Proposer_Checklist.pdf

This is a Proposer RFP Checklist document associated with the City of Santa Monica's solicitation for audio-visual enhancements to the Martin Luther King, Jr. Auditorium at the Santa Monica Public Library. The project requires qualified AV contractors to design, furnish, install, program, and commission upgrades to the auditorium's AV infrastructure, including a minimum 10,000 lumens laser projector with WUXGA resolution and 4K support, video switching and distribution systems, wireless microphone audio systems, and touch-panel control interfaces. A mandatory job walk is scheduled for January 22, 2026 at 10:00 a.m., with questions due by January 26, 2026 at 3:00 p.m., City responses provided by January 30, 2026 at 3:00 p.m., and proposals due February 12, 2026 at 3:00 p.m. The contract term is one year with a firm-fixed price and no renewal options.

The RFP evaluation will be conducted in two phases: technical qualification screening followed by price evaluation, with proposals scored on technical approach (30 points), qualifications and experience (25 points), product quality (20 points), cost proposal (15 points), and project schedule (10 points). Proposers must hold a current California contractor's license, DIR registration, and comply with prevailing wage requirements. The City's Living Wage Ordinance applies to contracts exceeding $54,200, with a minimum wage of $20.32 for employees. Contractors must provide a minimum one-year warranty and maintain Commercial General Liability insurance of $1,000,000 per occurrence and Automobile Liability of $1,000,000 per accident. The RFP does not specify explicit set-aside designations or incumbent vendors, and all addenda and answers to questions will be posted on the City's OpenGov vendor portal.