Public Safety Facilities Siding Upgrades_Project Manual 10 04 21.pdf

CITY OF EUGENE

PUBLIC SAFETY FACILITIES SIDING UPGRADES

PROJECT MANUAL

ADVERTISEMENT NUMBER 2022 – 1002

CITY JOB NUMBER 51106

City of Eugene Central Services Facility Management Division

210 Cheshire Avenue Eugene, Oregon, 97401

PIVOT Architecture 44 W. Broadway #300

Eugene, OR 97401 541-342-7291

PUBLIC SAFETY FACILITIES SIDING UPGRADES

Public Safety Training Building 1701 W. 2ND Avenue Eugene, Oregon 97401

Fire Station #2 1725 W. 2ND Avenue Eugene, Oregon 97401

CITY PROJECT NUMBER: 51106

ARCHITECT’S PROJECT NUMBER: 1818

PROJECT MANUAL

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

SPECIFICATIONS GROUP

ARCHITECT:

PIVOT Architecture PC 44 W. Broadway #300 Eugene, OR 97405

(541) 342-7291 Office

ENVELOPE CONSULTANT:

WJE Engineers & Architects, PC 960 South Harney Street Seattle, WA 98108

(206) 622-1444 Office

DATE: 04 October 2021

CITY OF EUGENE SECTION 00 01 10

STANDARD DOCUMENTS TABLE OF CONTENTS

TABLE OF CONTENTS

00 01 10

PUBLIC SAFETY FACILITIES SIDING UPGRADES, CITY OF EUGENE

CITY PROJECT NUMBER: 51106

PROCUREMENT REQUIREMENTS Pages 00 01 01 Title Page 00 01 10 Table of Contents 00 01 15 List of Drawings Sheets 00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 41 10 Bid Form 00 43 13 Bid Security

AIA Bid Bond 00 43 39 Subcontractor Utilization Report………………………………………………………

Subcontractor Utilization Monthly Report 00 45 19 Affidavit of Non-Collusion 00 45 20 Full-Time Superintendent Disclosure Statement 00 45 22 First-Tier Subcontractor Disclosure

CONTRACT REQUIREMENTS

00 52 13 Form of Agreement

AIA A101 Standard Form of Agreement between Owner and Contractor 00 61 13 Performance and Payment Bonds

AIA A312 Performance and Payment Bond Forms 00 62 16 Certificate of Insurance

ACORD 25-S and Supplemental Attachment (AIA G715) 00 72 13 General Conditions

AIA A201 General Conditions of the Contract for Construction 00 73 01 Standard Contract Provisions (City of Eugene)

Exhibit B - City of Eugene Standard Contract Provisions 00 73 21 Employee Drug Testing Program

Exhibit C - Employee Drug Testing Program 00 73 43 Prevailing Wage Rates Wage Determination 00 73 63 Security Requirements

S P E C I F I C A T I O N S G R O U P

DIVISION 1 - GENERAL REQUIREMENTS SUBGROUP

01 11 00 Summary of Work 01 25 00 Substitution Procedures

Substitution Request Form 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures 01 31 00 Project Management & Coordination 01 32 00 Construction Progress Documentation

CITY OF EUGENE SECTION 00 01 10

STANDARD DOCUMENTS TABLE OF CONTENTS

01 33 00 Submittal Procedures 01 35 16 Alteration Project Procedures 01 35 53 Security Procedures 01 45 00 Quality Control 01 45 29 Testing Laboratory Services 01 50 00 Temporary Facilities & Controls 01 60 00 Product Requirements 01 73 29 Cutting and Patching 01 74 00 Cleaning and Waste Management 01 77 00 Closeout Procedures

F A C I L I T Y C O N S T R U C T I O N S U B G R O U P

DIVISION 2 – EXISTING CONDITIONS

02 41 00 Demolition

DIVISION 6 – WOOD. PLASTICS AND COMPOSITES

06 1053 Miscellaneous Rough Carpentry 06 2000 Finish Carpentry

DIVISION 7 -THERMAL AND MOISTURE PROTECTION

07 21 00 Thermal Insulation 07 25 00 Weather Barriers 07 42 13 Metal Wall Panels 07 62 00 Sheet Metal Flashing and Trim 07 92 00 Joint Sealants

DIVISION 8 – OPENINGS

08 43 13 Aluminum-Framed Storefronts 08 44 13 Glazed Aluminum Curtain Walls 08 80 00 Glazing 08 91 00 Louvers

DIVISION 9 - FINISHES

09 21 16 Gypsum Board Assemblies 09 90 00 Painting and Coating

END OF TABLE OF CONTENTS

CITY OF EUGENE SECTION 00 01 15

FACILITY PROJECT STANDARDS LIST OF DRAWING SHEETS

SECTION 00 01 15

LIST OF DRAWING SHEETS

PART 1 - GENERAL

The following lists the Drawings, details, schedules, etc., which form a part of the Contract:

1.01 DRAWINGS

A. Entitled: PUBLIC SAFETY FACILITIES SIDING UPGRADES

PROJECT NUMBER: 51106

TRAINING BUILDING SIDING UPGRADES

T-TB TITLE SHEET

D111 DEMOLITION FLOOR PLAN

A011 SITE PLAN

A111 FLOOR PLAN

A112 EXISTING ROOF PLAN

A211 EXTERIOR ELEVATIONS

A212 EXTERIOR ELEVATIONS

A213 EXTERIOR ELEVATIONS & FRAME ELEVATIONS

A311 BUILDING AND WALL SECTIONS

A311 EXTERIOR DETAILS

A312 EXTERIOR DETAILS

A313 EXTERIOR DETAILS

A315 WINDOW DETAILS

A316 WINDOW DETAILS

A317 WINDOW DETAILS

A318 FLASHING DETAILS

G001 CODE INFORMATION (FOR REFERENCE)

A200 FIRE RATING PATTERN PLANS (FOR REFERENCE)

FIRE STATION #2 SIDING UPGRADES

T-S2 TITLE SHEET

D121 DEMOLITION FLOOR PLAN

A021 SITE PLAN

A121 FLOOR PLAN

A122 EXISTING ROOF PLAN

A221 EXTERIOR ELEVATIONS

A222 EXTERIOR ELEVATIONS

A321 BUILDING AND WALL SECTIONS

A322 WALL SECTIONS

A323 EXTERIOR DETAILS

A324 EXTERIOR DETAILS

CITY OF EUGENE SECTION 00 01 15

FACILITY PROJECT STANDARDS LIST OF DRAWING SHEETS

B. Dated:

A325 EXTERIOR DETAILS

A326 WINDOW DETAILS

A327 FLASHING DETAILS

October 4, 2021

C. Prepared by: PIVOT Architecture 44 W. Broadway #300 Eugene, OR 97401

PART 2 - PRODUCTS

Not Used.

PART 3 - EXECUTION

Not Used.

END OF SECTION

CITY OF EUGENE SECTION 00 11 13

Public Safety Facilities Siding Upgrades ADVERTISEMENT TO BID

SECTION 00 11 13

ADVERTISEMENT TO BID NO. 2022-1002

INVITATION TO BID

Pursuant to ORS 279B.055 and City of Eugene Administrative Order 44-14-08F, Public Contracting Rule (City Rule) 137-047-0255, sealed bids for (PUBLIC SAFETY FACILITIES SIDING UPGRADES), City Project Number GJN 51106, for the City of Eugene will be accepted by the Purchasing Office until (2:00 pm, October 28, 2021). Bids will be opened immediately thereafter and publicly read aloud in an electronic bid opening meeting in Microsoft Teams here: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTZiZjI0ZWYtZTZlMC00MDZlLWExZGYtOWU0OGJmN2I3NmQx%40threa d.v2/0?context=%7b%22Tid%22%3a%220c0d3453-aa1d-41bc-8aa3- 5c843d4ca0e8%22%2c%22Oid%22%3a%224e6f5112-879d-4462-84ae- 7d4449122a9b%22%7d . Bids will not be accepted after the bid closing time and date. Bids shall be valid for 30 days after opening unless otherwise specified in the bid specifications.

This Invitation to Bid (ITB 2022-1002) does not commit the City to pay any costs incurred by any bidder in the submission of a bid.

In accordance with City of Eugene Administrative Order 44-14-08F and Public Contracting Rules (City Rule) 137-047-0255, vendors must upload bids to the OregonBuys portal prior to the due date and time indicated in the ITB or any extension thereof made by addendum.

The documented PDF upload must read: ITB 2022-1002 Public Safety Facilities Siding Upgrades, 10/28/2021.

The City is not responsible for the premature opening of or the failure to open a bid not properly identified or addressed.

Bidder is responsible for submitting their bid prior to the closing time and date. Late bids will not be accepted. Bids received after the scheduled closing time for filing will be returned to the bidder unopened.

PROJECT DESCRIPTION

In general, the Project includes the removal and replacement of exterior siding, windows, and associated flashings and trim on a portion of the existing Public Safety Training Building and existing Fire Station #2 in Eugene, Oregon.

PRE-BID CONFERENCE

The Pre-Bid Conference will be held on October 13, 2021 at 3:00 PM. Attending the pre-bid conference is not mandatory for Prime Bidders. Interested Contractors, Subcontractors, and Suppliers are invited to attend. Due to the current public health emergency, cloth face coverings are required to be worn in all instances. The meeting will be conducted outdoors with limited indoor review. Submit email questions regarding the Work to the City of Eugene Project Manager listed below.

CONSTRUCTION DOCUMENTS

Bidding Documents, including Project Manual, specifications, drawings, bidding forms, and sample form of agreement are available for downloading in pdf format and may be examined electronically by logging in to OregonBuys.

Bidders must submit their bids (link provides detailed instructions) through OregonBuys before the due date and time specified. Bidders who need assistance with OregonBuys can contact the Supplier Help Desk at support.oregonbuys@oregon.gov or 1-855-800-5046.

All Plans Centers currently registered under the appropriate commodity codes on the State of Oregon OregonBuys site will be notified that documents are available to download from the website and, if they view this solicitation, will become a Bidding Documents Holder on this project. Plans Centers currently registered in OregonBuys include, but are not limited to:

Eugene Builders Exchange, Eugene, OR, 541-484-5331;

Daily Journal of Commerce Plan Center, Portland, OR, 503-274-0624;

McGraw-Hill Dodge, Portland, OR, 800-503-5676;

Contractor Plan Center, Clackamas, OR, 503-650-0148;

Premier Builders Exchange, Bend, OR, 541-389-0123;

Salem Contractor’s Exchange, Salem, OR; 503-362-7957;

Douglas County Plan Center, Roseburg, OR; 541-440-9030.

Notice of available addenda will be issued only to those who are a Bidding Documents Holders in the State of Oregon OregonBuys system. Those acquiring documents are responsible to obtain all addenda.

PREVAILING WAGE

This project is a public works project subject to ORS 279C.800 to 279C.870.

BID SECURITY

Bidders shall submit a Bid Security for ten percent (10%) of the Bid amount, plus any additive alternates, by one of the following methods:

Attach a scanned version of a paper bid bond, Certified Check, Cashier’s Check, Savings and Loan Secured Check, or irrevocable Letter of Credit issued by a financial institution;

the validity of which will be verified after the bid opening.

Alternatively, use an electronic bid bond service to submit a link which includes verification of the bid bond.

NON-RESIDENT BIDDERS

In accordance with ORS 279A.120, Bidders will be required to indicate on the Bid Form whether the Bidder is an Oregon resident.

CONTRACTOR’S REGISTRATION

The City will not consider Bids unless the Bidder (Contractor) is registered with the Construction Contractors Board as required by ORS 701.

ASBESTOS ABATEMENT

Asbestos work is not anticipated. If asbestos conditions are discovered by Contractor, Contractor shall immediately notify City.

OWNER'S RIGHT TO REJECT PROPOSALS

The City of Eugene may hold Bids for a period not to exceed sixty (60) days from date bids are due for the purpose of reviewing bid documents and investigating qualifications of Bidders prior to awarding Contract. The City of Eugene reserves the right to reject any Bid for good cause upon finding that it is in the best interest of the City to do so.

BY INVITATION OF:

Loren Berry Project Manager lberry@eugene-or.gov 541-682-5547 210 Cheshire Ave Eugene OR 97401

PUBLISHED:

Daily Journal of Commerce; https://djcoregon.com, OregonBuys; https://oregonbuys.gov/bso/

Dated:

October 4, 2021

END OF ADVERTISEMENT

CITY OF EUGENE 00 21 13

Public Safety Facilities Siding Upgrades INSTRUCTIONS TO BIDDERS

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.01 DEFINITIONS

A. Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Advertisement for Bids, Instructions to Bidders, the Bid Form, and other sample Bidding and Contract Forms. The proposed Contract Documents consist of the Form of Agreement between the Owner and the Contractor, Conditions of the Contract (General and other Conditions), Drawings, Specifications, and all Addenda issued prior to the execution of the Contract.

B. All definitions set forth in the Contract General Conditions or in other Contract

Documents are applicable to the Bidding Documents.

C. Addenda (written or graphic) are instruments issued prior to execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

D. A Bid is a complete and properly signed proposal to do the work, (or designated portion thereof) for the sums stipulated therein, submitted in accordance with the Bidding Documents.

E. A Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the Base Bid, to which work may be added or from which work may be deducted for sums stated in Alternate Bids.

F. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work as described in the Bidding Documents is accepted.

G. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services or a portion of the Work as described in the Bidding Documents or in the proposed Contract Documents.

H. A Bidder is a person or entity who submits a Bid.

I. A Sub-Bidder is a person or entity who submits a Bid to a Bidder for materials, equipment, and/or labor for a portion of the work.

1.02 BIDDER'S REPRESENTATION

A. The Bidder, by making a Bid, represents that:

1. The Bidder has read and understands the Bidding Documents and the Bid is made in accordance therewith.

2. The Bidder has watched the pre-bid video, become familiar with the local conditions under which the Work is to be performed, and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents.

3. The Bid is based upon the materials, equipment, systems, required by the

Bidding Documents without exceptions.

1.03 BIDDING DOCUMENTS

A. Copies: Owner will issue Bidding Documents as stated in the Advertisement for Bids.

B. Complete sets of Bidding Documents shall be used in preparing Bids. The Owner does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. In making the Bidding Documents available on the above terms, the Owner does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant permission for any other use of the Bidding Documents.

D. Public Records: The submitted Bid and one copy of each original Bid received in response to it, together with copies of all documents pertaining to the award of a Contract, shall be kept by the City of Eugene Facility Management Division and made a part of a file or record which shall be open to public inspection. If a proposal contains any information that is considered trade secret under ORS 192.501(2), each sheet of such information must be marked with the following legend:

E. "This data constitutes a trade secret under ORS 192.501(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192."

F. The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only "unless the public interest requires disclosure in the particular instance." Therefore, nondisclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determinations made pursuant to the Public Records Law.

1.04 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

A. Bidders and Sub-Bidders shall carefully study and compare the Bidding Documents with each other and with other work being bid concurrently or presently underway to the extent that it relates to the Work for which the Bid is submitted, shall examine the site and local conditions, and shall promptly notify the Owner of any ambiguity, inconsistency, or error which they may discover.

B. Bidders and Sub-Bidders requiring clarification or interpretation of the Bidding

Documents shall make a request to reach the Owner at least seven days prior to the date for receipt of Bids.

C. Any interpretation, correction, or change of the Bidding Documents will be made by Addendum. Interpretations, corrections, or changes of the Bidding Documents made in any other manner will not be binding and Bidders shall not rely upon such interpretations, corrections, and changes.

1.05 PRODUCT SUBSTITUTIONS

A. Submit requests for approval to reach Architect/Owner at least 10 days prior to Bid due date in accordance with requirements specified in Section 01 25 00.

1.06 ADDENDA

A. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose, and will be issued as follows:

1. All vendors and Plans Centers who have viewed the original solicitation on the State of Oregon ORPIN site and have become a Bidding Documents Holder on the project will be electronically notified that Addenda are available to download through ORPIN.

2. No addenda will be issued later than 72 hours prior to the date for receipt of Bids except an addendum withdrawing the request for Bids or one postponing the date for receipt of Bids.

B. Each Bidder shall ascertain that, prior to submitting a Bid, the Bidder has received all addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

1.07 BIDDING PROCEDURE

A. Form and Style of Bids

1. Bids shall be submitted on the forms identical to the form provided by the Owner.

2. All blanks on the Bid Form shall be filled in by typing them in or manually with ink.

3. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures and, in case of discrepancy between the two, the amount written in words shall govern.

4. Any interlineation, alteration, or erasure must be initialed by the signer of the Bid.

5. All requested alternates shall be bid. If no change in the Base Bid amount is required, enter "No Change."

6. Where two or more Bids for designated portion of the work have been requested, the Bidder may, without forfeiture of his bid security, state his refusal to accept an award of less than the combination of the bids stipulated by the Bidder.

7. The Bidder shall make no additional stipulations on the Bid Form nor qualify his Bid in any other manner.

8. Each copy of the Bid shall include the legal name of the Bidder and a statement that the Bidder is a Sole Proprietor, a Partnership, a Corporation, or other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a Corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent's authority to bind the Bidder.

B. Bid Security

1. Each Bid shall be accompanied by a bid security in the amount of 10 percent of the Bid, pledging that the Bidder will enter into a contract with the Owner on the terms stated in his Bid and will furnish bonds as described hereunder covering the faithful performance of the Contract and the payment of all obligations arising thereunder. Should the Bidder refuse to enter such contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as penalty.

2. If the Owner fails to furnish evidence of financial arrangements to fulfill the Contract obligation as stipulated hereunder, the bid security shall not be forfeited.

3. The surety bond shall be written by a bonding company licensed in the State of Oregon, in the form found in Section 00 43 13, and the Attorney- In-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of his or her power of attorney.

Alternatively, use an electronic bid bond service to submit a link which includes verification of the bid bond.

4. In lieu of a Surety Bond, Bidders may submit a cashier's check, a certified check, a savings and loan-secured check, or an irrevocable letter of credit from a bank or savings and loan institution.

5. The Owner will have the right to retain the bid security of all Bidders until either

a) the Contract has been executed and bonds have been furnished;

b) the specified time has elapsed so that Bids may be withdrawn; or

c) all Bids have been rejected.

C. Submission of Bids

1. The Bid, a scanned copy of the bid security, and any other documents required to be submitted with the Bid shall be uploaded as a pdf attachment in the OregonBuys online portal. See instructions here:

OregonBuys Vendor Formal Solicitation Response.pdf

2. The online bid submittal shall be identified with the project name and the

Bidder's name and address.

3. Bids shall be uploaded to the OregonBuys online portal prior to the time and date for receipt of Bids indicated in the Advertisement for Bids or any extension thereof made by addendum. The City is not responsible for any delays caused by computer submissions.

4. Bids received after the time and date for receipt of Bids will be either rejected or returned unopened.

5. The Bidder shall assume all responsibility for timely delivery designated for receipt of Bids.

6. Oral or other communication of the Bid is invalid and will not receive consideration.

D. Modification or Withdrawal of Bid

1. A Bid may not be modified, withdrawn, or canceled by the Bidder for 30 calendar days following the time and date designated for the receipt of Bids, and the Bidder so agrees in submitting the Bid. Prior to the time and date designated for receipt of Bids, any Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Notice of bid withdrawal shall be emailed in writing on the Bidder’s letterhead, signed by an authorized representative of the Bidder.

Bid modifications must include the Bidder’s statement that the modification amends and supersedes the prior Bid. The Bidder shall mark the submitted modification as follows: 1) Bid Modification; and 2) Bid number (or other identification as specified in the solicitation.)

2. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these instructions to Bidders.

E. First-Tier Subcontractor Disclosure Statement

1. A complete Bid shall include the First-Tier Subcontractor Disclosure Statement as required by ORS 279C.370. The First-Tier Subcontractor Disclosure Statement may be submitted separately from the Bid. No Bid will be considered unless both the Bid and the First-Tier Subcontractor Disclosure Statement are submitted and received prior to the date and times indicated.

F. Form and Style of Disclosure Statement:

1. First-Tier Subcontractor Disclosure shall be submitted on the form provided in the Bidding Documents.

2. All blanks on the form shall be filled in by typewriter or manually in ink.

Any interlineation, alteration, or erasure must be initialed by the signer of the Disclosure Statement.

3. The Disclosure Statement shall include the legal name of the Bidder and shall be signed by the person or persons legally authorized to bind the Bidder to a Contract.

4. The Disclosure Statement shall be submitted by email to the same address as the bid. The email shall be identified with the Project name, and the Bidders name and address with the notation “FIRST-TIER SUBCONTRACTOR

DISCLOSURE STATEMENT ATTACHED.”

a) The First-Tier Subcontractor Disclosure shall be submitted to the designated email address within two working hours of the date and time specified for receipt of bids.

b) Oral communication of the First-Tier Subcontractor Disclosure Statement is not valid and will be rejected.

c) Failure to submit the First-Tier Subcontractor Disclosure Statement will result in a Bid being considered nonresponsive and such bids will be rejected.

1.11 CONSIDERATION OF BIDS

A. Bid Opening

1. Bid security shall be in an amount sufficient for the Bid as modified or resubmitted.

2. Bids will be opened immediately and publicly read aloud in a Microsoft Teams meeting here: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTZiZjI0ZWYtZTZlMC00MDZlLWExZGYtOWU0OGJmN2I3 NmQx%40thread.v2/0?context=%7b%22Tid%22%3a%220c0d3453-aa1d- 41bc-8aa3-5c843d4ca0e8%22%2c%22Oid%22%3a%224e6f5112-879d-4462- 84ae-7d4449122a9b%22%7d .

3. Bidders and others properly interested are invited to remotely view the Bid opening; however, the identity of the successful Bidder will not be determined at the Bid opening time. The Owner reserves the right to review the Bids and to consult with the Design Team and with Legal Counsel about the sufficiency and legality of the Bids.

B. Rejection of Bids

1. The Owner shall have the right to reject any or all Bids and to reject a Bid not accompanied by required bid security or data required by the Bidding Documents, or to reject a Bid which is in any way incomplete or irregular.

2. The Owner shall also have the right to reject any or all Bids when in the Owner's judgment it is in the Owner's best interest to do so.

C. Acceptance of Bid

1. It is the intent of the Owner to award a Contract to the lowest responsible Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available.

2. The Owner shall have the right to waive any informality or irregularity in any Bid received and to accept the Bid which, in the Owner's judgment, is in its own best interest.

3. The Owner shall have the right to accept alternates in any order or combination and to determine the low Bidder on the basis of the sum of the base Bid and the alternates accepted.

4. The Owner shall provide written Notice of Intent to Award the contract to all Prime Bidders to the address listed in the Bid by email. The Notice of Award shall not be issued until the later of the following:

a) Seven (7) days after the date of Notice of Intent to Award.

b) Until the Purchasing Manager provides a written response to timely filed protests, if any, that deny the protests and affirm the award; or until any appeal of the Purchasing Manager’s decision regarding a protest has been reviewed by the City Manager.

5. Bidder’s protests must comply with the City of Eugene Public Contracting Regulations 2014 Section 137-049-0450 to be considered valid.

D. Qualification of Bidders

1. Any Bidder whose Bid is under consideration shall, upon request, promptly furnish satisfactory evidence of experience, organization, and has equipment available for the performance of the Contract.

E. Post-Bid Submittals

1. The selected Bidder shall within 48 hours after notification of his successful Bid submit the following to the Owner:

a) A designation of the work to be performed by the Bidder with his own forces.

b) The proprietary names and the suppliers of principal products, systems, and equipment proposed for the work.

c) A list of the names of the Subcontractors or other persons or entities, including those who are to furnish materials or equipment fabricated to a special design proposed for the principal portions of the work.

d) A hard copy of the Bid Security.

2. The Bidder will be required to establish to the satisfaction of the Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Bidding Documents.

3. Prior to the award of the Contract, the Owner will notify the Bidder in writing if the Owner, after due investigation, has reasonable objection to any person or entity proposed by the Bidder. If the Owner has a reasonable objection to a proposed person or entity on such List, and refuses in writing to accept such Person or Entity, the Bidder may, at the Bidder's option, (1) withdraw the Bid or (2) submit an acceptable substitute person or entity with an adjustment in the Base Bid or Alternate Bid to cover the proven difference in cost occasioned by such substitution. The Owner may, at its discretion, accept the increased Bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, Bid Security will not be forfeited.

4. Failure to object to a manufacturer shall not constitute a waiver of any of the requirements of the Contract Documents and all products furnished by the listed manufacturer must conform to such requirements.

5. Persons and entities proposed by the Bidder and to whom the Owner has made no reasonable objection must be used on the Work for which they are proposed and they shall not be changed except with the written consent of the Owner.

1.12 EMPLOYEE DRUG TESTING PROGRAM

A. General. The Contractor shall maintain an employee drug testing program in accordance with ORS 279C.505(2).

B. Certificate of Bidder/Contractor of Employee Drug Testing Policy. Before starting Work, the Contractor shall complete and sign Certificate of Bidder/Contractor of Employee Drug Testing Policy certifying Contractor and any Subcontractors have Drug Testing Policy as required above.

C. Failure to submit the Certificate of Bidder/Contractor of Employee Drug

Testing Policy will result in a nonresponsive exhibit.

1.13 PUBLIC WORKS BONDS

A. General. Before starting Work, all Contractors and Subcontractors, unless exempt under ORS 279C.800 to 279C.870, shall file with the Construction Contractors Board a Public Works bond with a corporate surety authorized to do business in Oregon in the amount of $30,000. The bond must provide that the Contractor or Subcontractor will pay claims ordered by the Bureau of Labor and Industries to workers performing labor. Before permitting a Subcontractor to start Work, the Contractor shall verify the Subcontractor has also filed a Public Works bond with the Construction Contractors Board.

B. Statement Certifying Public Works Bond Filed. Before starting Work, the

Contractor shall provide the City a written statement certifying Contractor and any Subcontractors have filed a Public Works bond as required above.

1.14 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

A. The successful Bidder shall, prior to the execution of the Contract, furnish bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder each for 100 percent of the Contract sum secured through the Bidder's usual sources as may be agreeable to the parties. The premiums shall be paid by the Bidder.

B. The Bidder shall deliver the required Bonds to the Owner no later than 10 days after receiving the Contract Forms, or if the Work is commenced prior thereto in response to a Letter of Intent, the Bidder shall, prior to the commencement of the Work, submit evidence satisfactory to the Owner that such Bonds will be furnished and delivered.

C. The Bonds shall be dated on or after the date of the Contract.

D. The Bidder shall require the Attorney-in-Fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of Power of Attorney.

PART 2 - PRODUCTS

PART 3 - EXECUTION

CITY OF EUGENE 00 41 10

FACILITY PROJECT STANDARDS BID FORM

Revised 10/4/2021

BID FORM

PROJECT INFORMATION

Project Title: Public Safety Facilities Siding Upgrades Project Location: City of Eugene Public Safety Center

1705 W. 2nd Avenue, Eugene, OR

Owner's Name: City of Eugene, Facility Management

Owner's Address: 210 Cheshire Avenue, Eugene, Oregon 97401

RECEIPT OF BIDS AND FIRST-TIER SUBCONTRACTOR DISCLOSURE STATEMENT

Location for Receipt of Bids and First-Tier Subcontractor Disclosure Statements:

City of Eugene Facility Management Office 210 Cheshire Avenue Eugene, Oregon 97401

Bids Due: No later than 2:00:59 p.m. on Thursday, October 28, 2021

(Bids open immediately after receipt of Bids)

First-Tier Subcontractor Disclosure Statement due: No later than 4 p.m. on Thursday, October 28, 2021

BIDDER’S NAME:

Bidder’s Address:

Telephone: FAX:

Oregon CCB # CCB Expiration date:

REQUIREMENTS:

� Bid Bond w/Power of Attorney or Certified Check � Full-Time Superintendent Disclosure � Affidavit of Non-Collusion � First-Tier Subcontractor Disclosure (to be submitted separately)

ADDENDA:

The undersigned acknowledges receipt of and agrees to be bound by addenda numbered _________ through _________, inclusive.

PROPOSAL

BASE BID

The undersigned is (check one of the following and insert information requested):

_____ a. A Corporation organized and existing under the laws of the State of

_____________; or

_____ b. A Partnership registered under the laws of the State of _____________; or

_____ c. An individual doing business under an assumed name registered under the laws of the State of ___________________________; or

_____ d. An individual doing business under his or her own name;

and hereby proposes to furnish all material and labor and perform all Work as hereinafter indicated for [Project Name] in strict accordance with Drawings and

Specifications prepared by [Architect or Engineer] for a Base Bid of

__________________________________________________________________________ Dollars and the Undersigned agrees to be bound by the following documents:

Advertisement for Bids Instructions to Bidders Bid Security Affidavit of Non-Collusion Certificate of Bidder/Contractor of Employee Drug Testing Policy First-Tier Subcontractor Disclosure Full-Time Superintendent Disclosure Statement

Form of Agreement Performance & Payment Bonds General Conditions Drawings Specifications Listed in Project Manual Table of Contents City of Eugene Standard Contract Provisions Prevailing Wage Rates

OVERHEAD AND PROFIT

The above Bid Price includes all fees, taxes, profit, overhead, and similar items, except those fees identified in the Project Manual to be paid by Owner. It is understood that the sum of the Bid items shall constitute complete compensation for construction of the projects and all appurtenances complete and ready for operation as shown on the plans and specifications.

TIME OF COMPLETION

Work will be completed within the time stipulated and specified in Summary of Work, Section 01 11 00.

BIDDER'S RESIDENCY

____ The Bidder is a resident of the State of Oregon.

____ The Bidder is a non-resident of the State of Oregon as defined below.

A non-resident of Oregon is one who has neither paid unemployment taxes nor income taxes in Oregon during the 12 calendar months immediately preceding submission of this Bid, nor has a business address in Oregon.

If a nonresident, the Bidder shall indicate the state in which the Bidder resides and the Preference Discount, if any, given by that state.

Bidder's State of Residence: ________________________________

Preference Discount given by Bidder's Residence State: __________________%

In determining the lowest responsible Bidder for this Work, the above stated percentage will be added to the Bid of nonresident Bidders for purposes of determining the low Bidder, but the percentage will not be added to the Contract Sum appearing in the Agreement.

BIDDER'S STATEMENT

Bidder in carrying out the contract will comply with all applicable laws. ____ Yes ____ No

BID SECURITY

Accompanying herewith is Bid Security; which is not less than 10 percent of the total amount of the Base Bid plus Additive Alternate Bids, if any.

BID SECURITY FORFEITURE

The undersigned further agrees that the Bid Security accompanying this Bid is left in escrow with the Owner; that the amount thereof is the measure of liquidated damages which the Owner will sustain by the failure of the undersigned to execute and deliver the above-named Agreement, and Performance and Payment Bonds, and that if the undersigned defaults in either executing the Agreement or providing the Performance and Payment Bonds within 10 days after receiving the contract forms, then the full value of the Bid Security may, at the Owner's option, become the property of the Owner; but if the Bid is not accepted within 60 calendar days after the time set for the opening of the Bids or if the undersigned executes and timely delivers the said Agreement and Performance and Payment Bonds, the Security will be returned.

CONTRACT AND BOND

The undersigned agrees, if awarded the Contract, to provide proof that the Contractor and all Subcontractors have Public Works bonds filed with the Construction Contractor Board or are exempt under ORS 279C.800 to 279C.870, as amended by SB477. This shall be available to the City before starting Work.

The undersigned agrees, if awarded the Contract, to deliver to the Owner within 10 days after receiving the Contract forms an executed Agreement together with satisfactory Performance and Payment Bonds in an amount equal to 100 percent of the Contract Sum.

The Surety requested to issue the Performance and Payment Bonds will be:

Name of Surety Company: ________________________________________________________.

The undersigned hereby authorizes said Surety Company to disclose any information to the Owner concerning the Undersigned's ability to supply Performance and Payment Bonds in the amount of the Contract Sum.

EMPLOYEE DRUG TESTING PROGRAM

The undersigned certifies to have in-place a Qualifying Employee Drug Testing Program, pursuant to ORS 279C.505(2).

FULL-TIME ON-SITE SUPERINTENDENT

The undersigned agrees, if awarded the Contract, to: 1) provide a full-time on-site project superintendent as stated in the Full-Time Superintendent Disclosure Statement, and; 2) to obtain the Owner’s written permission prior to changing superintendents during the course of the project.

WAGE RATES

The undersigned agrees, if awarded a Contract, to comply with the provisions of ORS 279C.800 to 279C.870 pertaining to the payment of prevailing rates of Wage.

REQUIRED ATTACHMENTS TO BID FORM

- Bid Security with Power of Attorney

- Affidavit of Noncollusion

- Full-Time Superintendent Disclosure Statement

CONTRACTORS' REGISTRATION

As a condition to submitting this Bid, a Contractor must be registered with the Oregon Construction Contractors Board in accordance with ORS 701.035 to 701.055, and the Contractor must disclose the Registration Number. Failure to register and disclose the

Number, will make this a non-responsive Bid and the Bid will be rejected, unless contrary to Federal Law.

Contractor's Registration Number: _____________________________________

Expiration Date: _____________________________

The undersigned hereby certifies that all Subcontractors performing construction work as described in ORS 701.005(2) will be registered with the Construction Contractors Board prior to commencing work under this Contract.

SIGNATURES

Firm Name: ____________________________________________________________________

Address: _______________________________________________________________________

Phone: _____________________________ Fax: _____________________________

By: ___________________________________________________________________________ (Sole Individual)

Type or Print Name: _____________________________________________________________ or

By: ___________________________________________________________________________ (Partner)

Type or Print Name: _____________________________________________________________ or

By: ___________________________________________________________________________ (Authorized Officer of Corporation)

Type or Print Name: _____________________________________________________________

Attested By: ____________________________________________________________________ (Secretary of Corporation)

Type or Print Name: _____________________________________________________________

END OF BID FORM

CITY OF EUGENE 00 43 13

FACILITY PROJECT STANDARDS BID SECURITY FORM

SECTION 00 43 13

BID SECURITY

PART 1 - GENERAL

1.01 FORM OF SECURITY

A. The Bid Security for this Project shall be executed on AIA Form A310-2010, copy attached.

PART 2 - PRODUCTS

Not Used.

PART 3 - EXECUTION

CITY OF EUGENE 00 43 13

FACILITY PROJECT STANDARDS BID SECURITY FORM

SECTION 00 43 39

D/MWESB SUBCONTRACTOR UTILIZATION REPORT

PART 1 – GENERAL

1.01 FORM OF REPORT

A. In the event work described herein is awarded, successful Bidder shall submit the attached form, City of Eugene Subcontractor Utilization Monthly Report, by the fifth day of each month.

PART 2 – PRODUCTS

Not Used.

PART 3 – EXECUTION

Subcontractor Utilization Monthly Report

City of Eugene | Finance | Purchasing Office

100 W. 10th Ave. Suite 400 | Eugene, OR 97401

Phone (541) 682-5058 | Fax (541) 682-6233

Project Name Contractor (Company Name)

Contract Number (Agency use)

This monthly report is required for all contracts. The contractor shall complete and submit this form to the City of Eugene by the 5th day of every month, to report on the previous month. This information will be used to track utilization of certified D/MWESB firms within City contracting. Use the "Submit Report" button to submit the report directly to the Equity in Contracting program.

By submitting this form, the contractor certifies that this form accurately represents the utilization of the firms listed below for performance on this project.

Please list all firms, regardless of status. If more space is required, please provide the additional information on a second sheet.

As the Authorized Representative, I certify that the information contained in this form is complete and accurate to the best of my knowledge. Yes

Authorized Representative Authorized Representative Title Authorized Representative Phone Authorized Representative Email

Name of all Subcontractor(s) Tax ID Number COBID Certification Status*

(check all that apply) and ID#.

Total Contract Amount Amount Paid This Period Amount Paid to Date

*Only list COBID certified businesses and ID #. Certification for socially and economically disadvantaged businesses in the State of Oregon is available free of charge through the Certification Office for Business Inclusion and Diversity (COBID). Please visit www.oregon4biz.com/How-We-Can-Help/COBID for more info.

COBID Certification Status* (check all that apply) and ID#.

Report Date

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE

MBE ESB

WBE

SDVBE

None ACDBE

ID#

Check box if submitting FINAL project reportSubmit Report

CITY OF EUGENE 00 45 19

FACILITY PROJECT STANDARDS AFFIDAVIT OF NONCOLLUSION

SECTION 00 45 19

AFFIDAVIT OF NONCOLLUSION

TO: CITY OF EUGENE, A MUNICIPAL CORPORATION OF THE STATE OF OREGON

STATE OF OREGON )

)SS

COUNTY OF LANE )

(BIDDER’S FIRM NAME)

I, the undersigned, as [(sole owner) (a partner) (officer of the foregoing corporation) (agent of the above bidder)], being first duly sworn on oath, depose and say:

That the attached bid has been arrived at by the bidder, independently, and has been submitted without collusion with, and without any agreement, understanding or planned course of action with, any other contractor, bidder, or vendor on materials, supplies, equipment or services, described in the invitation to bid, designed to limit independent bidding or competition.

The contents of the bid herein presented and made have not been communicated by the bidder or [(his) (their) or (its)] employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid, and will not be communicated to any such person prior to the official opening of the bid.

I have fully informed myself regarding the accuracy of the foregoing statements, and the same are made by me based on my personal information.

I have read and understood the City of Eugene Standard Contract Provisions.

Signature _____________________________________ Title ______________________________________

Subscribed and sworn before me this _____________day of ___________________________, 20_____.

My commission expires: _______________________ ______________________________________

Notary Public

END OF AFFIDAVIT

CITY OF EUGENE 00 45 20

FACILITY PROJECT STANDARDS FULL-TIME SUPERINTENDENT DISCLOSURE STATEMENT

SECTION 00 45 20

FULL-TIME SUPERINTENDENT DISCLOSURE STATEMENT

Project Title: Training Building Siding Upgrades City of Eugene Project No. 51106 Project Location: 1705 W. 2nd Avenue, Eugene, OR Submit to: 210 Cheshire Avenue, Eugene, Oregon 97401

BIDDER INFORMATION

Bidder’s Name: _____________________________________________

Bidder’s Address _____________________________________________

City, State, Zip _____________________________________________

Person signing bid: _____________________________________________

List below the name, address, telephone, cellular phone, FAX numbers and E-mail address of the full-time, on-site project superintendent:

Superintendent Name:

Phone FAXAddress

Cell Phone E-mail

The undersigned acknowledges that this project requires and will provide a full-time, on-site superintendent throughout the project.

Signature ____________________________________________________________________

Printed Name ____________________________________________________________________

Title ____________________________________________________________________

Subscribed and sworn before me this ___________________________________________________________ day of , 20_____.

My commission expires: _________________________________________________________

Notary Public

END OF STATEMENT

CITY OF EUGENE 00 45 22

FACILITY PROJECT STANDARDS FIRST-TIER DISCLOSURE STATEMENT

SECTION 00 45 22

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT NAME: BID No:

BID CLOSING: Date: Time:

The bidder must identify first-tier subcontractors that will be furnishing labor or will be furnishing labor and materials in connection with the public improvement contract and will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid. The subcontractor disclosures are public records and will be made available for public inspection.

This form must be submitted at the location specified in the Invitation to Bid on the advertised bid closing date and within two working hours after the advertised bid closing time.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract.

Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH

ADDITIONAL SHEETS IF NEEDED.)

NAME DOLLAR CATEGORY

VALUE

OF WORK

1) $

2) $

3) $

4) $

5) $

Failure to submit this form by the disclosure deadline will result in a nonresponsive bid. A nonresponsive bid will not be considered for award.

FORM SUBMITTED BY (BIDDER NAME):

CONTACT NAME:

CITY OF EUGENE 00 45 22

FACILITY PROJECT STANDARDS FIRST-TIER DISCLOSURE STATEMENT

PHONE: FAX:

END OF FIRST-TIER SUBCONTRACTOR DISCLOSURE STATEMENT

CITY OF EUGENE 00 52 13

FACILITY PROJECT STANDARDS FORM OF AGREEMENT

SECTION 00 52 13

FORM OF AGREEMENT

PART 1 - GENERAL

1.01 FORM OF AGREEMENT

A. The Agreement between the Owner and the Contractor for the Work of this Project, will be executed on AIA Form A101 - Stipulated Sum, copy attached.

B. The Agreement between Owner and Contractor shall include the “City of Eugene - Standard Contract Provisions” contained in Section 00 73 01.

C. The Agreement between Owner and Contractor shall include the “Certificate of Bidder/Contractor Employee Drug Testing Program” contained in Section 00 73 21.

D. In the event work described herein is awarded, successful Bidder and Owner shall execute said Contract.

PART 2 - PRODUCTS

Not Used.

PART 3 - EXECUTION

AIA

Document A101TM – 2017

Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum

AIA Document A101™ – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and

International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at

18:59:27 on 08/22/2018 under Order No. 4662499793 which expires on 10/12/2018, and is not for resale.

User Notes: (3B9ADA3E)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion.

The author may also have revised the text of the original AIA standard form.

An Additions and Deletions

Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

The parties should complete

A101™–2017, Exhibit A, Insurance and Bonds, contemporaneously with this

Agreement. AIA Document

A201™–2017, General

Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « » day of « » in the year « » (In words, indicate day, month and year.)

BETWEEN the Owner:

(Name, legal status, address and other information) and the Contractor:

(Name, legal status, address and other information) for the following Project:

(Name, location and detailed description)

The Architect:

(Name, legal status, address and other information)

The Owner and Contractor agree as follows.

AIA Document A101™ – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and

International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at

18:59:27 on 08/22/2018 under Order No. 4662499793 which expires on 10/12/2018, and is not for resale.

User Notes: (3B9ADA3E)

TABLE OF ARTICLES

1 THE CONTRACT DOCUMENTS

2 THE WORK OF THIS CONTRACT

3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

4 CONTRACT SUM

5 PAYMENTS

6 DISPUTE RESOLUTION

7 TERMINATION OR SUSPENSION

8 MISCELLANEOUS PROVISIONS

9 ENUMERATION OF CONTRACT DOCUMENTS

EXHIBIT A INSURANCE AND BONDS

ARTICLE 1 THE CONTRACT DOCUMENTS

The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary, and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, the Contracting…