RE__AB_339_Compliance_Check__Evaluation_of_Water_Treatment_Facilities.pdf
PDF 282 KB Posted
- Attached to
- Evaluation of Water Treatment Facilities Local Discharge Limits & Preparation of Local Limits Study
- Solicitation number
- 2026-RFP-00020
- Issued by
- San Mateo County, California
About this file
This is an internal email correspondence from the City of Santa Monica's HR department regarding AB 339 compliance verification for a Request for Proposals (RFP) concerning the evaluation of water treatment facilities. The email confirms that the proposed consultant work falls outside recognized employee organization classifications and therefore does not require union notification under AB 339 requirements.
The scope of work encompasses nine primary tasks for evaluating the City's Sustainable Water Infrastructure Project (SWIP) and Advanced Water Treatment Facility (AWTF) local discharge limits in accordance with 40 CFR Part 122.44(j)(2)(ii) and WDR Order No. R4-2021-0044. The tasks include project management with bi-weekly status reports; data review of applicable permits, regulations, and existing analytical data; development and implementation of an updated monitoring program including sample collection at up to eight outfalls; development of local limits for pollutants with effluent limitations; evaluation of constituents of concern for the advanced water treatment process; development of surcharges for highest impacted constituents such as TDS, COD, Boron, and Chlorides; regulatory and advisory panel support; and as-needed technical support. The consultant shall prepare deliverables including meeting agendas and minutes, data request logs, draft and final monitoring plans, local limits evaluation reports in both PDF and Word formats, and memos summarizing findings. Optional support tasks include presentations to an Independent Advisory Panel. The RFP advancement was withheld pending HR feedback by the close of business on February 17, 2026.
No specific pricing terms, contract duration, renewal options, set-asides, or funding amounts are detailed in this compliance review email. The document serves primarily as internal correspondence confirming that the proposed consultant services do not fall within classifications requiring union notification under California's AB 339 requirements.
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From: Sarah Rebensdorf To: Tina Saloutos; Grace Quitzon; Doris Mejia Cc: Teresa Villa Subject: RE: AB 339 Compliance Check: Evaluation of Water Treatment Facilities Date: Monday, February 9, 2026 9:24:24 AM Attachments: image001.png
Good Morning, The work being performed by this consultant is not within the scope of any City classification and therefore do not need to notify any union.
Thank you, Sarah
From: Tina Saloutos <Tina.Saloutos@santamonica.gov> Sent: Sunday, February 8, 2026 1:01 PM To: Grace Quitzon <Grace.Quitzon@santamonica.gov>; Sarah Rebensdorf <Sarah.Rebensdorf@santamonica.gov>; Doris Mejia <Doris.Mejia@santamonica.gov> Cc: Teresa Villa <Teresa.Villa@santamonica.gov> Subject: AB 339 Compliance Check: Evaluation of Water Treatment Facilities
Good Afternoon HR team, I hope you are well. I am reaching out to ensure compliance with AB 339 requirements for an RFP for Water Resources. Kindy advise if the scope of work (SOW) encompasses any work within recognized employee organization classifications. I look forward to your response by COB Tuesday, February 17th and will hold off on advancing this RFP any further until feedback is received.
Scope of Work The Consultant shall conduct all of the following activities in accordance with EPA Local Limits Development Guidance (EPA 833-R-04-002A July 2004) and the AWTF WDR Order No. R4-2021- 0044. Both EPA Guidance and AWTF WDR Order can be found in the Attachment section of the RFP.
Task 1 - Project Management
Consultant must hold a kickoff meeting and then provide bi-weekly status reports status reports. In addition to any necessary visits during the development process, the consultant should expect to attend and explain the development process and recommendations.
Deliverables: Meeting agendas and minutes.
Task 2 - Data Review and Recommendations mailto:Sarah.Rebensdorf@santamonica.gov mailto:Tina.Saloutos@santamonica.gov mailto:Grace.Quitzon@santamonica.gov mailto:Doris.Mejia@santamonica.gov mailto:Teresa.Villa@santamonica.gov
Consultant shall review the all applicable permits (e.g., SWIP AWTF WDR Order No. R4-2021-0044) and regulations pertaining to potable reuse in the State of California, existing analytical data, applicable regulations and guidelines for the development of local limits. This task will also include review of the following:
Review of existing City Ordinance and Municipal Code Review of City's Potable Reuse Enhanced Source Control and Collection System Monitoring Program (Monitoring Program).
Identification of any missing or deficient sampling and analytical data necessary for the local limits evaluation.
Review previous sampling results of the City's Significant Industrial Users.
Provide recommendations on whether additional pollutant data or physical facility information is necessary to conduct the local limits evaluation.
Provide a schedule for conducting the sampling plan and performing the local limits evaluation study.
Review of pertinent regulations (e.g., Title 22 Groundwater Replenishment Reuse Project – Groundwater Augmentation via Subsurface Application and Direct Potable Reuse) that may influence the development of local limits.
Deliverables: Data request log and recommended revisions.
Task 3 – Monitoring Program Update
Based on the review of the City’s Monitoring Program and other data in reviewed in Task 1, the Consultant, shall provide recommendations to revise and update the Monitoring Program. the develop a sampling program that identifies sampling locations throughout the City that will be used for the Development of Local Limits (Task 3). Subtasks for Task 2 include the following:
Developing identifying strategic sample locations Conduct sample installations and collect any wastewater samples. Samples are to be handed off to the City’s contracted laboratory.
Deliverables: Draft and final updated monitoring plan in pdf and Word formats. Hold workshop with City prior to submitting the final monitoring plan.
Task 4 – Monitoring Program Implementation
Consultant shall be responsible for facilitating the Los Angeles Regional Water Quality Control Board (LARWQCB) and Division of Drinking Water (DDW) approved Sampling Plan. The Consultant shall confirm if DDW review and approval is necessary to support current indirect potable reuse and future direct potable reuse. The Sampling Plan contains the proposed sample collection frequencies as well as the specific analytes to be sampled. Consultant shall be responsible for installing sampling equipment at up to eight (8) sampling outfalls. Each outfall shall be evaluated for possible traffic control measures. Confined space trained personnel shall be required to enter any confined spaces.
As an optional support task, please include budget for presenting the monitoring plan and incorporating recommendations from an Independent Advisory Panel.
Task 5 - Development of Local Limits
Consultant shall use the information provided by the City and any other relevant data and information, including, but not limited to NPDES limits, WDR Order, professional judgement, EPA guidance, LARWQCB guidance, DDW guidance, to develop limits for the pollutants with effluent limitations in the City's WDR Order and those pollutants that may be in future permits. Consultant shall include all calculations and a written explanation that justifies the criteria used to determine the limits. If consultant is recommending elimination of a limit for any pollutant for which a limit presently exists or not developing a limit for a pollutant with an effluent discharge violation, the consultant shall include a written explanation, to the satisfaction of the City and the LARWQCB. Consultant shall prepare the Local Limits Evaluation Report in a format that is acceptable for submittal to the Los Angeles Regional Water Quality Control Board.
Provide detailed draft report on findings Propose changes to City ordinance and/or municipal code
Deliverables would include a draft and final Local Limits Evaluation Report in pdf and Word formats.
A review meeting would also be required to accompany submittal of the Evaluation Report.
As an optional support task, please include budget for presenting the monitoring plan and incorporating recommendations from an Independent Advisory Panel.
Task 6 - Evaluation of Constituents of Concern in the Advanced Water Treatment Process and Potential Implementation of Direct Potable Reuse
Consultant shall review and identify constituents that pose concern for the operations and maintenance as well as compliance of the AWTF with its current permit and if the City decides to pursue direct potable reuse in the near future.
Deliverables: Memo summarizing findings that will be incorporated into the Local Limits Evaluation Report.
Task 7 - Develop Surcharges for Highest Impacted Constituents
Review existing City surcharges for COD and TSS Review applicability and legality of surcharges Propose new surcharges for Highest Impacted Constituents (e.g., TDS, COD, TDS, Boron, Chlorides, etc.)
Calculate surcharges for constituents identified in Task 4.3 based on viable alternatives.
Calculate cost impact and necessary surcharges needed for treatment alternatives associated with constituents identified in Task 3.
Finalize list of surcharges to achieve Local Limits compliance Deliverables: Memo summarizing findings that will be incorporated into the Local Limits Evaluation Report.
Task 8 – Regulatory and Independent Advisory Panel Support
Provide support to City staff to finalize and update Local Limits and City Ordinances. This would entail up to two meetings with LARWQCB and/or DDW as well as assistance updating local limits in the Santa Monica Municipal Code. Please budget for an optional workshop with the Independent Advisory Panel.
Deliverables: Finalized updated local limits and City Ordinances.
Task 9 - As-Needed Technical Support or Other Value Added Services
Additional technical support services may also be needed by the City on an as-needed basis. These services include, but are not limited to the following:
Attending and/or preparing presentations for meetings with regulators including the DDW and the RWQCB. Attending and/or preparing presentations for meetings with City Council, City Task Forces, and/or other City Divisions.
Any value added services from the respondent that is not included in the scope of work that may be of benefit to the project and the City’s operations to protect water quality.
Best regards, Tina Saloutos Principal Buyer (310) 458-2201 x 2759 santamonica.gov Facebook | Twitter | Instagram Subscribe to City of Santa Monica Email Updates https://www.santamonica.gov/ https://www.facebook.com/cityofsantamonica/ https://twitter.com/santamonicacity https://www.instagram.com/cityofsantamonica https://smgov.us12.list-manage.com/subscribe/post?u=a5d6f52c79917c7b57cc5cef0&id=8df381560e
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