Proposer_Checklist.pdf

This is a Proposer RFP Checklist document providing guidance to vendors responding to the City of Santa Monica's Request for Proposals for as-needed professional consulting services. The RFP solicits proposals for three distinct scopes of work: Strategic Urban Planning, Urban Design & Architectural Services; Real Estate Advisory and Financial Analysis Services; and Economic Development Services. Qualified consultants may propose for one, two, or all three scopes and will be selected to establish a pool of as-needed consultants for individual project assignments. The question submission deadline is April 2, 2026, with proposals due April 15, 2026 at 3:00 p.m. No pre-proposal conference date is specified in this checklist document. The initial contract term is three years with two optional one-year renewal periods at the City's sole discretion, with no minimum hours guaranteed and payment based only on hours of service actually received.

Key requirements for proposers include demonstrating 15 years of professional experience with prior municipal or public entity work preferred, designating a Lead Principal/Project Director for each scope, maintaining California Secretary of State registration in good standing, and completing at least three comparable assignments within the past ten years for a public agency. Proposals are limited to five double-sided pages and must include a cover letter, scope of work checklist, project team composition, up to three relevant projects per scope, up to three references per scope, and fully burdened hourly rates for all job classifications. Evaluation criteria are weighted at 80 points for qualifications and experience, 15 points for cost, and 5 points for methodology. Contractors must comply with the Living Wage Ordinance if the contract exceeds $54,200, maintain City of Santa Monica business licenses if physically located in or conducting business within the city, and procure comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation with statutory limits and Employers' Liability ($1,000,000 per accident), and Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate). The City reserves the right to select multiple qualified vendors and award contracts based on evaluation criteria, with no set-aside designations or specific budget ranges disclosed in the RFP documentation.