Public_Records.pdf
PDF 364 KB Posted
- Solicitation number
- 12-26-ENG
- Issued by
- Volusia County, Florida
About this file
This is a public records disclosure document from the City of New Smyrna Beach, Florida, outlining contractor obligations regarding public records management under Florida Statutes Chapter 119. The document specifies that all materials submitted in response to the solicitation for Professional Engineering Services for Marine Applications become the property of the City and may be reviewed by the public ten days after the public opening. The solicitation seeks qualified professional engineering firms to provide marine application services on an as-needed basis through purchase orders and work orders, including services related to dredging, marine design, permitting, seawall design, and site development improvements. The proposal submission deadline is March 30, 2026, at 5:00 p.m., with a non-mandatory opening on March 31, 2026, at 9:00 a.m., and anticipated City Commission award recommendation on April 28, 2026. The contract term is three years from the award date with one optional two-year administrative extension for a maximum cumulative term of five years.
Contractors are required to comply with four core public records obligations: maintain public records necessary to perform the contract, provide copies or allow inspection of requested records within a reasonable timeframe at lawful costs, protect exempt or confidential records from disclosure, and transfer all public records to the City upon contract completion at no cost. Contractors must also register with E-Verify, maintain required insurance coverage including Professional Liability Insurance with a combined single limit of not less than $1,000,000, and submit certifications regarding drug-free and smoke-free workplaces and human trafficking compliance. No specific contract value or guaranteed work volume is provided, as compensation will be determined through subsequent purchase orders and work orders based on the consultant's submitted fee schedule. Inquiries regarding public records obligations should be directed to the City Clerk at 386/410-2630 or clerk@cityofnsb.com.
View the file
Other files
Show all 17
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
File details come from the government source that posted it. Updated .