procurement Policy.

General liability and automobile insurance will also be required at the following minimum specifications:

a) Professional or commercial liability/errors and omissions coverage for liability arising out of acts, errors, or omissions in providing, or failing to provide, professional services in an amount not less than two million dollars. The aggregate limits must apply on a per-project or per-location basis. The total amount may be met by means of umbrella or excess coverage or other liability coverage deemed acceptable to the Community. Liability insurance will be reviewed by the Community to ensure proper coverage.

b) Proof of insurance: Contractor shall provide the Community with an original certificate of insurance for each type of insurance coverage described herein and with originals of any required additional insured endorsement(s). Documents may be faxed directly from the insurance carrier to the Community.

c) Except for professional liability and workers compensation coverage, the Community shall be named as an additional insured on the Certificate of Insurance. The Contractor’s insurance shall be primary in the event of loss and the additional insured endorsement must include language specifically stating that the Community is to be covered for all the activities performed by or on behalf of the Contractor, including the Community’s general supervision of Contractor.

d) Each coverage described above shall be on an “occurrence” basis and not on a “claims made” basis. If “occurrence” basis coverage is unavailable, Contractor agrees to obtain and keep in force tail coverage for three (3) years beyond the end of the Agreement. Any such period may be extended by agreement of the parties.

e) Auto liability coverage as shown in the ISO Business Auto Coverage standard form, or the equivalent, with Covered Auto Designation Symbol 1, in an amount not less than one million dollars, or other auto liability coverage acceptable to the Community.

f) With regards to handling fragile, historically pertinent documents, additional insurance requirements may need to be met.

4.15 CULTURAL SENSITIVITY TRAINING

All contractor staff working on the Community must complete Cultural Sensitivity Training (CST) before beginning work on the Community. All staff must carry current CST, and training must be renewed every two (2) years.

4.16 PURCHASE ORDER REQUIRED

A valid Purchase Order is required prior to the start of any work or service and prior to the shipment of any goods.

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4.17 PURCHASE ORDER TERMS AND CONDITIONS

All Purchases Orders shall be subject to the Community’s Purchase Order Terms and Conditions: https://www.srpmic-nsn.gov/wp-content/uploads/2017/04/PO- TermsConditions.pdf https://www.srpmic-nsn.gov/wp-content/uploads/2017/04/PO-TermsConditions.pdf https://www.srpmic-nsn.gov/wp-content/uploads/2017/04/PO-TermsConditions.pdf

SOLICITATION # PW-26-002 Page | 14

APPENDIX A: BID FORMS

SOLICITATION # PW-26-002 Page | 15

BID PROPOSAL

SRP-MIC Project: Street Pavement Rehabilitation and Preservation

Bid of , (hereinafter called Bidder), a/an Insert the correct word: (corporation, partnership, or individual), as applicable organized and existing under the laws of the State of doing business as .

To: SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY

The Bidder, in compliance with your invitation to bid for the Street Pavement Rehabilitation and Preservation: 2025-2026 Overlay, Chip Seal and Fog Seal Project having examined the Project Manual, specifications, related documents and the site of the proposed Work, and being familiar with all of the conditions surrounding the construction of the proposed Project including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment, tools and supplies, and to construct the Project in accordance with the Contract Documents, of which this proposal is a part.

Bidder hereby agrees to commence work under this Contract on a date to be specified in the written “Notice to Proceed” of the Community and to fully complete the Project in accordance with the specifications set forth in the Bid Documents within 270 calendar days of the effective date of the contract, or within the time schedule established in the Notice to Proceed issued by the Community, whichever is shorter.

SOLICITATION # PW-26-002 Page | 16

ACKNOWLEDGEMENT OF ADDENDUM

Bidder acknowledges receipt of the following addenda:

Addendum #: ____________________ Date Received: ___________________

Bidder agrees to perform all the Work described in the Project Manual and Specifications, for the prices shown in the bid documents.

SOLICITATION # PW-26-002 Page | 17

BID SCHEDULE

The undersigned, having carefully examined the Project Manual and Specifications for:

STREET PAVEMENT REHABILITATION AND PRESERVATION

2025-2026 Overlay, Chip Seal and Fog Seal Project

HEREBY PROPOSE to furnish all labor, materials, equipment and transportation, and do all the work required to complete the said work in accordance with the said Project Manual and Specifications for the following unit prices:

Item Description Unit Qty Unit Price Extended Price

1 Mobilization/Demobilization LS 1

2 Construction Staking and Layout LS 1

Traffic Control (excluding allowance items indicated below)

LS 1

3A Flaggers ALLOWANCE $50,000.00

3B Uniformed Officers ALLOWANCE $50,000.00

3C Variable Message Signs ALLOWANCE $50,000.00

4 Crack Seal ¼” – 2” wide cracks LB 200,000

Crack Fill >2” wide cracks with 3/8” Hot Mix Asphalt

LF 3,000

6 Asphalt Rubber Binder TON 830

7 Pre-coated Cover Material TON 5,800

8 Pavement Termination per Detail A EA 25

9 Edge Mill LF 1,500

10 Asphalt Rubber Overlay (ARAC) TON 29,756

Adjust Valve Box and Cover to Finished Grade

EA 27

Adjust Manhole Frame and Cover to Finished Grade

EA 2

Install Type B Survey Monument per MAG Std Dtl 120-1

EA 23

14 CQS-LM Fog Seal at 0.12 gal/sy TON 181

White Type I Waterborne Pavement Marking Paint (4” equivalent)

LF 3,123

Yellow Type I Waterborne Pavement Marking Paint (4” equivalent)

LF 54,518

White Thermoplastic Pavement Markings (4” equivalent)

LF 95,524

Yellow Thermoplastic Pavement Markings (4” equivalent)

LF 54,518

Type I Permanent Preformed Pavement Marking Tape ARROW

EA 15

Type I Permanent Preformed Pavement Marking Tape “ONLY” Legend

EA 7

Type I Permanent Preformed Pavement Marking Tape “35 MPH” Legend

EA 5

SOLICITATION # PW-26-002 Page | 18

2 Coats White Type II Waterborne Pavement Marking Paint (4” equivalent)

LF 115,914

2 Coats Yellow Type II Waterborne Pavement Marking Paint (4” equivalent)

LF 63,370

2 Coats White Type II Waterborne Pavement Marking Paint 12”x18” Transverse Lines

EA 102

2 Coats Type II Waterborne Pavement Marking Paint SPEED HUMP Symbol per MAG Std Dtl 210

EA 10

Type G (one-way clear) Raised Pavement Marker

EA 100

Type D (two-way yellow) Raised Pavement Marker

EA 2,350

Type 911-A (two-way blue) Raised Pavement Marker

EA 150

29 Type J (white) Large Channel Marker EA 50

30 Type JY (yellow) Large Channel Marker EA 76

31 Asphalt Patch or Plane ALLOWANCE $50,000.00

TOTAL PROJECT COST $

It is understood and agreed that:

(1.) The Salt River Pima-Maricopa Indian Community will not be responsible for any errors or omissions on the part of the undersigned in making up his bid, nor will bidders be released on account of errors.

(2.) The undersigned hereby certifies that this Proposal is genuine and is not sham or collusive, or made in the interest or in behalf of any person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought, by collusion, to secure for himself an advantage over any other bidder.

(3.) The undersigned is licensed in accordance with the Laws of the State of Arizona.

BIDDER’S NAME:

(Print)

AUTHORIZED SIGNATURE DATE

TYPE OF ORGANIZATION: INDIVIDUAL PARTNERSHIP CORPORATION

ADDRESS:

TELEPHONE:

E-MAIL:

SOLICITATION # PW-26-002 Page | 19

STATE OF ARIZONA LICENSE NUMBER:

If bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation, if bidder is a co-partnership, and if the bidder is an individual, his signature shall be placed above.

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APPENDIX B: DESIGNATION OF SUBCONTRACTORS

The Bidder certifies that the sub-bids of the following listed subcontractors were used in making up the Bid, and that the subcontractors listed will be used for the work for which they bid, subject to the approval of the Community’s Project Manager, and in accordance with the applicable provisions of the Solicitation and any subsequent addenda.

SPECIALTY SUBCONTRACTOR

ADDRESS, PHONE, E-MAIL AND

FIRM/BRANCH REGISTRATION NO.

1.

PHONE NO.:

REGISTRATION NO.

2.

3.

4.

SOLICITATION # PW-26-002 Page | 21

SPECIALTY SUBCONTRACTOR

ADDRESS, PHONE, E-MAIL AND

FIRM/BRANCH REGISTRATION NO.

5.

6.

7.

8.

9.

SOLICITATION # PW-26-002 Page | 22

APPENDIX C: DEMONSTRATION OF APPLICATION OF NATIVE AMERICAN PREFERENCE FOR

SUBCONTRACTORS

List all subcontractors from the SRPMIC Preferred Vendor List that can perform services on this project and document contact with each of them. If additional space is needed, insert additional pages as necessary.

Service Name of Subcontractor Date/Time Contacted

Subcontractor Contact Name

Subcontractor Contact Phone Number

Going to use this Subcontractor?

If no, please provide reason for not using Subcontractor

Yes No

SOLICITATION # PW-26-002 Page | 23

APPENDIX D: PROJECT MANUAL

CONSTRUCTION DOCUMENTS PROJECT MANUAL

FOR

SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY

STREET PAVEMENT REHABILITATION AND

PRESERVATION

2025-2026 Overlay, Chip Seal and Fog Seal Project

September 11, 2025

STREET PAVEMENT REHABILITATION AND PRESERVATION 9/11/2025

SPECIAL PROVISIONS

PROPOSED WORK

COMPLIANCE WITH APPLICABLE LAW

BUSINESS LICENSE AND PRIVILEGE TAX LICENSE

TAXES

CONSTRUCTION PERMIT AND INSPECTIONS

HAUL PERMIT

PRECONSTRUCTION CONFERENCE

SUBMITTALS

REQUEST FOR SUBSTITUTIONS

CULTURAL SENSITIVITY TRAINING

UTILIZATION OF SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY MATERIALS

INDIAN PREFERENCE

IMMIGRATION REFORM AND CONTROL ACT

LABOR PROVISIONS – DAVIS BACON

CONTRACTOR STAGING YARD

PRECONSTRUCTION SITE DOCUMENTATION

SPECIAL SAFETY REQUIREMENTS IN RESIDENTIAL AREAS

EXECUTION AND PROGRESS OF THE WORK

CONSTRUCTION SEQUENCE OF WORK SCHEDULE

CHANGES IN THE WORK

ARCHAEOLOGICAL DISCOVERY CONSTRUCTION DELAY DAMAGES CLAIM PROCEDURES

PROJECT WATER SUPPLY

WATER MAIN SHUTDOWN

SOLID WASTE

POWER LINES

IRRIGATION DELIVERY AND TAIL WATER FACILITIES

PROJECT SIGN

SPECIAL TRAFFIC REGULATIONS

LOCAL ACCESS REQUIREMENTS

PEDESTRIAN ACCESS REQUIREMENTS

SCHOOL ACCESS REQUIREMENTS

SOLID WASTE PICK-UP

RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENTS

NOISE CONTROL

NIGHT WORK / WEEKEND WORK

SAW CUT AND CRACK SEALING

WARRANTY

PAYMENT RETENTION

PROMPT PAYMENT

SUPPLEMENTAL SPECIFICATIONS

SECTION 105: CONTROL OF WORK

SECTION 109: MEASUREMENTS AND PAYMENTS

SECTION 304: BITUMINOUS TREATMENTS

SECTION 305: ASPHALT RUBBER CHIP SEAL

SECTION 325: PLACEMENT AND CONSTRUCTION OF ASPHALT-RUBBER ASPHALT CONCRETE

SECTION 401: TRAFFIC CONTROL

APPENDIX A – DETAILS

APPENDIX B – DAVIS BACON WAGE RATE

SPECIAL PROVISIONS Page | 4

SPECIAL PROVISIONS

PROPOSED WORK

The Work shall be performed in accordance with the Maricopa Association of Governments (MAG) Uniform Standard Specifications for Public Works Construction (Latest Edition), SRPMIC Supplements to MAG Uniform Standard Specifications and Details, and Project Manual.

Furnish all labor, materials, equipment, and perform all work necessary and incidental to the construction of the project known as Street Pavement Rehabilitation and Preservation: 2025-2026 Overlay, Chip Seal and Fog Seal according to the Contract Documents. The proposed Work is located on the following roads within the Community boundaries:

Route- Section

Street Name From Street To Street Scope Distance (miles)

0022-020 Chaparral Rd Alma School Rd Extension Rd SAMI 0.50 0022-040,045 Chaparral Rd Country Club Dr Center St SAMI 0.52

0024-020 Camelback Rd Alma School Rd Center St SAMI 1.50 0013-020, 025 Extension Rd Indian School Rd Chaparral Rd SAMI 0.99

0015-010 Country Club Dr Oak St Earll Dr SAMI 0.75

0023-010 Stapley Dr Oak St Thomas Rd SAMI 0.50

0032-010 Oak St 92nd St Longmore Rd SAMI 1.00

0005-020 92nd St McDowell Rd Oak St SAMI 0.51

0005-027 92nd St Thomas Rd Indian School Rd SAMI 1.00

0017-011 Center St Earll Dr Indian School Rd SAMI 0.75

0019-010 Mesa Dr Montecito Ave Camelback Rd SAMI 0.25

0021-010 Horne McDowell Rd Thomas Rd SAMI 0.98

0235-010 Daley Dr McDowell Rd EOP SAMI 0.16

0022-010 Chaparral Rd Dobson Rd Alma School Rd AR Chip Seal 1.00

0022-030 Chaparral Rd Extension Rd Country Club Dr AR Chip Seal 0.50

0015-030 Country Club Dr Highland Ave Chaparral Rd AR Chip Seal 0.24

0019-010 Mesa Dr SR 87 Montecito Ave AR Chip Seal 1.00

0007-025 Dobson Rd Earll Dr Camelback Rd AR Chip Seal 1.26

0032-010 Oak St Longmore Rd SR 87 AR Chip Seal 1.61

0018-004 McDonald Dr May St Dobson Rd Fog Seal 0.24

0180-010 Montebello Ave 92nd St Dobson Rd Fog Seal 0.49

0520-010 May St Montebello Ave McDonald Dr Fog Seal 0.25

0520-020 Santa Barbara Dr Montebello Ave McDonald Dr Fog Seal 0.25

0520-030 Solano Dr May St Santa Barbara Dr Fog Seal 0.13

0520-040 Palo Verde Dr May St Santa Barbara Dr Fog Seal 0.13

0520-050 Rancho Dr May St Santa Barbara Dr Fog Seal 0.13

0011-030 Alma School Rd Arizona Canal McDonald Dr Fog Seal 0.10

0017-040 Center St McDonald Dr 6672 N Center St Fog Seal 0.68 0018-015, 020 McDonald Dr Alma School Rd Olive Rd Fog Seal 2.00 0019-018, 020, 025

Mesa Dr Arizona Canal 7293 N Mesa Dr Fog Seal 2.56

0032-030 Oak St EOP Gilbert Rd Fog Seal 1.76 0026-050, 051, 052, 053

Clarendon Ave Center St EOP Fog Seal 0.25

0260-010 Tadai Vog Center St EOP Fog Seal 0.22

0220-010 Highland Ave Longmore Rd EOP Fog Seal 0.62

Total 25.33

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The Work will generally consist of crack seal, fog seal, asphalt rubber chip seal, asphalt rubber overlay, and pavement markings. The scope for each surface treatment is as follows:

Fog Seal

The Contractor shall:

• Crack seal ¼” to 2” wide cracks per Section 337 including joints between asphalt and concrete.

• For cracks wider than 2”, clean for the thickness of the existing asphalt, tack, fill with 3/8” hot mix asphalt, compact and finish with long lasting hot applied mastic sealant.

• Protect all manhole covers, water valve boxes, and survey monuments.

• Remove raised pavement markers (RPMs).

• Fog seal roads using CQS-LM per Section 333 with a modified application rate of 0.12 gal/sy.

• Apply one coat Type II waterborne pavement marking paint per Section 402, ADOT Section 708, and SRPMIC Std Dtl 4108 with a second coat applied 30 days thereafter.

• Install arrows and legends with Type I permanent preformed pavement marking tape per Section 402 and ADOT Section 705.

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• Install Type D (two-way yellow), Type G (one-way clear), and Type 911-A (two-way blue) RPMs per Section 402, ADOT Section 706 and SRPMIC Std Dtl 4108.

• Provide traffic control per Section 401.

• Perform all other work complete and in satisfactory condition.

AR Chip Seal

The Contractor shall:

• Crack seal ¼” to 2” wide cracks per Section 337 including joints between asphalt and concrete.

• For cracks wider than 2”, clean for the thickness of the existing asphalt, tack, fill with 3/8” hot mix asphalt, compact and finish with long lasting hot applied mastic sealant.

• Protect all manhole covers, water valve boxes, and survey monuments.

• Remove RPMs.

• Place an asphalt rubber chip seal per Sections 304 and 305.

• Fog seal with CQS-LM at 0.12 gal/sy per Section 333.

• Apply one coat Type II waterborne pavement marking paint per Section 402, ADOT Section 708, and SRPMIC Std Dtl 4108 with a second coat applied 30 days thereafter.

• Install 12”x18” transverse pavement markings per Detail B in Appendix A. Apply one coat Type II waterborne pavement marking paint per Section 402 and ADOT Section 708 with a second coat applied 30 days thereafter.

• Install arrows and legends with Type I permanent preformed pavement marking tape per Section 402 and ADOT Section 705.

• Install Type D (two-way yellow) and Type 911-A (two-way blue) RPMs per Section 402, ADOT Section 706 and SRPMIC Std Dtl 4108.

• Install Type J (white) and Type JY (yellow) large channel marker RPMs per Chicane Detail C in Appendix A and ADOT Std Dtl M-19.

• Provide traffic control per Section 401.

• Perform all other work complete and in satisfactory condition.

SAMI (AR Chip Seal and Overlay)

The Contractor shall:

• Remove RPMs.

• Patch or plane existing asphalt as needed.

• Place an asphalt rubber chip seal per Sections 304 and 305.

• Place 1½ inch asphalt rubber overlay (ARAC) per Section 325.

• Install pavement termination per Detail A in Appendix A.

• Adjust utility frames and covers to finished grade per Section 345.

• Adjust shoulder to grade.

• Install Type B survey monuments per MAG Std Dtl 120-1.

• Apply one coat Type I waterborne pavement marking paint per Section 402, ADOT Section 708, and SRPMIC Std Dtl 4108 (excluding white edge stripe).

• A minimum of 30 days after overlay, apply one coat thermoplastic pavement markings per Section 402, ADOT Section 704, and SRPMIC Std Dtl 4108 (including white edge stripe).

• Install arrows and legends with Type I permanent preformed pavement marking tape per Section 402 and ADOT Section 705.

• Install Type D (two-way yellow) and Type 911-A (two-way blue) RPMs per Section 402, ADOT Section 706 and SRPMIC Std Dtl 4108.

• Provide traffic control per Section 401.

• Perform all other work complete and in satisfactory condition.

All of the Work shall be performed in accordance with the true intent and meaning of the Contract Documents. The CONTRACTOR shall furnish all services, labor, supervision, materials, tools, equipment, supplies and anything else necessary to or as are usually performed or furnished in connection with such

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Work, regardless of whether the labor or materials are referred to in the Special Provisions. The CONTRACTOR shall perform the Work in a diligent and workmanship-like manner causing no delays or interference with the work of others. Should it appear that the Work is not sufficiently detailed or explained in the Project Manual, the CONTRACTOR shall apply in writing to the Community for explanations as may be necessary and shall conform to the same without extra compensation as part of this Contract.

COMPLIANCE WITH APPLICABLE LAW

The Contractor shall obtain all the necessary permits and licenses from the Community for work in its jurisdiction. The Contractor shall comply with all laws, rules, regulations and directives of the Community and other agencies of jurisdiction. It is the Contractor’s responsibility to ascertain the laws, rules and regulations of the Community.

The Community contacts for Cultural Sensitivity Training, Labor Relations, Permits, License, Taxes, and Vendor/Material Preferences are as follows:

Salt River Pima-Maricopa Indian Community 10005 East Osborn Road Scottsdale, Arizona 85256

Community Employment (Labor) Human Resources Department (480) 362-7920

Taxes Finance Department (480) 362-7700

Business License Community Development Department (480) 362-7600

Construction Permit/Haul Permit Engineering and Construction Services (480) 362-7900

Inspection (Compliance Hotline) Engineering & Construction Services (480) 362-7910

Irrigation Water Use Permit Public Works Department (480) 362-5600

Domestic Water Use Permit Public Works Department (480) 362-5600

Solid Waste Public Works Department (480) 362-5600

Materials Preference/Approved Material Vendors

Salt River Materials Group

(480) 850-5757

Preferred Vendors Purchasing Division (480) 362-7700

Cultural Sensitivity Training (CST) Community Development Department (480) 362-7600

BUSINESS LICENSE AND PRIVILEGE TAX LICENSE

Pursuant to SRPMIC Ordinance No. SRO 49-78, the CONTRACTOR, together with his sub-contractors, shall obtain a Business License to perform work within the Community. All businesses conducting business with, or within, the Community (including general contractors and subcontractors) are required to obtain a Business License and Privilege Tax License annually. The application is located at https://businesslicense.srpmic-nsn.gov/LicenseTax/

TAXES

State of Arizona Sales Tax is not applicable for any materials purchased on the Community or ordered F.O.B. jobsite. The Community Tribal Sales Tax is waived for this project. Contractor must comply with all other tax laws relating to rental equipment, tools, or other products not directly incorporated into the Work.

CONSTRUCTION PERMIT AND INSPECTIONS

The Contractor may utilize the Public Works Department’s annual maintenance permit # CR-24-10166 for the project. The CONTRACTOR shall be responsible for all other permits and review fees.

The Contractor shall schedule inspections with the ECS Compliance Division at 480-362-7910 at least one day in advance for all construction. Information can be obtained at https://www.srpmic-nsn.gov/government/ecs/construction-compliance/.

https://businesslicense.srpmic-nsn.gov/LicenseTax/ https://www.srpmic-nsn.gov/government/ecs/construction-compliance/ https://www.srpmic-nsn.gov/government/ecs/construction-compliance/

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After-Hours Inspection: The Contractor is responsible for notifying the ECS Compliance Division of inspections required not within the normal working hours of 6 am to 3 pm on regular work days, or any weekend or holiday. Request shall be made at least 48 hours prior to the time of inspection and approved by the ECS Compliance Manager. After hour inspections will be charged at a rate of $150.00 per hour with a 4-hour minimum and billed in hourly increments. The Contractor will be responsible for all after-hours inspection fees, unless such inspection is a result of after-hours work requested by the Community.

Re-inspection fees of $150.00, per occurrence, will be charged to the Contractor for the cases noted below.

These cases will be at the discretion of the Project Manager and the ECS Compliance Division Manager.

1) Inspections that fail more than once for a single item of work.

2) Inspections that are scheduled and the work is not ready for inspection at the time and date scheduled.

3) Inspections not cancelled by 3:00 pm the day prior.

If a scheduled inspection is planned to be cancelled, the Contractor is solely responsible for notifying ECS Compliance Division as soon as possible, but no later than 3:00 pm the day prior to the scheduled inspection. Inspections that are cancelled are not automatically rescheduled, the Contractor is responsible for contacting ECS Compliance to reschedule.

The fees related to after-hours inspections, and/or re-inspections, and/or failure to cancel, that the Contractor is responsible for will be withheld from the next month’s pay application, as necessary.

HAUL PERMIT

A permit will be required for hauling materials within the Community and shall be obtained from the ECS Compliance Division. Information can be obtained at https://www.srpmic-nsn.gov/wp-content/uploads/2019/07/ECS-HaulRoute.pdf. In applying for a permit, the Contractor may be required to submit a haul plan addressing the following issues:

1. Preferred haul routes and alternatives

2. A detailed plan for traffic control along the haul site

3. Method of dust control along the haul site

4. Number of trucks and hours of operation

5. Anticipated duration of hauling activities

6. Method of cleaning up haul routes (may require street legal street sweeper)

This list is not considered as all-inclusive, but is intended to provide a summary of key points to be considered. The Contractor shall familiarize himself with the requirements of the Community in preparing his Bid. The Contractor is further advised that the Community retains ultimate authority to approve or not approve a haul permit, impose additional restrictions, curtail hauling at certain times, and require the use of specific routes.

Haul drivers must have the approved haul permit in possession. Failure to follow the approved route is subject to enforcement action.

No separate measurement or payment will be made for any provisions related to hauling and/or haul permits; the cost will be considered incidental to the contract.

PRECONSTRUCTION CONFERENCE

Prior to the commencement of work, the Contractor and sub-contractors shall attend a pre-construction conference with representatives of the Community and other interested parties convened by the Community. The Project Manager will provide all interested parties with the date, time, and place of the conference.

https://www.srpmic-nsn.gov/wp-content/uploads/2019/07/ECS-HaulRoute.pdf https://www.srpmic-nsn.gov/wp-content/uploads/2019/07/ECS-HaulRoute.pdf

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The conference will serve to acquaint the participants with the general plan of contract administration and requirements under which the construction operation is to proceed and will inform the Contractor and subcontractor in detail of their obligations.

Minimum attendance by the Contractor shall be a responsible company/corporate official, who is authorized to execute and sign documents on behalf of the firm, and the job superintendent.

SUBMITTALS

The Contractor shall make submittals in an organized manner.

The Contractor shall provide a submittal schedule with their initial submittal review request. The submittal schedule should be arranged in accordance with the category of construction (i.e., concrete culvert pipe, corrugated metal pipe, concrete, ductile iron water line, appurtenances, air release valves, aggregate base material, asphalt, traffic control plans, mailboxes etc.) and the construction schedule. The submittal schedule should contain the following information:

1. Submittal item numbering system (i.e., 1, 2, 3, 4, etc.). Each submittal should have its own distinct number and reference the MAG spec section it corresponds to. Second reviews shall be marked accordingly.

2. Submittal type: Shop Drawing, product data, certification, acceptance test, test report, MSDS, etc.

(list is not inclusive).

3. Submittal item name (i.e., 8-inch gate valve, 8-inch PVC C-900)

4. Description

5. Manufacturer

Each submittal should be marked with the associated item number in correlation with the item numbering system.

The submittal schedule should be revised and resubmitted to the Project Manager to reflect changes in current status and timing for submittals.

Submittals are be made electronically. No hard copy submittals will be accepted.

The Community will accept alternative methods of submittal review tracking. If the Contractor has a previously established method for making submittals that is organized, they may present their method to the Project Manager for approval.

Submittals that are not made in an organized manner will be returned unreviewed or rejected by the Community to the Contractor.

REQUEST FOR SUBSTITUTIONS

The Contract is based on the materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or "or-equal" items. Whenever it is indicated or specified in the Bidding Documents that “substitute” or “or-equal” materials or equipment may be furnished or used, application for such acceptance will be considered after the effective date of the Agreement.

CULTURAL SENSITIVITY TRAINING

The Contractor is responsible for ensuring that all personnel, including subcontractor personnel, attend the Cultural Sensitivity Training (CST) provided by the Community’s Tribal Historic Preservation Office (THPO).

The CST will provide information regarding Community and Federal laws and ordinances protecting sacred sites and artifacts.

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The CST is mandatory for all personnel of the Contractor and subcontractors, regardless of activity.

Register at https://srpmic-cst-registration.corsizio.com/. The CST is approximately 40 minutes long and is offered virtually in English and Spanish. The CST is designed to be taken individually and not in a group setting. After completing the video training, each individual will take a short quiz. Upon completion of the quiz, all personnel will receive a sticker certifying that the class was completed.