Proposal_Requirements.pdf

Proposal Requirements

Instructions: The RFP must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements.”

A. Transmittal Letter

Offerors must submit a transmittal letter (maximum two pages) on the firm’s letterhead. It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the offer. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror

B. Qualifications and Experience of Firm and Staff Provide a brief summary of relevant experience marketing, transferring, brokering, purchasing, and/or monetizing Florida Voluntary Cleanup Tax Credits (VCTCs) or similar transferable tax credits.

At a minimum, include for each representative transaction:

a. Transaction type (brokered and/or direct purchase)

b. Jurisdiction (Florida experience preferred)

c. Approximate credit value (ranges acceptable)

d. Proposer’s role and scope of services performed

i. Proposers may also describe experience performing similar services for public-sector entities and any additional experience that supports the City’s evaluation of the Proposer’s capabilities, including typical transaction structures and approaches.

ii. Identify the individual(s) proposed to perform the marketing and transaction support services. For each, provide title/role, relevant credentials, and a summary of experience with transferable tax credit transactions, including VCTCs where applicable.

C. Project Approach Provide an indicative timetable identifying key milestones and an estimated duration to market and complete the transfer/sale of the tax credits. For planning purposes, the City is interested in whether transactions are typically completed within approximately ninety (90) calendar days; however, Proposers shall provide their professional assessment and describe assumptions, dependencies, and factors that may impact the schedule. Additionally, provide either (a) audited or reviewed financial statements for the last two (2) fiscal years, or (b) internally prepared financial statements for the last two (2) fiscal years plus a bank letter dated within the last ninety (90) days confirming good standing.

D. Cost Analysis Provide a net proceeds proposal that includes:

a. Proposed net proceeds to the City, inclusive of all fees, commissions, and transaction costs.

b. An itemized schedule of all fees/commissions/costs and identification of any third-party or pass-through expenses.

c. A clear net proceeds calculation showing assumptions and any inclusions/exclusions.

d. Disclosure of any variable pricing, contingencies, or other factors that could change net proceeds.

e. Identification of risks that could reduce net proceeds and the proposer’s mitigation approach.

E. Business Enterprise Outreach and Utilization Proposers must indicate if the company is a SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. At a minimum, proposers must address the following:

A. A detailed description of your organization’s efforts to identify and contact City of St.

Petersburg SBEs, MBEs, and WBEs to inform them of opportunities to work as subcontractors for this proposal.

i. Attending relevant opportunities offered by the City’s Office of Supplier Development including outreach events and matchmaking sessions.

ii. Documentation of planned or prior outreach efforts

B. Planned efforts such as mentoring, training, and other capacity building programs for SBE, MBE, and WBEs.

C. Detailed description of your organization’s process for ensuring small businesses have enough time and information to provide your firm with bids.

i. Description of how your firm considers SBEs, MBEs, and WBEs in the development of proposal and bid packages. ii. Explanation of how your firm ensures SBEs, MBEs, and WBEs understand the bid and specifications and are able to learn ways to improve.

D. Provide past performance in utilizing SBEs, WBEs, and WBEs on past projects within the last five (5) years.

E. Provide a detailed Subcontractor Utilization Form.