Public-Meeting_Notice_2026_Land-Surveying.pdf

This is a Public Meeting Notice issued by Volusia County Schools Planning & Business Services regarding Request for Qualifications (RFQ) No. 2026-003 for 2026 Land Surveying Continuing Services. The solicitation seeks to select multiple firms to provide land surveying services on an as-needed basis throughout the district, including certified drawings of property boundaries, legal descriptions, property improvements, and elevations in both printed and digital formats (AutoCAD and PDF). A pre-submittal meeting will be held on November 6, 2025, at 10:00 AM EST at the Facilities Services Building in Daytona Beach, Florida, with optional Teams meeting access provided. The RFQ question deadline is November 13, 2025, with submittals due by December 17, 2025, at 3:00 PM EST. A public submittal opening is scheduled for December 18, 2025, followed by anticipated Consultant Certification Board approval on January 13, 2026, shortlist committee meeting on January 23, 2026, and board approval notice on February 10, 2026, with anticipated contract award on June 23, 2026. The contract term is two years with the possibility of up to three additional one-year renewals contingent upon mutual agreement and satisfactory performance.

Compensation will be negotiated on a fixed hourly rate basis by job category, including rates for registered surveyors, surveying crews, GPS crews, CADD technicians, and clerical staff, with work distributed equitably among selected firms based on location, workloads, and turnaround times. Current incumbent vendors include CPH Consulting, LLC; Daniel W. Cory, Surveyor, LLC; ECHO UES, Inc.; Kuhar Surveying & Mapping, LLC; L&S Diversified, LLC; Sliger & Associates, Inc.; Southeastern Surveying and Mapping Corp.; and T2 UES, Inc. Firms must maintain professional liability insurance of $1,000,000, be properly registered to practice in Florida, and hold a current Certificate of Qualification from the School Board of Volusia County Florida. The RFQ evaluation employs a weighted scoring system: experience (35%), past performance (25%), project approach (20%), current workload (15%), and location (5%). The solicitation follows the Consultants' Competitive Negotiations Act (CCNA) and State Requirements for Educational Facilities (SREF) and does not specify specific set-aside designations or restrictions on responding organizations.