Public-Meeting_Notice_2026_Eng-Testing.pdf

This is a Public Meeting Notice issued by Volusia County Schools Planning & Business Services regarding Request for Qualifications (RFQ) No. 2026-001 for Engineering Testing Continuing Services. The solicitation seeks to select multiple qualified firms to provide engineering testing and laboratory services on an as-needed basis for various district projects, including asphalt inspection and testing, concrete compression testing, soil boring and analysis, masonry unit testing, welding inspection, structural bolted connection testing, and Phase I environmental audits. A pre-submittal meeting is scheduled for Thursday, November 6, 2025, at 10:00 AM EST at the Facilities Services Building in Daytona Beach, Florida, with virtual Teams meeting access available. The RFQ question deadline is November 13, 2025, at 3:00 PM, with consultant certification applications due December 15, 2025, and submittals due December 17, 2025, at 3:00 PM. A public submittal opening is scheduled for December 18, 2025, at 9:00 AM, followed by a consultant certification board meeting on January 13, 2026, a shortlist committee meeting on January 23, 2026, board approval notice on February 10, 2026, and anticipated contract award on June 23, 2026. The contract is a two-year engagement with potential renewal options for up to three additional one-year terms contingent upon satisfactory performance and mutual agreement.

Compensation is structured as a negotiated fixed fee, with Phase I Environmental Audits priced on a tiered fixed-fee basis dependent on parcel size (0-20 acres, 20-60 acres, and 60+ acres). Selected firms must possess a current Certificate of Qualification and maintain professional liability insurance of $1,000,000, workers' compensation insurance, general liability of $1,000,000, and automobile liability of $1,000,000. The procurement is governed by the Consultants' Competitive Negotiations Act (CCNA) and State Requirements for Educational Facilities (SREF). Eight consultant firms submitted responses, with evaluation preference given to firms with previous engineering testing experience on occupied school campuses and K-12 contracted services. Additional services beyond basic testing, such as expert witness testimony and Phase II environmental assessments, require separate written authorization and pre-approved hourly rate agreements. Specific contract value or budget ranges are not disclosed in the solicitation materials.