Prospective Offerors Cover Letter.pdf

Rome, November 19, 2024

Dear Prospective Offeror:

Subject: Request for Proposal for Generator Systems Maintenance Services for Solicitation number 191T7025R0001.

Enclosed is a Request for Proposal (RFP) for preventive maintenance services of the water treatment systems and laboratory analysis on the water at U.S. Tri-Mission in Rome, and

Consulates in Naples and Florence. If you would like to submit proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site followed by a site survey.

The pre-proposal conference will be held on December 02, 2024, at 9:30 a.m. (local time) at the

U.S. Embassy in Rome in via Sallustiana, 49.

Prospective offerors should e-mail to RomeGSO-AcquisitionsDL@state.gov by November 28, 2024, at 12:00 noon (local time) for additional information or to arrange entry to the building.

Proposals must be submitted electronically to RomeGSO-Offers@state.gov by December 23, 2024, at 12:00 noon (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

It is important to make sure the submission is made in specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB if the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB.

mailto:RomeGSO-AcquisitionsDL@state.gov mailto:RomeGSO-Offers@state.gov

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11.

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Crystal D. Sheridan

Contracting Officer

Enclosure:

As Stated

11/19/2024 10:45 GMT

Sheridan, Crystal (SheridanCD@state.gov) http://www.irs.gov/w14 https://www.sam.gov/