Proposer_Checklist.pdf

This is a Proposer RFP Checklist for the City of Santa Monica, California, providing guidance on the submission process for an as-needed professional consulting services RFP covering three distinct scopes: Strategic Urban Planning, Urban Design & Architectural Services; Real Estate Advisory and Financial Analysis Services; and Economic Development Services. Qualified consultants may propose for one, two, or all three scopes and will be selected to establish a pool of as-needed consultants for individual projects as defined during assignment. The RFP was released on March 24, 2026, with a deadline for submitting questions on April 2, 2026, and a proposal submission deadline of April 15, 2026 at 3:00 p.m. Proposals are limited to five double-sided pages and must include a cover letter, scope of work checklist, project team composition, up to three relevant projects per scope, up to three references per scope, and fully burdened hourly rates for all anticipated job classifications. The contract will be for an initial term of three years with two optional one-year renewal periods at the City's sole discretion, with no minimum hours guaranteed.

The RFP checklist emphasizes critical submission requirements including mandatory compliance with all specified format guidelines, acknowledgment of all issued addenda, and timely submission of responses. Minimum vendor requirements include 15 years of demonstrated experience with prior municipal or public entity work preferred, designation of a Lead Principal/Project Director for each scope, California Secretary of State registration in good standing, and successful completion of at least three comparable assignments within the past ten years for a public agency. Evaluation will be weighted 80 points for qualifications and experience, 15 points for cost, and 5 points for methodology. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation with statutory limits, and Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), with the City named as an additional insured. Compliance with the Living Wage Ordinance applies if the contract exceeds $54,200, and the City reserves the right to select multiple qualified vendors with no minimum hours guaranteed.