Evaluation_of_Water_Treatment_Facilities_Local_Discharge_Limits_&_Preparation_of_Local_Limits_Study.pdf

CITY OF SANTA MONICA

EVALUATION OF WATER TREATMENT FACILITIES LOCAL

DISCHARGE LIMITS & PREPARATION OF LOCAL LIMITS

STUDY

Water Resources

RELEASE DATE: April 28, 2026

DEADLINE FOR QUESTIONS: May 11, 2026

RESPONSE DEADLINE: May 25, 2026, 3:00 pm

APPROVED FOR ADVERTISEMENT

City of Santa Monica

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

Table of Contents

1. Introduction

2. Term

3. Scope of Work

4. Questions and Answers

5. Vendor Questionnaire

6. Evaluation Criteria

7. Award Process

8. Terms & Conditions

Attachments:

A - Proposer Checklist

B - CSA Template

C - CSA Insurance Template

D - Advanced Water Treatment Facility Water Discharge Requirements

E - EPA Local Limits Development Guidance

F - Local Limits Sampling Plan

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

1 Introduction

1.1 Summary

The City of Santa Monica, (the "City”) is inviting proposals from qualified persons or firms interested in providing an evaluation of the City’s Sustainable Water Infrastructure Project (SWIP) and the Advanced Water Treatment Facility (AWTF) local discharge limits and preparing a Local Limits Study in accordance with 40 CFR Part 122.44(j)(2)(ii) and the requirements of the City’s Waste Discharge Requirements (WDR) Order No.

R4-2021-0044.

1.2 Background

The City is a beachside city of 8.3 square miles on the west side of Los Angeles County and borders the Santa Monica Bay. The City has a population of approximately 93,000 and produces primarily municipal wastewater and some commercial wastewater that is mostly conveyed to the Hyperion Water Reclamation Plant (Hyperion WRP), owned and operated by the City of Los Angeles, Bureau of Sanitation.

The City has expanded its recycled water program to reduce its reliance on imported water supplies, create a local drought-resilient source of high-quality water, and improve water quality in Santa Monica Bay. The Sustainable Water Infrastructure Project (SWIP) Advanced Water Treatment Facility (AWTF) produces up to 1.5 million gallons per day (mgd) of advanced treated recycled water from stormwater, dry-weather runoff, municipal wastewater. Approximately 0.5 mgd is from the upgraded Santa Monica Urban Runoff and Recycling Facility (SMURRF) that treats stormwater, urban runoff, and brackish groundwater. Stormwater, urban runoff is captured at the City’s Clean Beach Initiative (CBI) project tank and a infiltration gallery is available beneath the CBI tank to draw on brackish groundwater when needed. This treated water from SMURRF is permitted as a dilution water source under California Title 22 Groundwater Replenishment Reuse Project. All of this provides a source for nonpotable and indirect potable reuse in the City. Please see Attachment A for an overview.

Historically, all of the City’s wastewater all terminated at the City of Los Angeles Hyperion WRP. As a result, the City’s local limits matched those of the City of Los Angeles. Due to the recently added SWIP AWTF, the City now needs to develop its own local limits to enhance its source protection program and support the City’s potable reuse program. The City’s potable reuse program currently consist of indirect potable reuse - groundwater augmentation via subsurface application (or direct injection) of advanced treated recycled water from the SWIP. The City is currently evaluating the feasibility of implementing direct potable reuse in the near future.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

1.3 Contact Information

Any inquiries or requests regarding this procurement should be submitted via OpenGov. Other City officers, agents, employees or representatives do not have authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.

Tina Saloutos Principal Buyer 1685 Main St Santa Monica, CA 90401 Email: tina.saloutos@santamonica.gov Phone: (310) 458-8281 Department:

Water Resources

Department Head:

1.4 Timeline

Proposal Calendar

The following is a list of key dates:

Release Project Date April 28, 2026

Question Submission Deadline May 11, 2026, 3:00pm

Question Response Deadline May 18, 2026, 3:00pm

Proposal Submission Deadline May 25, 2026, 3:00pm

2 Term

The City is inviting proposals from qualified persons or firms for a firm-fixed contract for an initial term of five (5) years, to be exercised at the City’s sole discretion.

mailto:tina.saloutos@santamonica.gov tel:(310)458-8281

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

3 Scope of Work

3.1 Scope of Work

The Consultant shall conduct all of the following activities in accordance with Attachment E - EPA

Local Limits Development Guidance (EPA 833-R-04-002A July 2004) and Attachment D - Advance

Treatment Facility Water Discharge Requirements (AWTF WDR Order No. R4-2021-0044).

A. Task 1 - Project Management

1. Consultant must hold a kickoff meeting and then provide bi-weekly status reports status reports. In addition to any necessary visits during the development process, the consultant should expect to attend and explain the development process and recommendations.

2. Deliverables:

a. Meeting agendas and minutes.

B. Task 2 - Data Review and Recommendations

1. Consultant shall review the all applicable permits (e.g., Attachment D) and regulations pertaining to potable reuse in the State of California, existing analytical data, applicable regulations and guidelines for the development of local limits. This task will also include review of the following:

a. Review of existing City Ordinance and Municipal Code

b. Review of City's Potable Reuse Enhanced Source Control and Collection System Monitoring Program (Monitoring Program).

c. Identification of any missing or deficient sampling and analytical data necessary for the local limits evaluation.

d. Review previous sampling results of the City's Significant Industrial Users.

e. Provide recommendations on whether additional pollutant data or physical facility information is necessary to conduct the local limits evaluation.

f. Provide a schedule for conducting the sampling plan and performing the local limits evaluation study.

g. Review of pertinent regulations (e.g., Title 22 Groundwater Replenishment Reuse Project – Groundwater Augmentation via Subsurface Application and Direct Potable Reuse) that may influence the development of local limits.

2. Deliverables:

a. Data request log and recommended revisions.

C. Task 3 – Monitoring Program Update

1. Based on the review of the City’s Monitoring Program and other data in reviewed in Task

2, the Consultant, shall provide recommendations to revise and update the Monitoring Program. The Consultant shall develop a sampling program that identifies sampling locations throughout the City that will be used for the Development of Local Limits (Task 5). Subtasks for Task 3 include the following:

a. Developing identifying strategic sample locations

b. Conduct sample installations and collect any wastewater samples. Samples are to be handed off to the City’s contracted laboratory.

2. Deliverables:

a. Draft and final updated monitoring plan in pdf and Word formats.

b. Hold workshop with City prior to submitting the final monitoring plan.

D. Task 4 – Monitoring Program Implementation

1. Consultant shall be responsible for facilitating the Los Angeles Regional Water Quality

Control Board (LARWQCB) and Division of Drinking Water (DDW) approved Sampling Plan.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

2. The Consultant shall confirm if DDW review and approval is necessary to support current indirect potable reuse and future direct potable reuse.

a. The Sampling Plan contains the proposed sample collection frequencies as well as the specific analytes to be sampled.

3. Consultant shall be responsible for installing sampling equipment at up to eight (8) sampling outfalls. Each outfall shall be evaluated for possible traffic control measures.

Confined space trained personnel shall be required to enter any confined spaces.

4. Please see Attachment E - EPA Local Limits Development Guidance.

5. Optional:

a. Please include budget for presenting the monitoring plan and incorporating recommendations from an Independent Advisory Panel.

E. Task 5 - Development of Local Limits

1. Consultant shall use the information provided by the City and any other relevant data and information to develop limits for the pollutants with effluent limitations in the City's WDR Order and those pollutants that may be in future permits, including, but not limited to:

a. NPDES limits,

b. WDR Order,

c. professional judgement,

d. EPA guidance,

e. LARWQCB guidance,

f. DDW guidance,

2. Consultant shall include all calculations and a written explanation that justifies the criteria used to determine the limits.

3. If consultant is recommending elimination of a limit for any pollutant for which a limit presently exists or not developing a limit for a pollutant with an effluent discharge violation, the consultant shall include a written explanation, to the satisfaction of the City and the LARWQCB.

4. Consultant shall prepare the Local Limits Evaluation Report in a format that is acceptable for submittal to the Los Angeles Regional Water Quality Control Board.

a. Provide detailed draft report on findings

b. Propose changes to City ordinance and/or municipal code

5. Deliverables:

a. Draft and final Local Limits Evaluation Report in pdf and Word formats.

b. A review meeting to accompany submittal of the Evaluation Report.

6. Optional:

a. Please include budget for presenting the monitoring plan and incorporating recommendations from an Independent Advisory Panel.

F. Task 6 - Evaluation of Constituents of Concern in the Advanced Water Treatment Process and Potential Implementation of Direct Potable Reuse

1. Consultant shall review and identify constituents that pose concern for the operations and maintenance as well as compliance of the AWTF with its current permit and if the City decides to pursue direct potable reuse in the near future.

2. Deliverables:

a. Memo summarizing findings that will be incorporated into the Local Limits Evaluation Report.

G. Task 7 - Develop Surcharges for Highest Impacted Constituents

1. Review existing City surcharges for Chemical Oxygen Demand (COD) and Total

Suspended Solids (TSS)

2. Review applicability and legality of surcharges

3. Propose new surcharges for Highest Impacted Constituents (e.g., TDS, COD, TSS, Boron, Chlorides, etc.)

4. Calculate surcharges for constituents identified in Attachment F – Local Limits Sampling

Plan based on viable alternatives.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

5. Calculate cost impact and necessary surcharges needed for treatment alternatives associated with constituents identified in Task 3.

6. Finalize list of surcharges to achieve Local Limits compliance

7. Deliverables:

a. Memo summarizing findings that will be incorporated into the Local Limits Evaluation Report.

H. Task 8 – Regulatory and Independent Advisory Panel Support

1. Provide support to City staff to finalize and update Local Limits and City Ordinances.

Including:

a. Up to two meetings with LARWQCB and/or DDW

2. Assistance updating local limits in the Santa Monica Municipal Code.

3. Deliverables:

a. Finalized updated local limits and City Ordinances.

4. Optional:

a. Please include budget for a workshop with the Independent Advisory Panel.

I. Task 9 - As-Needed Technical Support or Other Value-Added Services

1. Additional technical support services may also be needed by the City on an as-needed basis. These services include, but are not limited to the following:

a. Attending and/or preparing presentations for meetings with regulators including the DDW and the RWQCB.

b. Attending and/or preparing presentations for meetings with City Council, City Task Forces, and/or other City Divisions.

c. Any value-added services from the respondent that is not included in the scope of work that may be of benefit to the project and the City’s operations to protect water quality.

3.2 Minimum Qualifications

Vendor must have a minimum of five (5) years of experience conducting work of a similar scope.

4 Questions and Answers

Vendor Queries Due Questions must be submitted online in the “Q&A” tab. The City will only accept or respond to questions submitted through the online vendor portal.

One question per submittal. (This does not mean one question per vendor.) Submittals containing multiple questions will not be answered.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

5 Vendor Questionnaire

5.1 Proposal

5.1.1 Letter of Transmittal*

Please upload your letter of Transmittal as a PDF here. Make sure to include the following items.

A. Identify the submitting organization;

B. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized by the organization to contractually obligate the organization;

C. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized to negotiate the contract on behalf of the organization;

D. Identify the names, titles, telephone and fax numbers, and e-mail addresses of persons to be contacted for clarification;

E. Be signed by the person authorized to contractually obligate the organization;

F. Acknowledge receipt of any and all amendments to this RFP.

*Response required

5.1.2 Qualifications*

Provide a brief summary of your company’s history, its capabilities, and its recent relevant experience (last five years). Also, describe your demonstrated experience with similar projects and qualification including professional licenses and certifications.

*Response required

5.1.3 Key Personnel*

Describe the project team composition and include resumes of key personnel. Proposed members should be available for the duration of the agreement. The City must be promptly notified of any changes in key personnel prior to award.

*Response required

5.1.4 References*

List a minimum of three (3) references for whom comparable services were provided to in the last five (5) years. Include the name of the firm, name of the contact, telephone number of the contact, email address of contact (if available), brief description of the services provided and your firm’s role, and the start and completion date.

*Response required

5.1.5 Project Work Plan*

Describe your understanding of the project and approach. Include deliverables, milestones, assumptions, and identify potential risks that could delay the project. List any resources you expect the City to provide.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

*Response required

5.1.6 Cost Proposal*

Provide a proposed total fee outlining the proposal and identify the hourly fee schedule for all personnel to be involved in the project. The hourly rates should include fringe benefits, indirect costs and profit. The Consultant should also indicate what percentage of the scope of work is expected to be completed by each individual or pay classification included in fee proposal. Additionally, if applicable, a schedule of reimbursable expenses should be included.

*Response required

5.2 Other Required Responses

5.2.1 Business License Requirements

WHO NEEDS A BUSINESS LICENSE?

1. Is this vendor physically located in the City of Santa Monica?

Yes (Vendor must have a City of Santa Monica business license - contact the Business License unit for the appropriate forms. Skip question 2 & continue to “ADDITIONAL REQUIREMENTS” section below)

No (Continue to the next question)

2. Does this vendor physically come into the City of Santa Monica to conduct business and/or make deliveries?

Yes(Vendor must have a City of Santa Monica Out-of City Business License. contact the Business License unit for the appropriate forms. Continue to “ADDITIONAL REQUIREMENTS” section below)

No(STOP, no license needed)

ADDITIONAL REQUIREMENTS:

If this vendor is located in or comes into the City of Santa Monica to conduct business, in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, they will be required to have insurance (see agreement for descriptions).

The business license documentation is only required from the successful Proposer.

5.2.2 Notice Regarding Disclosure of Contents of Documents*

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

"Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

☐ Please confirm

*Response required

5.2.3 Oaks Initiative*

CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING

DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY

OF SANTA MONICA

Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

• OAKS_INITIATIVE_FORM.pdf https://government-project.s3.us-west-2.amazonaws.com/47043/abd14927-fc28-4c52-b1d3-483bf17bebad_OAKS_INITIATIVE_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OURN6MOV%2F20260428%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260428T220005Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJHMEUCIGDuqKEvf9htA0HLVyQBrAMpDsj3BlVe3x4CG6ilr8V4AiEAhN8A4CPEf6SwGzFqul%2F55o6EWC7aoztXdEtrB4D9xOAqlQUI5v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA7mUsq9g5gB9DZRbirpBD08Ke64utdX1iAzX1UgJXw15vhAImtn3qlhjzKYMWI%2BfAP8duj%2FeDK%2BY0TvGDIVieZXwir6tj6op3Z3jG1IVxlDqrw1nL71T0%2BJJOZTdKdudg2HJ0WY2wV1Phfs1P5yxiJJbJ18yK6%2FumUId%2FHMr3zIBXtUSf2tndDoFxPXtRW3WPN1f1NK%2F0APldy9FEtm0iA6F5mF1WqqSGgWXoY7nHFdGY5srzesazQT33PtDQp0OEcdiyly5UM4qoGEBMknrpMVVK7dYK83bg42ju988gZ0JP79bkAZLawJPAZl1qyFIlO6ZYQGI6nNInXDfhw9ag3f36NFI0kzwDP077vNKp9gtXLyyAqSLLopCYbP5gYY4xggmDhHdLU6vLA2FaI%2B0%2BIq6zL90G4twsW1mfl1P7Mu4ODZ1uy2PZuBOwHQxb9ybr9lrJJV0S28mmVpG5e%2F9aCg%2FRNYVFHPjt8N0yq9Vbpoo%2Fu651UNjO4Sim%2BLnfavyNaQ0A5nYBx%2BbWUj3tWvO1FbaI63GqWsSUH6HZp5Rsboqf4%2BkmNwGLYq7hJ18KD%2FU0a%2FWrVDZPw1EhdzEf7LFkw0DZN9dC73He%2F3EO1svtmhM880uGFo40xTPcY%2FILgPc2jtUHCKGVyfKv3Ht2bo3rsAufVfJs9FSLD5YoVEe%2FQoTvbxiNRg2%2BOHDlNuHyFqphPELPhyEw6zXqToKe8stESTOTGwBL%2FjZaQCTWGgOsncaGebRN2N2%2F6a3ln7q7jqJo%2BiMnf%2BbZfdi4SQtQb5E%2FmeoSAd9Ssopnofojr%2FkBHnQVxef4Z%2FeyPM3s8JfWaKPkBt%2FtaufWBKMNvIxM8GOpkBGkpsRmu0XckD2KBOYhGxoflEcM9SYSi46liUNhNWZGXlJoAmxR9lVLeBJhzGcR7BeVBmEQGFwTxKRfeUkBvRUOtWKJfGyvlEHRZ%2BpCdx3%2BsUTijaWlT6FNDwfPjCfhdV9ExYQFpcnV77qqCbVUs%2BKHW1%2Bt3lOie4JibDup6xaLS1AW4zHbcXgjgsHU5Oqaflg2pL27%2FMyMQS&X-Amz-Signature=50165e298dea757546a5872524c0c55c1707300891cabc2e87a3220f62aab6f8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM.pdf%22&x-id=GetObject

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

• OAKS_INITIATIVE_FORM_-_Exam...

*Response required

5.2.4 Living Wage Ordinance Certification*

CITY OF SANTA MONICA LIVING WAGE ORDINANCE

Certification for Providers of Services to the City of Santa Monica (Fiscal Year 24/25 – July 1, 2024 through June 30, 2025)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY

OF SANTA MONICA IN EXCESS OF $54,200

The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $20.32 for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions to:

City of Santa Monica Finance Department Attention: Living Wage Compliance Section 1685 Main Street, Mail Stop 09 Santa Monica, CA 90401

You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.

• FY24-25_Living_Wage_Certifi...

*Response required

5.2.5 Certificate of Compliance*

Please upload your completed Certificate of Compliance document here.

https://government-project.s3.us-west-2.amazonaws.com/47043/3200d340-ceaf-43f6-8fdb-0244a0434690_OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OURN6MOV%2F20260428%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260428T220005Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJHMEUCIGDuqKEvf9htA0HLVyQBrAMpDsj3BlVe3x4CG6ilr8V4AiEAhN8A4CPEf6SwGzFqul%2F55o6EWC7aoztXdEtrB4D9xOAqlQUI5v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA7mUsq9g5gB9DZRbirpBD08Ke64utdX1iAzX1UgJXw15vhAImtn3qlhjzKYMWI%2BfAP8duj%2FeDK%2BY0TvGDIVieZXwir6tj6op3Z3jG1IVxlDqrw1nL71T0%2BJJOZTdKdudg2HJ0WY2wV1Phfs1P5yxiJJbJ18yK6%2FumUId%2FHMr3zIBXtUSf2tndDoFxPXtRW3WPN1f1NK%2F0APldy9FEtm0iA6F5mF1WqqSGgWXoY7nHFdGY5srzesazQT33PtDQp0OEcdiyly5UM4qoGEBMknrpMVVK7dYK83bg42ju988gZ0JP79bkAZLawJPAZl1qyFIlO6ZYQGI6nNInXDfhw9ag3f36NFI0kzwDP077vNKp9gtXLyyAqSLLopCYbP5gYY4xggmDhHdLU6vLA2FaI%2B0%2BIq6zL90G4twsW1mfl1P7Mu4ODZ1uy2PZuBOwHQxb9ybr9lrJJV0S28mmVpG5e%2F9aCg%2FRNYVFHPjt8N0yq9Vbpoo%2Fu651UNjO4Sim%2BLnfavyNaQ0A5nYBx%2BbWUj3tWvO1FbaI63GqWsSUH6HZp5Rsboqf4%2BkmNwGLYq7hJ18KD%2FU0a%2FWrVDZPw1EhdzEf7LFkw0DZN9dC73He%2F3EO1svtmhM880uGFo40xTPcY%2FILgPc2jtUHCKGVyfKv3Ht2bo3rsAufVfJs9FSLD5YoVEe%2FQoTvbxiNRg2%2BOHDlNuHyFqphPELPhyEw6zXqToKe8stESTOTGwBL%2FjZaQCTWGgOsncaGebRN2N2%2F6a3ln7q7jqJo%2BiMnf%2BbZfdi4SQtQb5E%2FmeoSAd9Ssopnofojr%2FkBHnQVxef4Z%2FeyPM3s8JfWaKPkBt%2FtaufWBKMNvIxM8GOpkBGkpsRmu0XckD2KBOYhGxoflEcM9SYSi46liUNhNWZGXlJoAmxR9lVLeBJhzGcR7BeVBmEQGFwTxKRfeUkBvRUOtWKJfGyvlEHRZ%2BpCdx3%2BsUTijaWlT6FNDwfPjCfhdV9ExYQFpcnV77qqCbVUs%2BKHW1%2Bt3lOie4JibDup6xaLS1AW4zHbcXgjgsHU5Oqaflg2pL27%2FMyMQS&X-Amz-Signature=47503c6065b171579cc8a48c12ca0379ce4cb7b2d72d5afcc516a7973e5e8e1a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/8e7ba9f7-a1f5-4c1c-b018-a4f082ea4848_FY24-25_Living_Wage_Certification_Fillable.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OURN6MOV%2F20260428%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260428T220005Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJHMEUCIGDuqKEvf9htA0HLVyQBrAMpDsj3BlVe3x4CG6ilr8V4AiEAhN8A4CPEf6SwGzFqul%2F55o6EWC7aoztXdEtrB4D9xOAqlQUI5v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA7mUsq9g5gB9DZRbirpBD08Ke64utdX1iAzX1UgJXw15vhAImtn3qlhjzKYMWI%2BfAP8duj%2FeDK%2BY0TvGDIVieZXwir6tj6op3Z3jG1IVxlDqrw1nL71T0%2BJJOZTdKdudg2HJ0WY2wV1Phfs1P5yxiJJbJ18yK6%2FumUId%2FHMr3zIBXtUSf2tndDoFxPXtRW3WPN1f1NK%2F0APldy9FEtm0iA6F5mF1WqqSGgWXoY7nHFdGY5srzesazQT33PtDQp0OEcdiyly5UM4qoGEBMknrpMVVK7dYK83bg42ju988gZ0JP79bkAZLawJPAZl1qyFIlO6ZYQGI6nNInXDfhw9ag3f36NFI0kzwDP077vNKp9gtXLyyAqSLLopCYbP5gYY4xggmDhHdLU6vLA2FaI%2B0%2BIq6zL90G4twsW1mfl1P7Mu4ODZ1uy2PZuBOwHQxb9ybr9lrJJV0S28mmVpG5e%2F9aCg%2FRNYVFHPjt8N0yq9Vbpoo%2Fu651UNjO4Sim%2BLnfavyNaQ0A5nYBx%2BbWUj3tWvO1FbaI63GqWsSUH6HZp5Rsboqf4%2BkmNwGLYq7hJ18KD%2FU0a%2FWrVDZPw1EhdzEf7LFkw0DZN9dC73He%2F3EO1svtmhM880uGFo40xTPcY%2FILgPc2jtUHCKGVyfKv3Ht2bo3rsAufVfJs9FSLD5YoVEe%2FQoTvbxiNRg2%2BOHDlNuHyFqphPELPhyEw6zXqToKe8stESTOTGwBL%2FjZaQCTWGgOsncaGebRN2N2%2F6a3ln7q7jqJo%2BiMnf%2BbZfdi4SQtQb5E%2FmeoSAd9Ssopnofojr%2FkBHnQVxef4Z%2FeyPM3s8JfWaKPkBt%2FtaufWBKMNvIxM8GOpkBGkpsRmu0XckD2KBOYhGxoflEcM9SYSi46liUNhNWZGXlJoAmxR9lVLeBJhzGcR7BeVBmEQGFwTxKRfeUkBvRUOtWKJfGyvlEHRZ%2BpCdx3%2BsUTijaWlT6FNDwfPjCfhdV9ExYQFpcnV77qqCbVUs%2BKHW1%2Bt3lOie4JibDup6xaLS1AW4zHbcXgjgsHU5Oqaflg2pL27%2FMyMQS&X-Amz-Signature=ee169a97820159887a0e8aa8b0b0adefd73726fc4aff98b81e654789538eab3b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FY24-25_Living_Wage_Certification_Fillable.pdf%22&x-id=GetObject

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

• Certification_of_Compliance...

*Response required

5.2.6 Non-Discrimination Policy, Debarment Certification & Non- Collusion Declaration*

Please download the below documents, complete, and upload.

• Proposal_Forms_(10).pdf

*Response required

5.2.7 Levine Act Disclosure Form*

Please download the below documents, complete, and upload.

• Levine_Act_Disclosure_Form.pdf

• Disclosure_Form_cover_memo.pdf

*Response required

6 Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience / Technical Competence Up to 50 points may be awarded based on the evaluation of the proposer’s knowledge and prior experience.

Points Based 50 (50% of Total)

2. Cost Up to 10 points that may be awarded based on the proposal's cost competitiveness.

Points Based 10 (10% of Total)

3. Value Added Services Up to 15 points may be awarded based on the evaluation of proposer's added services.

Points Based 15 (15% of Total)

4. Ability to Meet Work Plan Up to 25 points may be awarded based on the evaluation of contractor’s ability to perform the work.

Points Based 25 (25% of Total) https://government-project.s3.us-west-2.amazonaws.com/47043/294f31b8-a812-425c-9a19-649387ed2d22_Certification_of_Compliance_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OURN6MOV%2F20260428%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260428T220005Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJHMEUCIGDuqKEvf9htA0HLVyQBrAMpDsj3BlVe3x4CG6ilr8V4AiEAhN8A4CPEf6SwGzFqul%2F55o6EWC7aoztXdEtrB4D9xOAqlQUI5v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA7mUsq9g5gB9DZRbirpBD08Ke64utdX1iAzX1UgJXw15vhAImtn3qlhjzKYMWI%2BfAP8duj%2FeDK%2BY0TvGDIVieZXwir6tj6op3Z3jG1IVxlDqrw1nL71T0%2BJJOZTdKdudg2HJ0WY2wV1Phfs1P5yxiJJbJ18yK6%2FumUId%2FHMr3zIBXtUSf2tndDoFxPXtRW3WPN1f1NK%2F0APldy9FEtm0iA6F5mF1WqqSGgWXoY7nHFdGY5srzesazQT33PtDQp0OEcdiyly5UM4qoGEBMknrpMVVK7dYK83bg42ju988gZ0JP79bkAZLawJPAZl1qyFIlO6ZYQGI6nNInXDfhw9ag3f36NFI0kzwDP077vNKp9gtXLyyAqSLLopCYbP5gYY4xggmDhHdLU6vLA2FaI%2B0%2BIq6zL90G4twsW1mfl1P7Mu4ODZ1uy2PZuBOwHQxb9ybr9lrJJV0S28mmVpG5e%2F9aCg%2FRNYVFHPjt8N0yq9Vbpoo%2Fu651UNjO4Sim%2BLnfavyNaQ0A5nYBx%2BbWUj3tWvO1FbaI63GqWsSUH6HZp5Rsboqf4%2BkmNwGLYq7hJ18KD%2FU0a%2FWrVDZPw1EhdzEf7LFkw0DZN9dC73He%2F3EO1svtmhM880uGFo40xTPcY%2FILgPc2jtUHCKGVyfKv3Ht2bo3rsAufVfJs9FSLD5YoVEe%2FQoTvbxiNRg2%2BOHDlNuHyFqphPELPhyEw6zXqToKe8stESTOTGwBL%2FjZaQCTWGgOsncaGebRN2N2%2F6a3ln7q7jqJo%2BiMnf%2BbZfdi4SQtQb5E%2FmeoSAd9Ssopnofojr%2FkBHnQVxef4Z%2FeyPM3s8JfWaKPkBt%2FtaufWBKMNvIxM8GOpkBGkpsRmu0XckD2KBOYhGxoflEcM9SYSi46liUNhNWZGXlJoAmxR9lVLeBJhzGcR7BeVBmEQGFwTxKRfeUkBvRUOtWKJfGyvlEHRZ%2BpCdx3%2BsUTijaWlT6FNDwfPjCfhdV9ExYQFpcnV77qqCbVUs%2BKHW1%2Bt3lOie4JibDup6xaLS1AW4zHbcXgjgsHU5Oqaflg2pL27%2FMyMQS&X-Amz-Signature=5c13fe1abd1dd4f7b4b42f0331a468adf5e640cdfc5e8a38555eafa7e99edda5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_of_Compliance_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/38578718-f7ba-4c5d-ad88-08ae33fdd4f7_Proposal_Forms_%2810%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OURN6MOV%2F20260428%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260428T220005Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJHMEUCIGDuqKEvf9htA0HLVyQBrAMpDsj3BlVe3x4CG6ilr8V4AiEAhN8A4CPEf6SwGzFqul%2F55o6EWC7aoztXdEtrB4D9xOAqlQUI5v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA7mUsq9g5gB9DZRbirpBD08Ke64utdX1iAzX1UgJXw15vhAImtn3qlhjzKYMWI%2BfAP8duj%2FeDK%2BY0TvGDIVieZXwir6tj6op3Z3jG1IVxlDqrw1nL71T0%2BJJOZTdKdudg2HJ0WY2wV1Phfs1P5yxiJJbJ18yK6%2FumUId%2FHMr3zIBXtUSf2tndDoFxPXtRW3WPN1f1NK%2F0APldy9FEtm0iA6F5mF1WqqSGgWXoY7nHFdGY5srzesazQT33PtDQp0OEcdiyly5UM4qoGEBMknrpMVVK7dYK83bg42ju988gZ0JP79bkAZLawJPAZl1qyFIlO6ZYQGI6nNInXDfhw9ag3f36NFI0kzwDP077vNKp9gtXLyyAqSLLopCYbP5gYY4xggmDhHdLU6vLA2FaI%2B0%2BIq6zL90G4twsW1mfl1P7Mu4ODZ1uy2PZuBOwHQxb9ybr9lrJJV0S28mmVpG5e%2F9aCg%2FRNYVFHPjt8N0yq9Vbpoo%2Fu651UNjO4Sim%2BLnfavyNaQ0A5nYBx%2BbWUj3tWvO1FbaI63GqWsSUH6HZp5Rsboqf4%2BkmNwGLYq7hJ18KD%2FU0a%2FWrVDZPw1EhdzEf7LFkw0DZN9dC73He%2F3EO1svtmhM880uGFo40xTPcY%2FILgPc2jtUHCKGVyfKv3Ht2bo3rsAufVfJs9FSLD5YoVEe%2FQoTvbxiNRg2%2BOHDlNuHyFqphPELPhyEw6zXqToKe8stESTOTGwBL%2FjZaQCTWGgOsncaGebRN2N2%2F6a3ln7q7jqJo%2BiMnf%2BbZfdi4SQtQb5E%2FmeoSAd9Ssopnofojr%2FkBHnQVxef4Z%2FeyPM3s8JfWaKPkBt%2FtaufWBKMNvIxM8GOpkBGkpsRmu0XckD2KBOYhGxoflEcM9SYSi46liUNhNWZGXlJoAmxR9lVLeBJhzGcR7BeVBmEQGFwTxKRfeUkBvRUOtWKJfGyvlEHRZ%2BpCdx3%2BsUTijaWlT6FNDwfPjCfhdV9ExYQFpcnV77qqCbVUs%2BKHW1%2Bt3lOie4JibDup6xaLS1AW4zHbcXgjgsHU5Oqaflg2pL27%2FMyMQS&X-Amz-Signature=2c7798909e0b3b9ac5c56a05484e3c0b291aaa9d7b1664764527403c54e2c3bb&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposal_Forms_%2810%29.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/029e03b7-b15f-489c-aca1-50a376b035d1_Levine_Act_Disclosure_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OURN6MOV%2F20260428%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260428T220005Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJHMEUCIGDuqKEvf9htA0HLVyQBrAMpDsj3BlVe3x4CG6ilr8V4AiEAhN8A4CPEf6SwGzFqul%2F55o6EWC7aoztXdEtrB4D9xOAqlQUI5v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA7mUsq9g5gB9DZRbirpBD08Ke64utdX1iAzX1UgJXw15vhAImtn3qlhjzKYMWI%2BfAP8duj%2FeDK%2BY0TvGDIVieZXwir6tj6op3Z3jG1IVxlDqrw1nL71T0%2BJJOZTdKdudg2HJ0WY2wV1Phfs1P5yxiJJbJ18yK6%2FumUId%2FHMr3zIBXtUSf2tndDoFxPXtRW3WPN1f1NK%2F0APldy9FEtm0iA6F5mF1WqqSGgWXoY7nHFdGY5srzesazQT33PtDQp0OEcdiyly5UM4qoGEBMknrpMVVK7dYK83bg42ju988gZ0JP79bkAZLawJPAZl1qyFIlO6ZYQGI6nNInXDfhw9ag3f36NFI0kzwDP077vNKp9gtXLyyAqSLLopCYbP5gYY4xggmDhHdLU6vLA2FaI%2B0%2BIq6zL90G4twsW1mfl1P7Mu4ODZ1uy2PZuBOwHQxb9ybr9lrJJV0S28mmVpG5e%2F9aCg%2FRNYVFHPjt8N0yq9Vbpoo%2Fu651UNjO4Sim%2BLnfavyNaQ0A5nYBx%2BbWUj3tWvO1FbaI63GqWsSUH6HZp5Rsboqf4%2BkmNwGLYq7hJ18KD%2FU0a%2FWrVDZPw1EhdzEf7LFkw0DZN9dC73He%2F3EO1svtmhM880uGFo40xTPcY%2FILgPc2jtUHCKGVyfKv3Ht2bo3rsAufVfJs9FSLD5YoVEe%2FQoTvbxiNRg2%2BOHDlNuHyFqphPELPhyEw6zXqToKe8stESTOTGwBL%2FjZaQCTWGgOsncaGebRN2N2%2F6a3ln7q7jqJo%2BiMnf%2BbZfdi4SQtQb5E%2FmeoSAd9Ssopnofojr%2FkBHnQVxef4Z%2FeyPM3s8JfWaKPkBt%2FtaufWBKMNvIxM8GOpkBGkpsRmu0XckD2KBOYhGxoflEcM9SYSi46liUNhNWZGXlJoAmxR9lVLeBJhzGcR7BeVBmEQGFwTxKRfeUkBvRUOtWKJfGyvlEHRZ%2BpCdx3%2BsUTijaWlT6FNDwfPjCfhdV9ExYQFpcnV77qqCbVUs%2BKHW1%2Bt3lOie4JibDup6xaLS1AW4zHbcXgjgsHU5Oqaflg2pL27%2FMyMQS&X-Amz-Signature=ef08a52d473928a9bfe67b7b962aa6f0e7bdcbc14479babb09bc592648a7204b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_Disclosure_Form.pdf%22&x-id=GetObject 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Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

7 Award Process

7.1 Selection

The City of Santa Monica, through either the City Council or the City Manager (or his designee) has the sole authority to select the consulting firm and reserves the right to reject any and all proposals. The City reserves the right to approve or reject all sub-consultants and engineers proposed to be retained by the prime consultant. Upon signing of the agreement, no change in proposed personnel or sub-consultants can be made without the City’s review and written authorization.

By submitting a response to this RFP, prospective consultants waive the right to protest after award or seek any legal remedies whatsoever regarding any aspect of this RFP.

The City reserves the right to select any number of finalists. In addition, the City reserves the right to issue written notice to all prospective consultants of any changes in the RFP terms or proposal submission schedule, should the City determine in its sole and absolute discretion that such changes are necessary.

The City reserves the right to request additional information from any proposing consultant and to reject any and all proposals. All original work products, including computer files, shall remain the property of the City.

The City reserves the right to retain an expert to evaluate the proposing consultant’s work or qualifications at all stages in the selection process. Additionally, any contract entered into will be subject to termination at any stage if in the judgment of the City, such termination is in the best interest of the City. In the event such decision is made, appropriate written notice would be given before any termination and the consultant would be compensated on a pro-rata basis for work performed.

The responsible proposer whose proposal is the most advantageous to the City, taking to consideration all the evaluation factors will be recommended for the contract award.

Notwithstanding the Evaluation Team’s selection, the City reserves the right to award this RFP and the resultant Contract in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion. The City is the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP.

7.2 Contract Award and Execution

Selection of a proposer with whom the City enters into contract negotiations with, or a recommendation of an award by the Evaluation Committee or any other party, does not constitute an award of Contract. Once the City formally awards the contract, the successful consultant will be notified to enter into an agreement. If the selected consultant does not enter into the agreement, the City will begin negotiations with the second highest ranking proposing consultant.

Please review all contract forms prior to submitting a proposal. The City of Santa Monica intends to use these forms as the baseline agreements with the successful

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study consultant. The City will not entertain proposals to make material changes to the contract form once the project has been awarded. If you wish to request changes to the contracting forms, you must do so during the proposal process. In addition, the City requires compliance with several other policies and ordinances, proposing consultants will need to complete these Exhibits and submit with their Proposal.

The RFP document and the successful proposal response, as amended by agreement between the City of Santa Monica and the successful consultant, will become part of the contract documents. Additionally, the City of Santa Monica may verify the successful consultant’s representations that appear in the proposal. Failure of the successful consultant to perform as represented may result in elimination of the successful consultant from further negotiation or in contract cancellation or termination.

No oral explanation or instruction of any kind or nature whatsoever given before the award of a contract to a consultant shall be binding. The City of Santa Monica shall not be bound, or in any way obligated, until the City has awarded the contract and all documents have been executed. The proposing consultant may not incur any chargeable costs prior to final contract execution.

8 Terms & Conditions

8.1 Best Qualified Person Or Firm

The award, if any, will be made to the best qualified person or firm(s). In evaluating whether a proposer(s) is (are) the best qualified person or firm(s) pursuant to the Santa Monica Municipal Code, City staff may utilize some or all of the following criteria:

A. The training, credentials and experience of the person or firm;

B. The demonstrated competence, ability, capacity and skill of the person or firm to perform the contract or provide the services;

C. The capacity of the person or firm to perform the contract or provide the service promptly, within the time specified, and without delay;

D. The sufficiency of the person’s or firm’s financial and other resources;

E. The character, integrity, reputation and judgment of the person or firm;

F. The ability of the person or firm to provide such future service as may be needed;

G. The price which the person or firm proposes to charge, including whether the price is fair, reasonable and competitive; and

H. Any other factor which will further the intent set forth in Section 608 of the City Charter.

The City shall have absolute discretion in determining the applicability and weight or relative weight of some or all of the criteria listed above and is not required to select the lowest monetary proposer.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

8.2 Receiving Time / Late Proposals

It is the responsibility of proposer to see that their proposal is submitted with sufficient time to be received by the City prior to the proposal closing time. The receiving time in the City Office will be the governing time for acceptability of proposals.

Late proposals are not accepted.

8.3 Acceptance of Conditions Governing this RFP

Submission of a proposal constitutes acceptance of the Evaluation Factors contained in this RFP.

8.4 Incurring Cost

Any cost incurred by the proposer in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the proposer.

8.5 Prime Consultant Responsibility

Any agreement that may result from the RFP shall specify that the prime consultant is solely responsible for fulfillment of the agreement with the City. The City will make agreement payments only to the prime consultant.

8.6 Sub-consultants

Use of sub-consultants must be clearly explained in the proposal, and major sub-consultants must be identified by name. Prime consultants shall be wholly responsible for the entire performance whether or not sub-consultants are used.

8.7 Amended Proposals

A proposer may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. City personnel will not merge, collate, or assemble proposal materials.

8.8 Proposer’s Rights to Withdraw Proposal

Proposers will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The proposer must submit a written withdrawal request signed by the proposer’s duly authorized representative addressed to the City Contact.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

8.9 Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for one hundred eighty (180) days after the due date for receipt of proposals or sixty (60) days after receipt of a best and final offer, if one is requested.

8.10 Best and Final Offer

The City reserves the right to request Best and Final Offers from any or all proposers.

This will be the only opportunity to amend or modify proposals based on feedback from the City. Information from competing proposals will not be disclosed to other proposers prior to submission of a Best and Final Offer.

8.11 Living Wage Requirement

Any agreement issued as a result of this Request for Proposal may be subject to the City’s Living Wage Ordinance, Santa Monica Municipal Code Chapter 4.65 (LWO), and its implementing regulations.

8.12 Disclosure of Proposal Contents

All proposals are subject to the provisions of the California Public Records Act, California Government Code section 6250 et seq., and any information submitted with a response is a public record subject to disclosure, unless a specific exemption applies.

8.13 Notice Regarding Disclosure of Contents of Documents

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

8.14 No Obligation

This RFP in no manner obligates the City to the eventual rental, lease, purchase, etc., of any goods or services offered until a valid written agreement is executed by the City and the selected proposer.

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study

8.15 Termination

This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when the City determines such action to be in the best interest of the City of Santa Monica.

8.16 Sufficient Appropriation

Any agreement awarded for multiple years as a result of this RFP may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the selected proposer. The City’s decision as to whether sufficient appropriations and authorizations are available will be accepted by the selected proposer as final.

8.17 Errors and Restrictive Specifications

If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP, the proposer should immediately notify the City Contact designated in Section I, B. Without disclosing the source of the request, the City may issue a written addendum to clarify the ambiguity, or to correct the problem, omission, or other error.

If prior to the submission date, a proposer knows of or should have known of an error in the RFP but fails to notify the City Contact of the error, the proposer shall submit their proposal at his, her or its own risk, and, if awarded an agreement, shall not be entitled to additional compensation or time by reason of error or its later correction.

8.18 Legal Review

The City requires that all proposers agree to be bound by the General Requirements contained in this RFP.

8.19 Governing Law

This RFP, and any agreement entered into pursuant to this RFP, are governed by the laws of the State of California.

8.20 Oral Changes and Basis for Proposal

Proposers may not rely upon oral explanations. All changes and addenda will be issued in writing. Only information supplied by the City in writing through the City’s Contact, or in this RFP should be used as the basis for the preparation of proposals.

8.21 Agreement Terms and Conditions

The agreement between the City and the selected proposer(s) will follow the format specified by the City and contain the terms and conditions set forth in Attachment B, Contractual Services Agreement. However, the City reserves the right to negotiate with a successful proposer the final provisions or provisions in addition to those

Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study contained in this RFP. The contents of this RFP, as revised and/or supplemented, and the successful proposal will be incorporated into and become part of the agreement.

Should a proposer object to any of the City’s terms and conditions, as contained in this Section or in Attachment B, that proposer must propose specific alternative language in his, her, or its proposal. Proposer must provide a brief discussion of the purpose and impact, if any, of each proposed changed followed by the specific proposed alternate wording. The City may or may not accept the alternative language.