Prospective Quoter Cover Letter.pdf

Rome, March 25, 2025

Dear Prospective Quoter:

Subject: Request for Quotations for Legal Advisory Services for Solicitation number

191T7025Q0017.

Enclosed is a Request for Quotations (RFQ) for Legal Advisory services for the the U.S.

Diplomatic Missions in Italy. If you would like to submit quotation, follow the instructions in

Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-quotation conference will be held on April 03, 2025, at 15:45 a.m. (local time) at the U.S. Embassy in Rome in via Sallustiana, 49. Prospective quoters should e-mail to

RomeGSOProcurement@state.gov by April 01, 2025, at 12:00 noon (local time) for additional information or to arrange entry to the building.

Quotations must be submitted electronically to RomeGSO-Offers@state.gov by April 29, 2025, at

12:00 noon (local time). No quotations will be accepted after this time. Quotations must be in

English and incomplete quotations will not be accepted.

It is important to make sure the submission is made in specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB if the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB.

mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quote. Failure to be registered at time of quotation submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of

52.212-3, Offeror Representation and Certifications – Commercial Products and Commercial

Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Sincerely, Crystal D. Sheridan

Contracting Officer

Enclosure:

03/25/2025 09:59 GMT

Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/