Conference Minutes.pdf

Minutes From Pre-Quotation Conference held on April 03, 2025.

Introduction.

The Contracting Officer, Mrs. Crystal D. Sheridan, welcomed all attendees. The following Embassy representatives attending the conference were introduced: Ms.

Tiziana Carfora, Procurement Supervisor; Mr. Aldo Negrotti, COR of the service;

Ms. Maria De Angelis, Procurement representative.

Following the main points of the solicitation package and requirements that were discussed during the conference:

➢ SAM.gov database is mandatory prior to proposal submission. Registration procedures can be completed by clicking on the following link:

https://sam.gov/

➢ Section 4 – Evaluation Factors for Award: LPTA as source selection process used. Price and Business Management/Technical proposals; technical panel evaluation. The Contracting Officer role in finalizing the contract award.

➢ Price Quotation Submission:

Standard Form - SF-1449: how to fill the standard form.

Section 1 – Pricing:

▪ Base Year + 5 Option Year prices.

▪ Exclusion of VAT from the contract offered prices and its procedure.

▪ Firm-fixed prices: 5-year length projection.

▪ E.O. 14173 Certification as attachment to this solicitation to be filled and return with the offer.

Section 5 – To be filled and included in the offer.

Section 3 – Instructions on offer submission:

▪ Qualifications of Offerors.

▪ How to submit the proposal electronically and meet the deadlines.

https://sam.gov/

▪ The elements of the technical offer: documents to be submitted, clarity of information to be provided, experience and past performance.

▪ Questions and Answers: procedures and deadlines; questions to be submitted in writing; written replies shall be posted on SAM.gov.

➢ Section 1 – Performance Work Statement:

These sections of the solicitation package were both discussed by the Contracting representatives and the COR:

▪ Description of the services required by the contract.

▪ Labor Law as main specialty for this contract

Questions

No relevant questions were raised by the firms’ representatives during the conference.

Pre-Quotation Conference Attendee List

Four firms and seven persons attended the pre-quotation conference:

1. Mr. Stefano Queirolo, Queirolo, Colavincenzo, Spinella

2. Mr. Dario Guidi Federzoni, Queirolo, Colavincenzo, Spinella

3. Ms. Giulia Puddu, Queirolo, Colavincenzo, Spinella

4. Ms. Chiara Alecci, Bonelli Erede with Lombardi

5. Mr. Ludovico Cecere, Studio Toffoletto De Luca Tamajo e Soci

6. Ms. Valentina Rovere, Studio Toffoletto De Luca Tamajo e Soci

7. Mr. Andrea Vincenti, OneSource

Conclusion

The conference concluded, and attendees were thanked for their presence and expression of interest in serving the U.S. Government.

Sincerely, Crystal D. Sheridan

Contracting Officer

04/08/2025 07:28 GMT

Sheridan, Crystal (SheridanCD@state.gov)