Proposer_Checklist.pdf
PDF 89 KB Posted
- Attached to
- Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study
- Solicitation number
- 2026-RFP-00020
- Issued by
- San Mateo County, California
About this file
This is a Proposer RFP Checklist document providing procedural guidance for respondents to two separate state and local contract opportunities in California: one issued by San Mateo County for an Edible Food Recovery Service Provider Pilot program, and one issued by the City of Santa Monica for an evaluation of water treatment facility local discharge limits and preparation of a Local Limits Study. The checklist outlines essential submission requirements including attendance at pre-proposal conferences, submission of questions by specified deadlines, acknowledgment of all issued addenda, adherence to required response formats, and timely submission of proposals. The San Mateo County opportunity requires electronic proposal submission by 11:59 pm on October 3, 2025, with a non-mandatory pre-proposal meeting scheduled for September 23, 2025. The pilot program will run from mid-October/early November 2025 through June 30, 2028, with potential for a two-year extension. The contractor will onboard approximately ten food generators and four nonprofit Food Recovery Organizations (FROs), providing a technology-enabled platform for food pickup scheduling and SB 1383 recordkeeping compliance.
The initial project budget for the San Mateo County food recovery pilot is $15,000, to be spent by November 2, 2026. Evaluation criteria include project approach (20%), firm qualifications (20%), team qualifications (25%), and pricing (25%), with an additional 10% available for local business preferences. Minimum qualifications require proposers to demonstrate familiarity with SB 1383, possess three years of technology-enabled food recovery service experience, and demonstrate the ability to partner with nonprofits. Contractors must provide detailed cost proposals outlining pickup costs, trial period structure, generator participation numbers, revenue distribution methodology, and staff hourly rates. The contract will follow San Mateo County's standard professional services template and require appropriate insurance coverage, including workers' compensation, general liability, and professional liability insurance. All addenda and question-and-answer responses are posted on the City's online vendor portal, OpenGov, and proposers must submit signed acknowledgments for each addendum with their responses.
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Proposer RFP Checklist
Read the entire document. Note critical items such as mandatory requirements;
supplies/services required; submittal dates; format; contract requirements (i.e., insurance, performance and or reporting, etc.).
Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.
Take advantage of the “question and answer” period. Submit your questions by the due date. View all answers given in the formal addenda issued for the RFP. All addenda issued for an RFP are posted on the City’s online vendor portal: OpenGov and will include all questions asked and answered concerning the RFP.
Follow the format required in the RFP when preparing your response. Provide point-by-point response to all sections in a clear and concise manner. The proposals are evaluated based solely on the information and materials provided in your response.
Check the City’s online vendor portal: OpenGov for RFP addenda. Before submitting your response, check whether any addenda were issued for the RFP. If so, you must submit a signed acknowledgment for each addendum issued along with your response
Review and read the RFP document again to make sure that you have addressed all requirements.
Submit your response on time. Note all the dates and times listed on the front page of the RFP document, and be sure to submit all required items on time. Late proposals are never accepted.
File details come from the government source that posted it. Updated .