Protective Coating BPA RFQ 23FQ0001 Cover Letter.pdf

5 May 2026

REQUEST FOR PRICING QUOTE (RFQ)

Project Title: FY26 Protective Coating Blanket Purchase Agreement (BPA)

Issuing Office: 375th Contracting Squadron / PKA

201 E. Winters St., Bldg. 50

Scott AFB, IL 62225-5015

Point of Contact: Nathan Wells

Telephone: 618-256-9306

Email Address: Nathan.Wells.11@us.af.mil

Point of Contact: Alana Mann

Telephone: 618-256-9282

Email Address: Alana.Mann.2@us.af.mil

SECTION A. GENERAL INFORMATION

1. This is a Request for Pricing Quote completed in accordance with (IAW) Revolutionary

Federal Acquisition Regulation Overhaul (RFO) 12-201-1 Simplified Procedures and

RFO 12-201-1(e)(3) Blanket Purchase Agreements utilizing Sam.gov NAICS code

238320 and PSC Z1JZ.

2. The Government intends to enter into a multiple-award Blanket Purchase Agreement

(BPA) for Total Small Business IAW RFO 12-201-1(e)(3) Blanket Purchase Agreements and RFO 19.104-1 Total Small Business Set-Asides.

3. The selection for award of this BPA will be made if the offeror is deemed responsible

IAW RFO Part 9, as supplemented, and the pricing is deemed to represent best value to the Government. Additionally, RFO 52.212-4, Contract Terms and Conditions-

Commercial Items apply to this acquisition.

4. Please fill out all of the attached pricing sheet that has been included with this cover letter by 20 May 2026 @ 1300 CST. The cover letter shall be submitted on company letter head that includes the company name, address, and a specific point of contact (POC).

a. Offer Acceptance Period: All offers shall contain a period of validity. Any offer that expires prior to 31 July 2026 shall be rejected and not considered for award.

5. Identify any conflict of interest or appearance issues which may be a potential

Organizational Conflict of Interest (OCI), IAW RFO 9.5, as supplemented.

Organizational Conflict of Interest mitigation plans or a statement that no OCI exists should accompany your proposal. Contractors are responsible for immediately notifying

RFQ FA440723Q0001, FY26 Protective Coating BPA the Contracting Officer should any potential conflict of interest arise at any time prior to and/or after contract award.

6. Requests for Information (RFI): Requests for information (RFI) or clarification of RFQ documents shall be submitted in writing to the point of contact listed above. The request shall address the rationale and justification for obtaining such information in terms of how the clarification or discrepancy affects development of the proposal in terms of price, or performance. Additionally, the request should provide the applicable citations

(sections, page numbers, and paragraphs) in the RFQ documents where there exists a discrepancy or which requires clarification. Such requests may not receive a response if received after 14 May 2026 @ 1:00 PM Central Time. Finally, if the request does not meet the requirements specified herein, the Government reserves the right to disregard the request.

7. Proposal Due Date: The proposal for this solicitation is due 20 May 2026 @ 01:00 PM

Central Time.

8. Proposal Submission:

a. The proposal and all required attachments shall be submitted via email to

Nathan.Wells.11@us.af.mil and must be received prior to the proposal due date and time stated above. Late proposals shall be handled in accordance with RFO

15.208(b).

b. Email Subject Line: Protective Coating BPA RFQ FA407723Q0001, Company

Name

SECTION B. ACKNOWLEDGMENT OF RECEIPT:

Contractor Name / Title: ________________________________________________________

(Type Full Name and Title / Position)

UEI/Cage Code: _______________________________________________________________

Telephone Number: ____________________________________________________________

Email Address: ________________________________________________________________

Small Business for NAICs 238320: ______YES ______NO

Signature / Date: _______________________________________________________________ mailto:Nathan.Wells.11@us.af.mil

SECTION C. EXHIBIT OF ATTACHMENTS

Attachment Title Date Pages

1 Protective Coating BPA Cover Sheet,– 375 CES 10 April 2026 5

2 ATCH 1– Protective Coating Pricing Sheet N/A 1

3 ATCH 2 – SOW - Protective Coating BPA 12 Jan 2026 7

4 ATCH 3 – Protecting Coating – BPA Clauses N/A 12

SECTION D. TERMS AND CONDITONS

1. Description Of Agreement - The supplier shall furnish supplies or services, if and when requested by the Authorized Caller or Contracting Officer (CO) during the period of 30

May 2026 through 30 April 2031. The BPA cannot exceed past $1,500,000. The contractor shall perform services IAW Attachment 2, Statement of Work (SOW).

2. Extent Of Obligation: The United States Government is obligated only to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items listed in Attachment 1, Approved Price List.

3. Pricing - The prices charged by the contractor to the United States Government shall be as low as those charged to the supplier's most favored customer for comparable quantities under similar terms and conditions. Prices charged by the contractor shall be IAW

Attachment 1, Approved Price List. The BPA contract holder shall submit an updated price list to the BPA CO at the 375th Contracting Squadron on an annual basis. Prices shall remain current for one year unless approved and agreed upon by the contractor and CO.

4. Purchase Limitation – IAW RFO 12.201-1(e)(3)(iv)(C), The dollar limitation for each individual purchase under the BPA, which may not exceed the simplified acquisition threshold IAW RFO 2.101 and for use of simplified procedures at RFO 12.201-1(a).

5. Notice Of Individuals Authorized To Purchase Under BPA And U.S. Dollar Limitations

By Title Of Position Or Name – Personnel authorized to place calls against the BPA shall be identified on an Authorization Letter signed by the 375th Contracting Squadron

Contracting Officer.

6. Method Of Placing Calls - Calls against this agreement will generally be made by electronic means.

7. Completion Date For Calls - The completion date for calls will be established at the time a call is placed with the contractor.

8. Delivery Tickets - All shipments under this agreement shall be accompanied by delivery tickets or sales slip which shall contain the following minimum information:

A. Name of supplier

B. BPA Number

C. Date of purchase

D. Current call number

E. Itemized list of supplies or services furnished identified by line-item number

F. Quantity, unit price, and extension of each item, less applicable discounts

G. Date of delivery or shipment

H. Person Placing the Call

9. Invoices – An itemized invoice shall be submitted no later than seven calendar days after delivery or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total

U.S. dollar value, and supported by receipt copies of the delivery tickets. The invoices shall be submitted through Wide Area Workflow (WAWF) IAW DFARS 252.232-7003

Electronic Submission of Payment Requests and Receiving Reports dated December 2018.

10. Payments - Delivered parts and services completed will be paid for with a Government purchase card (GPC). GPC records and invoices submitted shall be submitted by authorized callers monthly via a call register/log for all deliveries/services completed during the month which should be supported with the purchase number/sales slip number.

Note – call register will be sent over to the contractor to confirm records

11. Annual Review – IAW RFO 12.201-1(e)(3)(v) and RFO 16.702-2(c), this BPA shall reviewed annually and revised as necessary to conform to the requirements of the RFO and its supplements.

12. Cancellation Of BPA -The United States Government reserves the unilateral right to cancel this BPA IAW RFO 16.702-2(b). Each basic agreement shall provide for discontinuing its future applicability upon 30 days written notice by either party.

13. Personnel Authorized To Place Calls –

a. Personnel authorized to place calls against the BPA shall be identified on an

Authorization letter signed by the 375th Contracting Squadron. The letter shall identify the rank, name, unit and U.S. dollar limitation of persons authorized to place calls against this BPA. An Authorization Letter will be signed and provided to the contractor at least every six months by the 375th Contracting Squadron Contracting

Officer unless there are no personnel authorized to place calls. A call shall not exceed the call limitation without the 375th Contracting Officer’s approval. The services/supplies listed in the approved price list shall be the only items that can be ordered in accordance with this BPA.

b. Personnel placing calls shall identify themselves with their name, unit, BPA number along with a call number identified on the authorization letter approved by the

Contracting Officer. DO NOT ACCEPT calls from anyone who is not listed on this authorization letter. Services/supplies performed/delivered on calls from anyone who is not listed on this authorization letter and are accomplished by the vendors/contractors does not commit the U.S. Government to any financial responsibility or obligation to the vendor/contractor.

If there are any questions or concerns with this contract please contact the contract administrator or in the event that the contract administrator is not available please the contact the contracting officer.