Proposal_Requirements.pdf

Proposal Requirements Suggestions

Instructions: The Response must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements.”

1. Transmittal Letter Offerors must submit a transmittal letter (maximum two pages) on the firm’s letterhead.

The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

2. Qualifications and Experience of Firm and Staff A. Describe the organization’s experience delivering services similar to the Scope of Services outlined in this RFP. Experience included should focus on projects completed within the past ten (10) years. At a minimum, the project description should include the following:

1. Client name and description of the project and/or services

2. Project name

3. Project dates

4. Contract amount

5. Staff assigned to the reference engagement that will be designated for work under this RFP

6. The client’s project manager’s name, e-mail address, and telephone number

B. Describe how the organization has successfully delivered services similar to those outlined in this RFP by providing a narrative demonstrating the firm’s experience in creating target industry studies involving labor force, market, economic and market assessments, benchmarking, best practices, and recommendations. The narrative should address the following:

1. A description of at least two (2) past projects where the firm conducted a target industry study or market analysis

2. A description of the evaluation methods used to support the analysis and final recommendations

3. A description of experience working with municipalities, public sector clients, hotels, and facility operators

4. A description of past public engagement activities

5. Timelines for similar completed studies

C. Describe the team that will be working to complete the Scope of Services, including position titles and roles of the individuals assigned to those roles.

1. Provide an organization chart showing:

a. Reporting relationships and responsibilities of the offeror and any other firms/subcontractors

b. Reporting relationships and responsibilities of all key personnel, along with their firm affiliations

2. Provide resumes for all key personnel pertinent to this solicitation, including the offeror’s proposed project manager and at least one substitute project manager. Limit resumes to two pages per individual and include:

a. Academic and professional qualifications

b. Professional registration, as applicable

c. Experience as it relates to the project and to the individual’s specified role on the project

d. The proposed project manager and substitute project manager shall each have a minimum of five (5) years of applicable experience focused on projects completed within the past ten (10) years.

3. Project Approach/Proposal The offeror should identify the process utilized on other similar studies as well as the process envisioned for the services identified in this solicitation. The offeror should also include within the project approach the process envisioned to interface with the City through the Project Manager.

A. Display the proposed project schedule for the tasks described in the Scope of Services, including planning meetings, progress reviews, public engagement activities, analysis, and final report delivery.

B. Describe the project plan and process for performing the scope of services. The project plan should include key activities, deadlines, and deliverables required to complete the scope of services, organized in a logical, easy-to-follow manner. At a minimum, the project approach should address the following:

1. A description of the overall analytic framework

2. An explanation of how the analysis will be used to develop recommendations

3. A description of how public input will be incorporated into the final study

4. Key activities, deadlines, and deliverables required to complete the scope.

4. Cost Analysis Each offeror shall submit a completed cost analysis with information regarding the fee for the particular project.

5. Business Enterprise Outreach and Utilization

Proposers must indicate if the company is a SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. At a minimum, proposers must address the following:

A. Detailed description of your organization’s efforts to identify and contact City of St. Petersburg SBEs, MBEs, and WBEs to inform them of opportunities to work as subcontractors for this proposal.

1. Attending relevant opportunities offered by the City’s Office of Supplier Development including outreach events and matchmaking sessions.

2. Documentation of planned or prior outreach efforts

B. Planned efforts such as mentoring, training, and other capacity building programs for SBE, MBE, and WBEs.

C. Detailed description of your organization’s process for ensuring small businesses have enough time and information to provide your firm with bids.

1. Description of how your firm considers SBEs, MBEs, and WBEs in the development of proposal and bid packages. ii. Explanation of how your firm ensures SBEs, MBEs, and WBEs understand the bid and specifications and are able to learn ways to improve.

D. Provide past performance in utilizing SBEs, WBEs, and WBEs on past projects within the last five

(5) years.

E. Provide a detailed Subcontractor Utilization Form