Agreement.pdf

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AGREEMENT

THIS AGREEMENT, (“Agreement”) is made and entered into on the Click here to enter text. day of Click here to enter text., 20Click here to enter text. (“Effective Date”), by and between

Click here to enter text. (“Consultant”) and the City of St. Petersburg, Florida, (“City”)

(collectively, “Parties”).

WITNESSETH:

NOW, THEREFORE, in consideration of the promises and covenants contained herein, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties agree as follows:

1. Consultant Duties. Consultant shall perform the scope of services set forth in Appendix

A of this Agreement (“Scope of Services”) and provide the Deliverables (as hereinafter defined) for the City in full and complete accordance with this Agreement. Appendix A is attached hereto and made a part hereof.

2. Agreement Components.

A. The agreement components are this Agreement, the appendices to this Agreement, the purchase order issued by the City pursuant to this Agreement (“Purchase

Order”), and the following documents, which are made a part hereof by reference

(“Other Documents”):

(i) RFP No. 26-157 dated March 18, 2026 (“Document 1”)

(ii) Consultant’s proposals dated [MONTH DAY], 2026 (“Document 2”)

(iii) Click here to enter text. (“Document 3”)

(iv) Click here to enter text. (“Document 4”)

B. In the event of an inconsistency or conflict between or among the documents referenced in this Agreement, the following order of precedence governs: (i) this

Agreement, exclusive of its appendices, (ii) the appendices to this Agreement, (iii) the Purchase Order, and (iv) the Other Documents. In the event of an inconsistency or conflict between or among the Other Documents, the order of precedence is the order the documents are listed above (e.g. Document 1 governs over Document 2, Document 2 governs over Document 3, etc.).

3. Term. The term of this Agreement commences on the Effective Date and remains in full force and effect until Consultant has performed its obligations under this Agreement and the City has accepted all services and Deliverables in accordance with this Agreement.

4. Schedule. Consultant shall perform the Scope of Services in accordance with the schedule and deadlines set forth in Appendix A.

5. Payment. Provided Consultant faithfully performs its obligations contained in this

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Agreement, the City shall pay Consultant in accordance with the fees and rates identified in the attached Appendix B (“Payment”). Appendix B is attached hereto and made a part hereof. The Payment shall not exceed $________. The Payment is inclusive of all out-of-pocket expenses, including but not limited to transportation, lodging, meals, materials, phone, postage, and mileage. Consultant shall invoice the City in accordance with the procedures established by the City. The Payment may only be increased in strict accordance with this Agreement.

6. Indemnification.

A. Consultant shall defend at its expense, pay on behalf of, hold harmless and indemnify the City, its officers, employees, agents, elected and appointed officials and volunteers (collectively, “Indemnified Parties”) from and against any and all claims, demands, liens, liabilities, penalties, fines, fees, judgments, losses and damages (collectively, “Claims”), whether or not a lawsuit is filed, including, but not limited to Claims for damage to property or bodily or personal injuries, including death at any time resulting therefrom, sustained by any persons or entities; and costs, expenses and attorneys’ and experts’ fees at trial and on appeal, which Claims are alleged or claimed to have arisen out of or in connection with, in whole or in part, directly or indirectly:

(i) The performance of this Agreement (including any amendments thereto) by

Consultant, its employees, agents, representatives or subcontractors; or

(ii) The failure of Consultant, its employees, agents, representatives or subcontractors to comply and conform with applicable Laws (as defined herein); or

(iii) Any negligent act or omission of the Consultant, its employees, agents, representatives, or subcontractors, whether or not such negligence is claimed to be either solely that of the Consultant, its employees, agents, representatives or subcontractors, or to be in conjunction with the claimed negligence of others, including that of any of the Indemnified Parties; or

(iv) Any reckless or intentional wrongful act or omission of the Consultant, its employees, agents, representatives, or subcontractors; or

(v) Consultant’s failure to maintain, preserve, retain, produce, or protect records in accordance with this Agreement and applicable Laws (including but not limited to Florida laws regarding public records).

B. The provisions of this paragraph are independent of, and will not be limited by, any insurance required to be obtained by Consultant pursuant to this Agreement or otherwise obtained by Consultant, and the provisions of this paragraph survive the expiration or earlier termination of this Agreement with respect to any claims or liability arising in connection with any event occurring prior to such expiration or

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7. Insurance.

A. Contractor shall maintain the following minimum types and amounts of insurance throughout the term at its own expense:

(i) Commercial general liability insurance in an amount of at least One Million

Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) aggregate in occurrences form. This policy must include coverage for bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability under this Agreement.

(ii) Commercial automobile liability insurance of $1,000,000 combined single limit covering all owned, hired and non-owned vehicles.

(iii) Workers’ Compensation insurance as required by Florida law and

Employers’ Liability Insurance in an amount of at least $100,000 each accident, $100,000 per employee, and $500,000 for all diseases.

(iv) Errors & Omissions/Professional Liability insurance appropriate to

Contractor’s profession with a minimum limit of $1,000,000 per occurrence. If coverage is on a “Claims Made” basis, it must include a retroactive date of coverage beginning no later than the date this agreement is executed.

B. All of Contractor’s insurance policies, except Workers’ Compensation and

Professional Liability, must name the Indemnified Parties as additional insureds.

C. All policies must provide that the City will be provided notice at least thirty (30) days prior to any cancellation, reduction or material change in coverage.

D. Contractor shall provide the City with Certificates of Insurance on a standard

ACORD form, or similar form acceptable to the City, reflecting all required coverage. At the City’s request, Contractor shall provide copies of current policies with all applicable endorsements.

E. All insurance required must be on a primary and noncontributory basis and must be provided by responsible insurers licensed in the State of Florida and rated at least

A- in the then-current edition of AM Best’s Rating Services, or similar rating agency acceptable to the City.

F. If the insurance carried by Contractor has broader coverage than required in this

Agreement, then that broader coverage, including but not limited to additional insured requirements, is deemed to be the requirement in this Agreement. If

Contractor’s insurance limits are greater than the minimum limits set forth herein, then Contractor's insurance limits are deemed to be the required limits in this

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Agreement.

G. Contractor hereby waives all subrogation rights of its insurance carriers in favor of the Indemnified Parties. This provision is intended to waive fully, and for the benefit of the Indemnified Parties, any rights or claims which might give rise to a right of subrogation in favor of any insurance carrier.

H. The City reserves the right to change or alter the above insurance requirements as it deems necessary.

8. Notices. Unless and to the extent otherwise provided in this Agreement, all notices, demands, requests for approvals and other communications which are required to be given by either party to the other must be in writing and will be deemed given and delivered on the date delivered in person, upon the expiration of five (5) days following the date mailed by registered or certified mail, postage prepaid, return receipt requested to the address provided below, or upon the date delivered by overnight courier (signature required) to the address provided below.

CITY:

City of St. Petersburg

Procurement and Supply Management Department

P. O. Box 2842

St. Petersburg, FL 33731

Phone: 727-893-7220

Attention: Stephanie S. Scarbrough

CONSULTANT:

Click here to enter text.

Attn: Click here to enter text.

9. Severability. Should any paragraph or portion of any paragraph of this Agreement be rendered void, invalid or unenforceable by any court of law for any reason, such determination will not render void, invalid or unenforceable any other paragraph or portion of this Agreement.

10. Due Authority. Each party to this Agreement that is not an individual represents and warrants to the other party that (i) it is a duly organized, qualified and existing entity authorized to do business under the laws of the State of Florida, and (ii) all appropriate authority exists so as to duly authorize the person executing this Agreement to so execute the same and fully bind the party on whose behalf he or she is executing.

11. Assignment. Consultant may not make any assignment of this Agreement without the prior written consent of the City. Any assignment of this Agreement contrary to this paragraph is void and confers no rights upon the assignee.

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12. Termination.

A. This Agreement may be terminated at any time by the City for convenience upon thirty (30) days written notice to Consultant.

B. The City may terminate this Agreement upon written notice to Consultant in the event the Consultant defaults on any of the terms and conditions of this Agreement and such failure continues for a period of thirty (30) days following notice from the

City specifying the default; provided, however, that the City may immediately terminate this Agreement, without providing the Consultant with notice of default or an opportunity to cure, if the City determines that the Consultant has failed to comply with any of the terms and conditions of this Agreement related to safety, indemnification or insurance coverage.

C. The City may terminate this Agreement as provided in Florida Statute section

287.135 and 448.095.

D. Termination of this Agreement acts as a termination of the Purchase Order and the

Other Documents.

13. Governing Law and Venue. The laws of the State of Florida govern this Agreement.

Venue for any action brought in state court must be in Pinellas County, St. Petersburg

Division. Venue for any action brought in federal court must be in the Middle District of

Florida, Tampa Division, unless a division is created in St. Petersburg or Pinellas County, in which case the action must be brought in that division. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the Parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction.

14. Amendment. This Agreement may be amended only in writing executed by the Parties.

15. Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior and contemporaneous agreements, whether oral or written, between them.

16. Compliance with Laws. The Consultant shall comply at all times with all federal, state, and local statutes, rules, regulations and ordinances, the federal and state constitutions, and the orders and decrees of lawful authorities having jurisdiction over the matter at issue

(collectively, “Laws”), including but not limited to Florida laws regarding public records.

Consultant hereby makes all certifications required under Florida Statute section 287.135.

Consultant shall also comply with all applicable City policies and procedures.

17. Third Party Beneficiary. Notwithstanding anything to the contrary contained in this

Agreement, persons or entities not a party to this Agreement may not claim any benefit hereunder or as third party beneficiaries hereto.

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18. No Liens. Consultant shall not suffer any liens to be filed against any City property by reason of any work, labor, services or materials performed at or furnished to City property, to Consultant, or to anyone using City property through or under Consultant. Nothing contained in this Agreement may be construed as a consent on the part of the City to subject

City property or any part thereof to any lien or liability under any Laws.

19. No Construction against Preparer of Agreement. This Agreement has been prepared by the City and reviewed by the Consultant and its professional advisors. The City, Consultant and Consultant’s professional advisors believe that this Agreement expresses their agreement and that it may not be interpreted in favor of either the City or the Consultant or against the City or the Consultant merely because of their efforts in preparing it.

20. Use of Name. Subject to the requirements of Florida laws regarding public records, neither party may use the other party’s name in conjunction with any endorsement, sponsorship, or advertisement without the written consent of the named party, except that Consultant may refer to the City in client lists.

21. Non-appropriation. The obligations of the City as to any funding required pursuant to this Agreement are limited to an obligation in any given year to budget, appropriate and pay from legally available funds, after monies for essential City services have been budgeted and appropriated, sufficient monies for the funding that is required during that year. Notwithstanding the foregoing, the City is not prohibited from pledging any legally available non-ad valorem revenues for any obligations heretofore or hereafter incurred, which pledge will be prior and superior to any obligation of the City pursuant to this

22. City Consent and Action.

A. For purposes of this Agreement, any required written permission, consent, acceptance, approval, or agreement by the City means the approval of the Mayor or his authorized designee, unless otherwise set forth in this Agreement or unless otherwise required to be exercised by City Council pursuant to the City Charter or applicable Laws.

B. For purposes of this Agreement, any right of the City to take any action permitted, allowed, or required by this Agreement may be exercised by the Mayor or his authorized designee, unless otherwise set forth in this Agreement or unless otherwise required to be exercised by City Council pursuant to the City Charter or applicable Laws.

23. Captions. Captions are for convenience only and do not control or affect the meaning or construction of any of the provisions of this Agreement.

24. Survival. All obligations and rights of any party arising during or attributable to the period prior to expiration or earlier termination of this Agreement, including but not limited to those obligations and rights related to indemnification, survive such expiration or earlier

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25. Force Majeure. In the event that either party hereto is delayed or hindered in or prevented from the performance required hereunder by reason of acts of God, failure of power, public health emergencies, strikes, lockouts, labor troubles, riots, war, insurrection, or other reason of like nature not the fault of the party (“Permitted Delay”), such party will be excused for the period of time equivalent to the delay caused by such Permitted Delay.

Notwithstanding the foregoing, any extension of time for a Permitted Delay will be conditioned upon the party seeking an extension of time delivering written notice of such

Permitted Delay to the other party within ten (10) days of the event causing the Permitted

Delay.

26. No Waiver. No provision of this Agreement will be deemed waived by either party unless expressly waived in writing signed by the waiving party. No waiver may be implied by delay or any other act or omission of either party. No waiver by either party of any provision of this Agreement will be deemed a waiver of such provision with respect to any subsequent matter relating to such provision, and the City’s consent respecting any action by Consultant does not constitute a waiver of the requirement for obtaining the City’s consent respecting any subsequent action.

27. Permits and Licenses. Consultant shall obtain any and all necessary permits, licenses, certifications and approvals which may be required by any government agency in connection with Consultant’s performance of this Agreement. Upon request of the City, the Consultant shall provide the City with written evidence of such permits, licenses, certifications and approvals.

28. Successors and Assigns. This Agreement inures to the benefit of and is enforceable by and against the Parties, their heirs, personal representatives, successors, and assigns, including successors by way of reorganization.

29. Subcontract. The hiring or use of outside services or subcontractors in connection with the performance of Consultant’s obligations under this Agreement is not permitted without the prior written approval of the City, which approval may be withheld by the City in its sole and absolute discretion. Consultant shall promptly pay all subcontractors and suppliers.

30. Relationship of Parties. Nothing contained herein may be deemed or construed by the

Parties, or by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the Parties, it being understood and agreed that nothing contained herein, nor any acts of the Parties, may be deemed to create any relationship between the Parties other than the relationship of independent Consultants and principals of their own accounts.

31. Contract Adjustments.

A. Either party may propose additions, deletions or modifications to the Scope of

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Services (“Contract Adjustments”) in whatever manner such party determines to be reasonably necessary for proper compliance with this Agreement. Proposals for

Contract Adjustments must be submitted to the non-requesting party in the form agreed to by the Parties. Contract Adjustments must be effectuated through amendments to this Agreement made in accordance with this Agreement.

B. There may be no increase in the Payment on account of any Contract Adjustment made necessary or appropriate as a result of the mismanagement, improper act, or other failure of Consultant or its employees, agents or subcontractors to properly perform their obligations and functions under this Agreement.

C. In the event Consultant proposes a Contract Adjustment and the City does not approve such Contract Adjustment, Consultant will continue to perform the original

Scope of Services in accordance with the terms and conditions of this Agreement.

D. Notwithstanding anything to the contrary contained in this Agreement, there may be no increase in the Payment except pursuant to an amendment to this Agreement made in accordance with this Agreement.

32. City Data. All data, documents and other City property remain the exclusive property of the City. Consultant agrees that such City property must be used solely for the purpose of performing the Scope of Services. Consultant shall safekeep such property and, if the City so requests, Consultant shall sign and deliver a written, itemized receipt therefore. Upon conclusion of the Scope of Services, Consultant shall return all such property to the City.

33. Deliverables. The City will solely own all right, title, and interest in and to the deliverables provided pursuant to this Agreement (“Deliverables”), including but not limited to patent, copyright, trademark, and other intellectual property rights therein. Consultant shall take all actions necessary to assure that such title vests in the City.

34. Acceptance. After notice from Consultant that it has performed the services required pursuant to this Agreement, the City shall issue written acceptance upon the City’s confirmation that the services have been provided in accordance the terms and conditions of this Agreement. Within ten (10) days of receipt of Consultant’s notice that it has performed the services, the City will notify Consultant of any discovery by the City of a non-conformance of the services with the requirements of this Agreement (“Non-conformance”), and Consultant will have the period of time stated in the Non-Conformance notification to correct such Non-conformance, or, if no time is stated, Consultant will have a reasonable period of time based on the severity and complexity of the Non-Conformance to correct such Non-Conformance; provided, however, that in no event may a period exceeding ten (10) days from the date the City provides notice of Non-Conformance to

Consultant be considered a reasonable period of time. The City’s issuance of written acceptance in no way relieves Consultant of any of its obligations pursuant to this

35. Warranties. In addition to any other warranties that may exist, Consultant warrants that

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36. Non-Exclusive Agreement. This Agreement imposes no obligation on the City to utilize the Consultant for all of the work and services of this type that may be needed during the term of this Agreement. This is not an exclusive agreement. The City specifically reserves the right to concurrently contract with other companies for similar work and services if it deems such action to be in the City’s best interest.

37. Consultant Personnel. The City reserves the right to require Consultant to replace any persons performing services pursuant to this Agreement, including but not limited to

Consultant’s employees and any affiliates’ or subcontractors’ employees, whom the City judges to be incompetent, careless, unsuitable or otherwise objectionable, or whose continued use is deemed contrary to the best interests of the City.

38. Books and Public Records.

A. Definitions. For purposes of this paragraph 38, the following terms have the meaning ascribed to them below:

(i) “City Designated Records” means books and records or portions thereof that the City has designated in writing as confidential or proprietary and therefore exempt from disclosure under Florida Public Records Laws.

(ii) “Consultant Designated Records” means books and records or portions thereof that Consultant has designated in writing as a trade secret as defined by Florida Public Records Laws or as confidential or proprietary and therefore exempt from disclosure under Florida Public Records Laws.

(iii) “Florida Public Records Laws” means the Florida laws regarding public records, including but not limited to Chapter 119, Florida Statutes.

B. Consultant Obligations regarding Books and Public Records. Consultant must keep and maintain and make available for examination and audit (including but not limited to independent auditors retained by the City), accurate books and records, including financial records related to this Agreement, in accordance with this

Agreement and generally accepted accounting principles. Additionally, Consultant must comply with Florida laws regarding public records, including but not limited to Chapter 119, Florida Statutes (collectively, “Florida Public Records Laws”).

Without limiting the generality of the foregoing, Consultant must:

(i) keep and maintain public records related to this Agreement for the retention periods set forth in the most recent General Records Schedule GS1-SL for

State and Local Government Agencies, or the retention period required pursuant to Florida Public Records Laws, whichever is longer,

(ii) subject to paragraph 38D below, make all public records related to this

Agreement open to inspection or copying by the City and its professional

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(iii) at the City’s request, provide all electronically stored public records to the

City in a format approved by the City,

(iv) ensure that the City Designated Records and Consultant Designated

Records are not disclosed except as required by applicable Laws for the

Term and following the expiration or earlier termination of this Agreement, and

(v) comply with all other applicable requirements of Florida Public Records

Laws.

C. Informational Statement. IF CONSULTANT HAS QUESTIONS

REGARDING THE APPLICATION OF FLORIDA PUBLIC

RECORDS LAWS AS TO CONSULTANT’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS

AGREEMENT, CONTACT THE CITY CLERK’S OFFICE (THE

CUSTODIAN OF PUBLIC RECORDS) AT (727) 893-7448,

CITY.CLERK@STPETE.ORG, OR 175 FIFTH ST. N., ST.

PETERSBURG FL 33701.

D. Consultant Designated Records.

(i) Consultant must act in good faith when designating records as Consultant

Designated Records.

(ii) At the time of disclosure of Consultant Designated Records to the City, Consultant must provide the City with a general description of the information contained in the Consultant Designated Records and a reference to the provision of Florida Public Records Laws which exempts such Consultant Designated Records from disclosure.

(iii) Except in the case of a public records request as provided in paragraph

38D(iv) below, the City may not make copies of Consultant Designated

Records or disclose Consultant Designated Records to anyone other than

City employees, officials and professional advisors with a need to know the information contained in the Consultant Designated Records.

(iv) If the City receives a public records request for any Consultant Designated

Records, the City shall notify Consultant of such request and shall not disclose any Consultant Designated Records if the City Attorney or their designee reviews the Consultant Designated Records and determines the

Consultant Designated Records appear to be exempt from disclosure pursuant to Florida Public Records Laws. If the City Attorney or their designee believes that any Consultant Designated Records appear not to be exempt from disclosure under Florida Public Records Laws, the City

Attorney or their designee shall notify Consultant of such belief and allow mailto:City.Clerk@stpete.org

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Consultant an opportunity to seek a protective order prior to disclosure by the City. Within a reasonable time not to exceed five (5) business days after receiving such notification from the City Attorney or designee, Consultant shall either notify the City Attorney or designee that it withdraws the designation and does not object to the disclosure, or Consultant shall file the necessary documents with the appropriate court seeking a protective order. If Consultant does not seek a protective order within the required time frame or if the protective order is denied, the City Attorney or their designee will have the sole and absolute discretion to disclose the requested

Consultant Designated Records as the City Attorney or their designee deems necessary to comply with Florida Public Records Laws.

(v) By designating books and records as Consultant Designated Records, Consultant agrees to defend at its expense, indemnify, and hold harmless the City Indemnified Parties from and against any and all Claims, demands and actions (whether or not a lawsuit is commenced), including but not limited to any award to a plaintiff for damages and costs and attorneys’ fees incurred by a plaintiff, and for costs and attorneys’ fees (including those of the City of St. Petersburg City Attorney’s Office) incurred by the City, arising out of or in connection with Consultant designation of books and records as Consultant Designated Records.

E. Survival. Consultant’s obligations under this paragraph 38 survive the expiration or earlier termination of this Agreement.

39. Execution of Agreement. This Agreement may be executed in any number of counterparts, each of which is deemed to be an original, and such counterparts collectively constitute a single original Agreement. Additionally, each party is authorized to sign this

Agreement electronically using any method authorized by applicable law or City policy, including any of the following: (i) a typed name on an electronic document; (ii) an image of a physical signature sent via email, fax, or other electronic transmission method;

(iii) clicking a button to indicate agreement or acceptance in an electronic signature system;

or (iv) a handwritten signature that is digitally captured on a touch device such as a tablet or smartphone.

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IN WITNESS WHEREOF the Parties have caused this Agreement to be executed by their duly authorized representatives on the day and date first above written.

Click here to enter text.:

By:

Print:

Title: _______________________________

CITY OF ST. PETERSBURG, FLORIDA:

By: ___________________________

Stephanie S. Scarbrough, Esq., Director

Procurement & Supply Management

ATTEST

(SEAL)

City Clerk (Designee)

Provisions of Contract Approved:

Project Manager

Approved as to Form and Content:

City Attorney (Designee) 00882245.docx

(Acknowledgment of Consultant)

Under penalties of perjury, I declare that I am authorized by the Company to execute the foregoing

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Appendix A

Scope of Services

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Appendix B

Payment