Appendix A - SOW_PSN-2024009287.pdf

RG II-001, Exhibit A (09/30/2020) Page 1 of 6

APPENDIX A

STATEMENT OF WORK

"Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment"

2/28/2024

1.0 BACKGROUND

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S. Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor”.

The National Renewable Energy Laboratory (NREL) Integrated Biorefinery Research Facility (IBRF) North High Bay (NHB) is undergoing a revitalization of the space to better facilitate piloting of biomass conversion and waste carbon utilization technologies. Once the space has been revitalized, process equipment will be needed to enable the plug-and-play environment.

2.0 OBJECTIVE

The objective of this work effort is to is to design, fabricate and commission process equipment that will be utilized in scale-up piloting experiments. This process equipment will be utilized by researchers in NREL’s mission space of advancing renewable technologies towards commercial deployment.

This project will fund the engineering design, procurement, and fabrication of plug-and-play equipment. These units will be sized in the capacity range of a barrel per day production rate. Value engineering, operational flexibility, and process safety will be fundamental elements in the design to maximize the scale-up value and flexibility of the installed equipment. The availability of standard unit operations for researchers will reduce the barrier of entry for a technology to be tested in a continuous and integrated fashion.

A single vendor is preferred to provide the equipment to maximize spare part effectiveness, controls harmonization, process unit compatibility, and consistency in the process design. Depending on the timing of the procurement process, engineering may continue through the detailed phase at NREL to ensure schedule impact is limited.

3.0 SCOPE OF WORK

To meet the objective, the scope of the work the Subcontractor shall perform will fall within the following areas:

3.1 The Subcontractor shall be responsible for performing engineering and detailed design of the equipment referenced in Attachment I.

https://www.nrel.gov/ https://www.nrel.gov/ http://www.allianceforsustainableenergy.org/

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3.2 The Subcontractor shall be responsible for sourcing the required equipment and components to fabricate the equipment modules referenced in Attachment I.

3.3 The Subcontractor shall be responsible for fabricating and the resulting factory acceptance testing of the equipment modules referenced in Attachment I.

3.4 The Subcontractor shall be responsible for providing engineering documentation on the system to allow for safe and proficient installation, operations, and maintenance at the NREL site.

3.5 The Subcontractor shall be responsive during commissioning and troubleshooting of initial operations.

4.0 TASKS

4.1 Task #1- The Subcontractor shall perform the necessary engineering and design to ensuring that the equipment has robust process and personal safety, operational flexibility, and value engineering while integrating with NREL’s pilot plant infrastructure.

4.2 Task #2- The Subcontractor shall utilize a robust sourcing process ensuring the equipment has been purchased for a competitive price from reputable vendors.

Equipment and components should be optimized to reduce variability in preventative maintenance schedules, spare part inventories, and operational windows.

4.3 Task #3- The Subcontractor shall fabricate the equipment to meet all applicable electrical, controls, HMI, piping, and pressure vessel codes plus additional standards required by NREL. The equipment will be required to pass a functionality factory acceptance test at the Subcontractor site prior to delivery which will include proof of code compliance including ASME overpressure testing and electrical point-to-point testing.

4.4 Task #4- The Subcontractor shall provide documentation that is associated with the equipment including but not limited to design drawings, critical calculations (such as relief valve sizing, pressure drop calculations, and equipment sizing), process & instrumentation diagrams (P&ID), bill of materials, equipment list with ratings and materials of construction, equipment specification sheets, instrument specification sheets, cause and effect matrix, as-built documentation/redlines, electrical one line drawings, verified alarm and interlock functionality, Installation, Operation, and Maintenance (IOM) Manuals, and process hazard analysis documentation.

4.5 Task #5- The Subcontractor shall remain responsive during the commissioning and normal operations for the first year to ensure safe operations of the system at NREL. Engineering should be budgeted for 40 hours per piece of equipment for commissioning support for NREL start-up.

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5.0 REVIEW MEETINGS AND TRAVEL REQUIREMENTS

Required meetings:

• Project Kick-off w/ Review of FEL I Package

• Bi-Weekly Regular Update Meetings

• FEL II Design Review

• Down Selection of Equipment Meeting

• FEL III Design Review

• Factory Acceptance Test

The only required travel will be for installation and commissioning.

6.0 DELIVERABLES

The Subcontractor shall provide the following deliverables by the due date as indicated:

Deliverable No.

Associated Task(s) No.

Deliverable Description Due Date

6.1 4.1 Front End Loading (FEL) II Review & Documentation

TBD

6.2 4.1 High-level Process Hazard Analysis (PHA) Report

TBD

6.3 4.1 Front End Loading (FEL) III Review & Documentation

TBD

6.4 4.1 Detailed PHA Report TBD

6.5 4.2 Long Lead – Equipment Ordered

(provide confirmation documentation to NREL)

TBD

6.6 4.2 Short Lead – Equipment Ordered (provide confirmation documentation to NREL)

TBD

6.7 4.3 Factory Acceptance Test TBD

6.8 4.4 Documentation for Equipment TBD

6.9 4.5 Delivery of Equipment 19 months after execution

DELIVERY OF COMPUTER SOFTWARE CODE (AS APPLICABLE)

All object, source, or other code (including all applicable data sets) developed under this subcontract effort shall be provided to the technical monitor as a condition of final payment, in accordance with the subcontract. It is expected that all delivered source code shall be original and the subcontractor shall provide a written certification to the Technical Monitor that all source, or other code developed and delivered under this subcontract does not contain any open source code - as a condition of final payment in accordance with the subcontract. The subcontractor’s (including all lower tier subcontractors, as applicable) certification shall specify that “All source, or other software code developed and/or delivered under this Subcontract No.__________ is original and does not contain any 3rd party or other open source software.”

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7.0 ELECTRONIC REPORTING REQUIREMENTS FOR SUBCONTRACT REPORT

DELIVERABLES

It is NREL’s intention to publish subcontract report deliverables containing publicly available information (e.g. non-confidential, non-protected, non-proprietary information) for distribution on the internet.

The subcontractor shall provide the final approved version of report deliverables in accordance with the electronic reporting requirements described below.

The technical monitor may specifically direct the subcontractor to provide reports in one or more of the file format standards provided below:

7.1 The subcontractor shall submit all report deliverables (including status, annual, or final reports) as electronic files in Adobe .pdf format, preferably with all graphics and images embedded within the document.

7.2 All final approved version submissions shall be delivered to NREL via e-mail to the

NREL Technical Monitor.

7.3 If it is not possible to include all of the graphics and images (figures, illustrations, and photographs) in the same file as the text, NREL will accept the text in Adobe .pdf formats and the graphics and images as separate electronic graphic or image files*.

The accepted standard for page layout and graphics is the Adobe Creative Suite of programs.

*The acceptable graphic or image file formats are: .eps, .tif, .gif, .jpg, .wmf, .emf, .pct, .png, .bmp, .psd, .ai, .fh, .qif, .fpx, cdr. The preferred resolution for graphics or images is 300 dpi. Include all fonts used in creating the file.

7.4 For animation, video, or multi-media elements, CD-ROM, DVR and thumb drive are acceptable technical deliverable media.

7.5 For all calculations in support of subcontract reports that are conducted in

ASPEN+, an electronic copy of INPUT, REPORT and BACKUP (if Model Manager is used) must be submitted with all reports. Additionally, if costing or sizing calculations are conducted in a spreadsheet [no process calculations (heat and material balances) in spreadsheet format are permitted], a copy of the fully documented MS Excel file shall be supplied.

RG II-001, Exhibit A (09/30/2020) Page 5 of 6

7.6 A fully executed model release shall be supplied to NREL with all photographs and images, regardless of whether such photographs or images are delivered to NREL electronically or in hard copy. Such model release shall certify that the Alliance for Sustainable Energy, LLC, Management and Operating Contractor for the National Renewable Energy Laboratory for the U.S. Department of Energy is granted a non-exclusive, paid-up, irrevocable, worldwide license to publish such photographs in any medium or reproduce such photographs or allow others to do so for United States Government purposes. Model releases are required in all situations in which a reasonable person would respond in the affirmative to the question – could someone, other than the model himself/herself, recognize the person in this photograph or image? All model releases shall be provided to the subcontract associate as a condition of final payment, in accordance with the subcontract. To obtain a Subcontractor Model Release form, please contact images@nrel.gov.

8.0 ACKNOWLEDGEMENTS IN SUBCONTRACTOR PUBLICATIONS

In any scientific or technical report or article, conference paper, journal article, etc. based on or containing data first produced in the performance of this subcontract and published in academic, technical or professional journals, symposia proceedings or similar works, the subcontractor shall use this acknowledgement stating, “This [article, conference paper, journal article, etc.] was developed based upon funding from the Alliance for Sustainable Energy, LLC, Managing and Operating Contractor for the National Renewable Energy Laboratory for the U.S. Department of Energy.”

9.0 COPYRIGHT PERMISSION/AUTHORIZATIONS

The subcontractor is responsible for obtaining copyright permissions and/or authorizations for all information and/or data, as applicable that is incorporated into all final technical reports. Electronic copies of these copyright permissions and/or authorizations shall be provided to the at the email address provided below. The subcontractor shall also provide a written certification to the Technical Monitor as to such permissions and/or authorizations as a condition of final payment. The subcontractor’s (including all lower tier subcontractors, as applicable) certification shall specify that “I have obtained all necessary and legally required copyright permissions and/or authorizations for any and all information, data, graphs, images, etc., as applicable, that is incorporated into the final Technical Report titled __________________________, delivered under this Subcontract No.__________. Copies of these permissions and/or authorizations are attached.”

10.0 DELIVERABLE ADDRESS:

The subcontractor shall clearly label all deliverables to include:

• The subcontractor’s name

• NREL’s subcontract number

• NREL Technical Monitor’s name

• Deliverable date, and

• Deliverable description.

mailto:images@nrel.gov

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Electronic deliverables shall be sent via email to the Technical Monitor as follows:

Technical Monitor e-mail: first.last@nrel.gov

• One (1) master electronic version, including graphics

Deliverable(s) No. ****** shall be shipped to:

National Renewable Energy Laboratory Attn: Recipients’ Name *, Building * / Room * / Lab * 16253 Denver West Parkway Golden, CO 80401