Promotional_Item_Vendor_(Addendum_#4_Revision).pdf

Ontario International Airport flyontario.com

REQUEST FOR PROPOSAL 2026-RFP-082 - PROMOTIONAL ITEM VENDOR

REQUEST FOR PROPOSAL 2026-RFP-082

PROMOTIONAL ITEM VENDOR for Ontario International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport Authority (OIAA) is seeking proposals from qualified firms to support the Communications and Marketing Division and OIAA’s broader organizational needs through the provision of high-quality promotional merchandise, branded items, products, and related services.

The selected firm will serve as a promotional merchandise partner and will provide creative product recommendations, sourcing, customization, printing, fulfillment, delivery, and account management services. The intent of this RFP is to establish a reliable contract for distinctive, on-brand, and timely promotional items that support Airport marketing, community engagement, external events, executive gifting, co-branded partnerships, and other OIAA initiatives.

1.2. Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more than 6.4 million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being carried to and from the airport each year.

1.3. Contact Information

Kevin Citalan Department:

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 2

Procurement Specialist Marketing & Communications

Email: kcitalan@flyontario.com

1.4. Timeline

Release Project Date: June 25, 2026

Pre-Proposal Meeting (Non-Mandatory): July 1, 2026, 11:00am https://events.gcc.teams.microsoft.com/ev ent/c97839e7-846e-408d-9f55-

9b6ef95f7e50@726bed49-7011-47d7-8024- 49cdc0e9cae8

Question Submission Deadline: July 9, 2026, 3:00pm

Proposal Submission Deadline: July 23, 2026, 2:00pm

Interviews (If Necessary) - Week of: August 10, 2026

1923 E Avion St.

Ontario, CA 91761

2. Agency Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more than 6.4 million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being carried to and from the airport each year.

3. Pre-Proposal Meeting - Virtual

A Pre-Proposal meeting will be held virtually through MS Teams on the date and time listed in the "Timeline" of this solicitation.

The meeting will be held in Pacific Time (PT). The OIAA highly recommends that at least one (1) member of your team attend this meeting as pertinent information regarding the project will be shared.

Microsoft Teams Webinar Link: https://events.gcc.teams.microsoft.com/event/c97839e7-846e-

408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8

4. Scope of Work https://events.gcc.teams.microsoft.com/event/c97839e7-846e-408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/c97839e7-846e-408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/c97839e7-846e-408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/c97839e7-846e-408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/c97839e7-846e-408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/c97839e7-846e-408d-9f55-9b6ef95f7e50@726bed49-7011-47d7-8024-49cdc0e9cae8

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 3

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

4.1. General Description

The Ontario International Airport Authority (OIAA) is seeking proposals from qualified firms to serve as a promotional merchandise partner to support and elevate the Airport’s brand through high-quality, distinctive, and on-brand items. The selected firm will provide creative and premium promotional products and related services to support the OIAA’s marketing, community engagement, external events, executive gifting, co-branded partnerships, and other

Airport initiatives. Services may include, but are not limited to, creative product recommendations, sourcing, customization, printing, fulfillment, and delivery. The selected partner will help increase brand visibility, ensure consistent brand representation, and deliver unique merchandise that reflects the Airport’s quality, values, and guest experience.

4.2. Service Requirements

The selected promotional item vendor shall serve as a strategic partner to support the Airport’s marketing, communications, community engagement efforts and beyond by providing high-quality, on-brand print and promotional items. Services may include, but are not limited to, the following:

1. Product Strategy & Ideation

Recommend creative, unique and brand-appropriate promotional items aligned with the

Airport’s brand standards and campaign objectives. Provide product options across multiple tiers, including event giveaways, premium items, executive gifts, and co-branded merchandise.

Proactively identify new trends, materials, and innovative products relevant to airport, travel and general audiences.

2. Product Sourcing & Customization

Source promotional items from reliable manufacturers and suppliers. Manage customization services, including printing, embroidery, engraving and specialty finishes. Ensure accuracy, quality control, and consistency in logo usage, colors and messaging as provided by the OIAA.

Provide digital and physical proofs for approval prior to production.

3. Brand Compliance and Quality Assurance

Adhere to all ONT brand guidelines and quality standards. Ensure products are durable, safe and suitable for public distribution. Replace or remedy defective or non-conforming items at no additional cost.

4. Intellectual Property and Brand Protection

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 4

All Airport logos, artwork, brand guidelines, designs, messaging, and other branding materials provided by the OIAA shall remain the property of the OIAA. The selected vendor shall not reproduce, distribute, modify, display, or use any Airport branding materials for any purpose outside of approved work without prior written authorization from the OIAA's Project Manager

(PM) or authorized OIAA designee.

The selected vendor shall ensure that any subcontractors, manufacturers, or third-party partners involved in production also comply with OIAA’s brand protection requirements.

Vendor shall not use the OIAA’s name, logo, or completed work for marketing, portfolio, advertising, or promotional purposes without prior written approval from the OIAA's PM or authorized OIAA designee.

All Airport logos, artwork, brand guidelines, designs, proofs, mockups, digital files, production files, photographs, marketing materials, order history, specifications, and other materials created, customized, developed, or maintained by the selected vendor in connection with the

OIAA-branded merchandise shall remain the property of the OIAA and shall be provided to the

OIAA upon request.

The OIAA reserves the right, at any time, to request and obtain copies of any artwork, proofs, mockups, design files, production files, specifications, photographs, order history, reports, or other records related to OIAA-branded merchandise. The selected vendor shall provide such materials in an accessible electronic format within a reasonable timeframe and at no additional cost to the OIAA.

5. Production & Fulfillment

Manage production schedules and meet standard and expedited turnaround timelines as required. Coordinate printing, packaging, shipping and delivery to designated locations. Support bulk orders and multi-location (including international) deliveries as needed for events and activations.

The selected vendor should coordinate shipping and delivery of approved promotional items to designated OIAA locations, event sites, partner locations, or other recipients as directed by the

OIAA. Vendor should have the ability to support direct shipping, drop shipping, split shipments, and multi-location deliveries when needed, so that items may be delivered directly to the intended location or recipient.

Vendor should provide estimated shipping timelines, tracking information when available, and promptly notify the OIAA of any delivery delays, address issues, or fulfillment concerns. Any shipping, handling, split shipment, or special delivery fees should be clearly disclosed to the

OIAA prior to order approval.

6. Turnaround Times, Service Levels, and Rush Requests

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The vendor should provide timely updates throughout the order process and notify the OIAA as soon as possible of any delays, substitutions, inventory issues, or changes to the approved timeline. The vendor should also be able to support expedited, rush, or emergency orders when needed for time-sensitive events, executive requests, or other Airport-related needs. Any rush fees, expedited shipping costs, or limitations should be disclosed to the OIAA before the order is approved.

7. Co-Branded & Premium Merchandise

Support the development of co-branded merchandise with partners, airlines, sponsors or community organizations. Provide premium and limited-run items for executive use, VIP events and special initiatives. Ensure co-branded items meet brand standards for all stakeholders.

8. Sustainability & Responsible Sourcing

Provide guidance on eco-friendly alternatives across various price points. Minimize excess packaging and support waste-reduction practices where feasible.

The OIAA encourages the use of environmentally responsible and sustainable promotional products when available and practical. The selected vendor should provide guidance on eco-friendly alternatives, including but not limited to recycled materials, reusable products, reduced-plastic options, responsibly sourced apparel, compostable or biodegradable materials, and products with minimal or recyclable packaging.

The selected vendor should identify sustainable product options when available that align with the OIAA’s brand standards, quality expectations, intended use, and event needs. The vendor should also support waste-reduction practices where feasible, including minimizing unnecessary packaging, avoiding excess quantities, and recommending durable products that provide long-term value.

9. Print Production & Customization Services

Provide comprehensive printing and customization services, including but not limited to screen printing, digital printing, embroidery, heat transfer, engraving, and other specialty print methods, ensuring all production meets Airport brand standards, quality expectations, and approved artwork specifications.

10. Account Management & Customer Service

Provide a dedicated account manager as the primary point of contact. Respond promptly to inquiries, quote requests and order updates. Maintain clear communication throughout ideation, production and fulfillment phases.

11. Order Authorization and Approval Process

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The selected vendor should not proceed with production, customization, fulfillment, shipment, or delivery of any promotional merchandise without documented approval from the designated

OIAA PM or authorized OIAA designee. All designs, artwork, proofs, order details, quantities, specifications, and related production requests should be reviewed and approved by the OIAA prior to production. The selected vendor shall be responsible for verifying that all required approvals have been obtained before proceeding with any work.

Any items produced, customized, fulfilled, or shipped without documented OIAA approval may be rejected by the OIAA, and the OIAA shall not be responsible for payment of unauthorized orders. The selected vendor may be responsible for any costs associated with unauthorized production, shipment, return, storage, disposal, or replacement of such items.

12. Reporting

Vendor should provide order history, spend summaries, and order activity reports upon request by the OIAA PM or authorized OIAA designee. The OIAA may also require periodic reporting, including quarterly summaries of order activity, expenditures, and usage trends.

4.3. Deliverables & Anticipated Functions

The selected firm may be responsible for providing deliverables and related functions that include, but are not limited to, the following:

• Creative promotional item recommendations, including standard, premium, executive, event, co-branded, and sustainable product options.

• Product quotes that include item descriptions, quantities, pricing, setup fees, production timelines, delivery estimates, and any applicable assumptions or limitations.

• Digital proofs, mockups, artwork approvals, and physical samples when requested by the OIAA PM or authorized OIAA designee prior to production.

• Finished promotional merchandise that meets approved specifications, OIAA brand standards, quality expectations, and delivery requirements.

• Printing, embroidery, engraving, packaging, kitting, customization, and related production services.

• Shipping, delivery, drop shipping, split shipments, and fulfillment to OIAA locations, event sites, partner locations, or other designated recipients.

• Support for rush, expedited, or emergency orders when needed for time-sensitive

Airport events, executive requests, or other organizational needs.

• Account management support, including timely communication, order updates, issue resolution, and coordination with the OIAA departments as needed.

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 7

• Order history, spend summaries, inventory updates, or other reporting, as requested by the OIAA.

4.4. Acceptance Criteria

Promotional items, products, and related services shall be considered acceptable when they meet the approved specifications, OIAA brand standards, approved artwork/proofs, quantity requirements, quality expectations, and delivery timelines established for each order.

At a minimum, acceptance of items and/or services provided may be based on the following:

• Items match the approved quote, specifications, artwork, proof, size, color, material, quantity, and customization method.

• Logos, colors, messaging, and other branding elements are accurate and consistent with the Ontario International Airport (ONT)/OIAA brand guidelines.

• Products are free from defects, damage, poor workmanship, incorrect customization, or other quality issues.

• Items are suitable for the intended use, audience, event, distribution, or gifting purpose.

• Orders are delivered to the approved location or recipient by the agreed-upon delivery date, unless otherwise approved by the OIAA.

• Packaging, labeling, kitting, or special delivery instructions are completed as approved by the OIAA PM or authorized OIAA designee.

• Any substitutions, delays, rush fees, shipping fees, or changes are communicated to and approved by the OIAA prior to production or delivery.

• Defective, incorrect, damaged, delayed, or non-conforming items are corrected, replaced, or otherwise remedied by the vendor at no additional cost to the OIAA, as applicable.

The OIAA reserves the right to reject any items or services that do not meet approved specifications, brand standards, quality expectations, or delivery requirements.

4.5. Supplier Qualifications

Proposers should demonstrate that they have the experience, resources, and capabilities necessary to provide high-quality promotional merchandise, branded items, print products, and related services for the OIAA.

Proposers should demonstrate the following:

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 8

• Experience providing promotional merchandise, branded products, print services, or related services for organizations of similar size, scope, or complexity.

• Ability to provide creative product recommendations, including standard promotional items, premium items, executive gifts, event merchandise, co-branded items, sustainable options, and customized products.

• Access to reliable manufacturers, suppliers, subcontractors, or third-party partners to support a wide range of product requests, customization methods, and fulfillment needs.

• Experience managing logo use, artwork approvals, digital proofs, physical samples, brand standards, and quality control.

• Ability to manage and support production schedules, standard turnaround times, rush requests, shipping, delivery, drop shipping, split shipments, and multi-location fulfillment.

• Ability to provide a dedicated account manager or primary point of contact to support communication, quoting, order updates, issue resolution, and coordination with OIAA departments.

• Ability to deliver products that meet approved specifications, quality expectations, delivery requirements, and brand standards.

• References or examples of similar work that demonstrate the proposer’s experience, quality, creativity, customer service, and ability to meet deadlines.

4.6. Anticipate Contract Term

Proposers should anticipate entering into an agreement with the OIAA for a term of 3 years and

2 (two) 1-year extensions in the first quarter of the 2026-2027 Fiscal year.

5. Submission Instructions & Format

All interested vendors are required to submit all proposals and questions electronically through

OpenGov by the deadline listed above. Use "2026-RFP-082- Promotional Item Vendor" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) While there is no formal file size limit, larger files may result in longer upload times. We recommend keeping files sizes to 15MB where possible.

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 9

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A one-page cover must state the "2026-RFP-082 - Promotional Item Vendor" and include the prime firm name, contact person name, direct telephone or mobile phone number, and email address.

• Page count should not exceed thirty (30) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

6. Proposal Content Overview

All proposals should be concise, organized, and show qualifications and applicable experience. Each proposal submittal shall be no more than thirty (30) pages in length, including attachments and exhibits but not including the Cover Letter/Executive Summary and the administrative requirements.

All proposals shall be prepared at the expense of the Proposer electing to participate with the understanding that no claims against the OIAA will be accepted.

The proposal shall consist of the following sections in the following order:

7. Proposal Content Requirement

All submissions should include the following sections:

1. Cover Letter

The cover letter shall be signed by an officer of the lead firm, should include the contact information including the phone number and email address of the contact person, introduce the prime company and the proposed key Contractor/Firm, and state any other information deemed essential by the respondent within the single page allotted. Also, include an acknowledgment that the prime firm has reviewed the OIAA DBE Program Plan including the

Small Business Element on the airport website at www.flyONTario.com and will comply with all established policies as they relate to this solicitation.

The Cover Letter section shall not count toward the overall proposal page limit.

2. Company Overview & Key Staff

Provide a brief overview of your company's history, size, expertise, and relevant experience in providing similar services. List all key organizational staff &/or staff relevant to this project and http://www.flyontario.com/

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 10 describe their recent experience working on similar/ relevant assignments. Experience should be within the last 5 years.

The Company Overview & Key Staff section shall not count toward the overall proposal page limit.

3. Project Delivery or Work Plan to fulfill SOW

Detail your proposed approach to fulfilling the project requirements. Describe your ordering process, fulfillment capabilities, communication protocols, account management approach, quality control measures, production and delivery coordination, online ordering tools (if applicable), and overall methodology for supporting the OIAA throughout the term of the contract.

4. Relevant Organizational Experience

The proposer has demonstrated relevant experience providing promotional merchandise and related services for organizations with similar operational, branding, marketing, fulfillment, and customer service requirements. Evaluation may include experience, references, project examples, and demonstrated ability to meet client expectations and deadlines.

5. Turnaround Times and Fulfillment Capabilities

Describe your standard production timelines, shipping capabilities, fulfillment process, and ability to accommodate expedited, rush, and emergency requests. Include any assumptions, limitations, or requirements associated with turnaround times.

6. Product Recommendations, Brand Alignment, and Product Portfolio

Provide creative, innovative, and brand-appropriate promotional merchandise recommendations that demonstrate your understanding of OIAA's brand, community engagement efforts, events, executive gifting needs, and guest experience. Include examples of standard promotional items, premium merchandise, executive gifts, co-branded concepts, sustainable products, or other recommendations you believe would provide value to the OIAA.

Proposers are encouraged to introduce new ideas, emerging trends, unique merchandise concepts, and products that the OIAA may not currently utilize but that would be appropriate for an airport environment, community engagement activities, executive functions, events, partnerships, or other organizational initiatives. The items identified in the Cost Proposal represent commonly utilized products and are intended to establish baseline pricing only; they are not intended to limit the range of products, services, or innovative offerings available under the resulting contract.

Proposing firms should include creative ideas for premium promotional items, executive gifts, business-related items, and higher-quality branded merchandise that would be appropriate for an airport environment. Examples may include, but are not limited to, premium drinkware, Request For Proposal #2026-RFP-082 - Promotional Item Vendor 11 backpacks, notebooks, travel accessories, technology items, apparel, desk or business items, gift sets, and other customized merchandise.

Proposers should also provide a product portfolio showcasing promotional merchandise previously produced for clients. The portfolio should include actual photographs of completed promotional items in real-world settings whenever available and should demonstrate product quality, branding, craftsmanship, presentation, and successful implementation at conferences, trade shows, community events, sponsorships, executive functions, or similar environments.

7. Value-Added Services & Additional Benefits

Describe any value-added services, cost-saving opportunities, technology solutions, customer service enhancements, sustainability initiatives, online ordering tools, reporting capabilities, rush order accommodations, or other benefits that may improve OIAA's overall experience and contract value.

8. Qualifications

The proposer has demonstrated experience providing promotional merchandise, branded products, printing, fulfillment, and related services for organizations with similar marketing, branding, community engagement, and operational needs. Evaluation may include the firm's experience, relevant project examples, qualifications of key personnel, account management approach, fulfillment capabilities, responsiveness, ability to meet deadlines, and overall ability to provide high-quality promotional merchandise and related services in accordance with the

Scope of Work.

See Scope of Work, Section 4.5 Supplier Qualifications for more information.

9. References

Proposers should provide the names and current contact information for three (3) references who have direct knowledge of the proposer’s work and can speak to performance on projects relevant to the services described in this RFP.

For each of the three references, the proposer shall include the following:

• Project / Engagement Title

• Type of Internal Project / Engagement Performed

• Client Contact Information:

o Name o Title o Telephone Number o Email Address

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 12

• Approximate Contract or Engagement Value

• Engagement Duration (start and end dates)

• Brief explanation of how this project/ engagement is relevant to the OIAA solicitation, including:

o similarity of scope.

o complexity of the operations performed.

o relevance to public sector, airport, or regulated environments.

The References section shall not count toward the overall proposal page limit.

10. Cost Proposal

Pricing shall be all-inclusive and include all costs necessary to provide the item, including setup, customization, imprinting, production, shipping, delivery, and any other associated fees. In addition to the total price provided, proposers shall identify and itemize any setup fees, shipping costs, rush fees, or other charges incorporated into the pricing. The rates from the selected proposer will be included in Exhibit B - Compensation and Payment Schedule of the

Professional Service Agreement. The Authority will pay only for actual services and items completed and provided.

Please submit your rate sheet(s) as a separate file from your main proposal and upload it in the designated section of the solicitation portal. See "Cost Proposal" Section under the Evaluation

Criteria for more information.

Failure to submit the Cost Proposal in the designated format may result in the proposal being deemed non-responsive.

The Cost Proposal section shall not count toward the overall proposal page limit.

8. Evaluation Criteria

8.1. Administrative

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness

Responsiveness will be evaluated for general clarity and whether respondents have followed the directions included in the Submission

Instructions and Format as well as included the requirements detailed in the Proposal Content

Requirements.

Pass / Fail 1 (100% of Total)

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 13

8.2. Compliance

No. Evaluation Criteria Scoring Method Weight (Points)

1. References

Proposers should provide the names and current contact information for three (3) references who have direct knowledge of the proposer’s work and can speak to performance on projects relevant to the services described in this RFP.

For each of the three references, the proposer shall include the following:

• Project / Engagement Title

• Type of Internal Project /

Engagement Performed

• Client Contact Information:

o Name o Title o Telephone Number o Email Address

• Approximate Contract or

Engagement Value

• Engagement Duration (start and end dates)

• Brief explanation of how this project/ engagement is relevant to the OIAA solicitation, including:

o similarity of scope.

o complexity of the operations performed.

o relevance to public sector, airport, or regulated environments.

Pass / Fail 1

8.3. Technical

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1. Qualifications

The respondent has clearly presented projects that provide experience directly relevant to this scope of work and that highlight the qualifications of their team members who will be involved in this project for the OIAA.

0-10 Points 20 (28.6% of Total)

2. Project Delivery or Work Plan to fulfill SOW

The proposer has clearly demonstrated its approach to fulfilling the Scope of Work requirements, including methodologies, processes, fulfillment capabilities, ordering process, communication protocols, account management approach, quality control measures, production and delivery coordination, responsiveness, online catalog or ordering platform, technology tools, turnaround capabilities, and ability to provide timely, efficient, and customer-focused service while meeting the requirements of the Scope of Work.

0-10 Points 15 (21.4% of Total)

3. Relevant Organizational Experience

The proposer has demonstrated relevant experience providing promotional merchandise and related services for organizations with similar operational, branding, marketing, fulfillment, and customer service requirements. Evaluation may include experience, references, project examples, and demonstrated ability to meet client expectations and deadlines.

0-10 Points 15 (21.4% of Total)

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 15

4. Creativity, Product Recommendations, and

Brand Alignment

The proposer has demonstrated the ability to provide creative, innovative, and brand-appropriate promotional merchandise solutions that align with the OIAA's brand standards, marketing objectives, community engagement efforts, events, executive gifting needs, and overall guest experience.

Evaluation may include the proposer's ability to introduce new product ideas, emerging trends, unique merchandise concepts, premium and executive gift recommendations, sustainable product options, co-branded opportunities, and other innovative solutions that provide value beyond traditional promotional products.

Consideration may also be given to the quality, relevance, and diversity of the proposer's product portfolio, including real-world examples that demonstrate successful implementation of similar concepts.

0-10 Points 10 (14.3% of Total)

5. Value-Added Services and Additional Benefits

The proposal has demonstrated additional value beyond the minimum requirements of the Scope of Work through value-added services, cost-saving opportunities, operational efficiencies, technology solutions, customer service enhancements, and other benefits that may improve OIAA's overall experience and contract value. Evaluation may include, but is not limited to, complimentary artwork or proofing services, online ordering platforms, enhanced reporting tools, dedicated account support, sustainability initiatives, rush order accommodations, and other innovative services or benefits that provide added value to the OIAA.

0-10 Points 10 (14.3% of Total)

8.4. Interviews

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1. Interviews (at the discretion of the OIAA)

The OIAA may determine that it is necessary to conduct interviews prior to final selection. In the event interviews are necessary, the highest-ranking proposers will be invited to the

OIAA to make a presentations to the members of the evaluation panel and answer questions.

Each member of the evaluation panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

Interviews may be conducted in person at the

OIAA's discretion. If an in-person interview is required, shortlisted proposers shall be expected to participate in person.

As part of the interview process, the OIAA may require shortlisted proposers to provide physical samples of promotional items for evaluation purposes. The OIAA may identify specific items, categories, or quantities to be provided prior to the interview. Samples may be evaluated for quality, durability, creativity, customization capabilities, brand alignment, packaging, and overall suitability for Airport-related needs.

0-10 Points 100

8.5. Cost

N o.

Evaluation Criteria Scorin g

Meth od

Weig ht

(Poin ts)

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 17

1. Cost Proposal

Cost Proposals will remain unopened until after all ratings and evaluations of the technical and if conducted, interview portions of this proposal are completed. Cost proposals will only be opened and tabulated by procurement staff. Cost Proposal points shall be calculated as follows:

Table 1 will be weighted at 10 points, Table 2 will be weighted at 15 points, and Table 3 will be weighted at 5 points, for a maximum Cost Proposal score of 30 points. The Cost Proposal score will be summed as follows: Cost Proposal Score = Table 1 Score + Table 2 Score + Table 3 Score

Pricing shall be all-inclusive and include all costs necessary to provide the item, including setup, customization, imprinting, production, shipping, delivery, and any other associated fees. In addition to the total price provided, proposers should identify and itemize any setup fees, shipping costs, rush fees, or other charges incorporated into the pricing.

Please refer to the "Cost Proposal Tables" located in the Attachments section of the RFP.

For shipping cost estimates included in the turnaround pricing, proposers shall use the following delivery address:

Ontario International Airport Authority 1923 E. Avion Street Ontario, CA 91761

The pricing provided in the "Cost Proposal Tables" is intended to establish baseline pricing for the contract. Any pricing changes shall be approved by the OIAA PM or authorized designee. The items included in the Cost Proposal are representative of the OIAA's commonly purchased promotional merchandise and are not intended to limit the products or services available under the resulting contract.

0-10

Points

(100

% of

Total)

9. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid.

The following items are required to be submitted with all proposals/bids:

o Certifications o Affidavit of Non-Collusion -This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Small Business & Subcontractor Letter of Intent (LOI) o List of Subconsultants (Bidder's List Collection Form)

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms may render the bid/proposal non-responsive and may result in its rejection.

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 18

9.1. You acknowledge that you have read and understand the OIAA DBE Program Plan including the Small Business Element? *

The OIAA DBE Program Plan including the Small Business Element is available by clicking here:

https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required

9.2. Certifications*

Upload any small business certifications (SBE/SB-Micro/SB-PW/SB etc.) that your organization, partners, or subcontractors hold. If not applicable, upload a document stating "N/A".

*Response required

9.3. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

9.4. Affidavit of Non-Collusion*

This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

Please download the below document, complete, sign, and upload.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

9.5. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

9.6. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf

*Response required https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.irs.gov/forms-instructions https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/fbcf0cbb-6840-437b-ad77-933e2de5dcce_AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ECBCFFGS%2F20260722%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260722T001600Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAAaCXVzLXdlc3QtMiJGMEQCIGDrzX%2BC2olfiXdSEm%2B8dVUfoK8c2CFwyE%2BJytXROlWQAiAQDTlBRSwPqffcQfDsvGlhSILsGz%2BMsApxHOEJ0te0wyqVBQjJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM1r%2BKmRLg9Aock1fCKukEdZImNqHMCUZwPClu6W0ja7MVg2GpkACBGTze8usn4EXQJ7evBT0lHrJB88NwkGeE3ohuC4wLGaa1yNfB7rKwnNhrU3pe69WMUvUJnpdLelPfkxUlTni7VbbfIT80Og0MrwvpWs6SA6rgCoRUd9hpO84c5FGbXV%2BLiWKp1iqelc8PldO2qMYwu1ic%2FT59KMKp%2BSTG7LsnBpJBdCHm5kISJBCKFVfrdxu7GKsPgBh7vOLEd%2F%2FehrE0F4NT5S9HgQgidIY6JlRCe3aqEVpsg0glX0lB5zoM3YWPiMiEHJZsCn%2BVAone4OUK42TEPdRvZeNdT%2BFCw3kKqavqo1BsIFqkYG8%2FY8K8EEY3%2Fqk0gSGVTELMV7mt09Tgm3Fw1BwIy1%2FSENl5%2FDvIj8HedF1O4OqrgqL5DPWIb0MjyzXyw1ZYCW64D5%2B34M8Wsjb1l0fjkD1%2FCvP8QLTIxQ6QjDk1zXinVvQ0WDfkWIA792kd1eRj6G7SIhrqMCSVYk8w1ChFMraXLuFy6nLgdmd0jzi9EhY0BknSRADUNWe6ThJqFbyL%2FrC2FYNBbASBXHVlh3sYU7gqU60TsntCoRnO1dthvDHSsAmj2gKp28enj1EWZ1%2BYqnEpj09kOdOQG5vdO%2Fo%2B8yu3GaqQFUzWPwbhjljZyoJ%2BRnKCXcEtA2LkHHwGm6MT94%2FklWw0mSisrC8SSELXIi3AX6lp6T%2Fms6%2BLzzxT1a%2F6%2FjA9TiIu0tf9olDN72JBo0RmmxN3uV2MxVtbFoK%2BTVQ%2BxpDCzRAe0HFrhA01hd%2B5NnoApMwLC2abmd5VXLmVIq7KAYGIj%2BhJP2MwmYiA0wY6mgG9ds9GQ0lMZkotvadNUKjpIJcKbK599X9a2d2W9Vpjo7qPwKkVp1ZuEOUfRbTtX1hxREDtPcHc55UYYLApoJBw0lW4iWbZuFTtNdTFLQQIpA7Ey14HZ1aWbVGTx2ltBXWkctG2JQDHDHXb6nbV9%2FXfvUGCUBQzm6M2uVtAJPWJfEVIY8AwR%2FSsC7xWkhCckCqLgJTvoQMEfIZg&X-Amz-Signature=57dd4228f631ae6cc685da447f413c135c00cb1a4831f36cf2cc626eab923024&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/d5d85376-7669-4aa1-9596-35f520157141_OIAA_Confidentiality_Non-Disclosure_Agreement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ECBCFFGS%2F20260722%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260722T001600Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAAaCXVzLXdlc3QtMiJGMEQCIGDrzX%2BC2olfiXdSEm%2B8dVUfoK8c2CFwyE%2BJytXROlWQAiAQDTlBRSwPqffcQfDsvGlhSILsGz%2BMsApxHOEJ0te0wyqVBQjJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM1r%2BKmRLg9Aock1fCKukEdZImNqHMCUZwPClu6W0ja7MVg2GpkACBGTze8usn4EXQJ7evBT0lHrJB88NwkGeE3ohuC4wLGaa1yNfB7rKwnNhrU3pe69WMUvUJnpdLelPfkxUlTni7VbbfIT80Og0MrwvpWs6SA6rgCoRUd9hpO84c5FGbXV%2BLiWKp1iqelc8PldO2qMYwu1ic%2FT59KMKp%2BSTG7LsnBpJBdCHm5kISJBCKFVfrdxu7GKsPgBh7vOLEd%2F%2FehrE0F4NT5S9HgQgidIY6JlRCe3aqEVpsg0glX0lB5zoM3YWPiMiEHJZsCn%2BVAone4OUK42TEPdRvZeNdT%2BFCw3kKqavqo1BsIFqkYG8%2FY8K8EEY3%2Fqk0gSGVTELMV7mt09Tgm3Fw1BwIy1%2FSENl5%2FDvIj8HedF1O4OqrgqL5DPWIb0MjyzXyw1ZYCW64D5%2B34M8Wsjb1l0fjkD1%2FCvP8QLTIxQ6QjDk1zXinVvQ0WDfkWIA792kd1eRj6G7SIhrqMCSVYk8w1ChFMraXLuFy6nLgdmd0jzi9EhY0BknSRADUNWe6ThJqFbyL%2FrC2FYNBbASBXHVlh3sYU7gqU60TsntCoRnO1dthvDHSsAmj2gKp28enj1EWZ1%2BYqnEpj09kOdOQG5vdO%2Fo%2B8yu3GaqQFUzWPwbhjljZyoJ%2BRnKCXcEtA2LkHHwGm6MT94%2FklWw0mSisrC8SSELXIi3AX6lp6T%2Fms6%2BLzzxT1a%2F6%2FjA9TiIu0tf9olDN72JBo0RmmxN3uV2MxVtbFoK%2BTVQ%2BxpDCzRAe0HFrhA01hd%2B5NnoApMwLC2abmd5VXLmVIq7KAYGIj%2BhJP2MwmYiA0wY6mgG9ds9GQ0lMZkotvadNUKjpIJcKbK599X9a2d2W9Vpjo7qPwKkVp1ZuEOUfRbTtX1hxREDtPcHc55UYYLApoJBw0lW4iWbZuFTtNdTFLQQIpA7Ey14HZ1aWbVGTx2ltBXWkctG2JQDHDHXb6nbV9%2FXfvUGCUBQzm6M2uVtAJPWJfEVIY8AwR%2FSsC7xWkhCckCqLgJTvoQMEfIZg&X-Amz-Signature=247da14958e1fc8458c7239008828d7438b63fdc56db7d743182668003f5488a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OIAA_Confidentiality_Non-Disclosure_Agreement.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/808546b8-28e9-4b12-9022-91ce7006099f_Supplier_Information_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ECBCFFGS%2F20260722%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260722T001600Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAAaCXVzLXdlc3QtMiJGMEQCIGDrzX%2BC2olfiXdSEm%2B8dVUfoK8c2CFwyE%2BJytXROlWQAiAQDTlBRSwPqffcQfDsvGlhSILsGz%2BMsApxHOEJ0te0wyqVBQjJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM1r%2BKmRLg9Aock1fCKukEdZImNqHMCUZwPClu6W0ja7MVg2GpkACBGTze8usn4EXQJ7evBT0lHrJB88NwkGeE3ohuC4wLGaa1yNfB7rKwnNhrU3pe69WMUvUJnpdLelPfkxUlTni7VbbfIT80Og0MrwvpWs6SA6rgCoRUd9hpO84c5FGbXV%2BLiWKp1iqelc8PldO2qMYwu1ic%2FT59KMKp%2BSTG7LsnBpJBdCHm5kISJBCKFVfrdxu7GKsPgBh7vOLEd%2F%2FehrE0F4NT5S9HgQgidIY6JlRCe3aqEVpsg0glX0lB5zoM3YWPiMiEHJZsCn%2BVAone4OUK42TEPdRvZeNdT%2BFCw3kKqavqo1BsIFqkYG8%2FY8K8EEY3%2Fqk0gSGVTELMV7mt09Tgm3Fw1BwIy1%2FSENl5%2FDvIj8HedF1O4OqrgqL5DPWIb0MjyzXyw1ZYCW64D5%2B34M8Wsjb1l0fjkD1%2FCvP8QLTIxQ6QjDk1zXinVvQ0WDfkWIA792kd1eRj6G7SIhrqMCSVYk8w1ChFMraXLuFy6nLgdmd0jzi9EhY0BknSRADUNWe6ThJqFbyL%2FrC2FYNBbASBXHVlh3sYU7gqU60TsntCoRnO1dthvDHSsAmj2gKp28enj1EWZ1%2BYqnEpj09kOdOQG5vdO%2Fo%2B8yu3GaqQFUzWPwbhjljZyoJ%2BRnKCXcEtA2LkHHwGm6MT94%2FklWw0mSisrC8SSELXIi3AX6lp6T%2Fms6%2BLzzxT1a%2F6%2FjA9TiIu0tf9olDN72JBo0RmmxN3uV2MxVtbFoK%2BTVQ%2BxpDCzRAe0HFrhA01hd%2B5NnoApMwLC2abmd5VXLmVIq7KAYGIj%2BhJP2MwmYiA0wY6mgG9ds9GQ0lMZkotvadNUKjpIJcKbK599X9a2d2W9Vpjo7qPwKkVp1ZuEOUfRbTtX1hxREDtPcHc55UYYLApoJBw0lW4iWbZuFTtNdTFLQQIpA7Ey14HZ1aWbVGTx2ltBXWkctG2JQDHDHXb6nbV9%2FXfvUGCUBQzm6M2uVtAJPWJfEVIY8AwR%2FSsC7xWkhCckCqLgJTvoQMEfIZg&X-Amz-Signature=9d4fb00382922c7eb71d817fa371107347b17ffd6b97791e7c6c1cf3e88c6730&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Supplier_Information_Form.pdf%22&x-id=GetObject

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 19

9.7. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

9.7.1. Conflict of Interest Form*

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

*Response required

9.7.2. Upload Completed Conflict of Interest Form*

Upload completed and signed document here.

*Response required

9.7.3. Small Business & Subcontractor Letter of Intent (LOI)* Please download the below document, complete, and upload it in this section.

This form must be completed for each small business subcontractor included in your proposal.

If you are partnering with multiple small businesses, please upload a separate form for each.

If not applicable, upload a document stating "N/A".

• Small_Business_Letter_of_In...

*Response required

9.7.4. List of Subconsultants (Bidder's List Collection Form)* Please download the below document, complete, and upload to include the requested information for the prime contractor/consultant(s) and subcontractor(s)/subconsultant(s).

If the prime contractor is the only bidding entity and there are no subconsultants or subcontractors, please complete and return the form with only the prime bidder’s information.

• ONT_List_of_Subconsultants-...

*Response required

9.8. Draft Contract Terms

Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/ea160828-ea25-41d1-92d0-4b48117cbe6e_OIAA_Conflict_of_Interest_Disclosure_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ECBCFFGS%2F20260722%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260722T001600Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAAaCXVzLXdlc3QtMiJGMEQCIGDrzX%2BC2olfiXdSEm%2B8dVUfoK8c2CFwyE%2BJytXROlWQAiAQDTlBRSwPqffcQfDsvGlhSILsGz%2BMsApxHOEJ0te0wyqVBQjJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM1r%2BKmRLg9Aock1fCKukEdZImNqHMCUZwPClu6W0ja7MVg2GpkACBGTze8usn4EXQJ7evBT0lHrJB88NwkGeE3ohuC4wLGaa1yNfB7rKwnNhrU3pe69WMUvUJnpdLelPfkxUlTni7VbbfIT80Og0MrwvpWs6SA6rgCoRUd9hpO84c5FGbXV%2BLiWKp1iqelc8PldO2qMYwu1ic%2FT59KMKp%2BSTG7LsnBpJBdCHm5kISJBCKFVfrdxu7GKsPgBh7vOLEd%2F%2FehrE0F4NT5S9HgQgidIY6JlRCe3aqEVpsg0glX0lB5zoM3YWPiMiEHJZsCn%2BVAone4OUK42TEPdRvZeNdT%2BFCw3kKqavqo1BsIFqkYG8%2FY8K8EEY3%2Fqk0gSGVTELMV7mt09Tgm3Fw1BwIy1%2FSENl5%2FDvIj8HedF1O4OqrgqL5DPWIb0MjyzXyw1ZYCW64D5%2B34M8Wsjb1l0fjkD1%2FCvP8QLTIxQ6QjDk1zXinVvQ0WDfkWIA792kd1eRj6G7SIhrqMCSVYk8w1ChFMraXLuFy6nLgdmd0jzi9EhY0BknSRADUNWe6ThJqFbyL%2FrC2FYNBbASBXHVlh3sYU7gqU60TsntCoRnO1dthvDHSsAmj2gKp28enj1EWZ1%2BYqnEpj09kOdOQG5vdO%2Fo%2B8yu3GaqQFUzWPwbhjljZyoJ%2BRnKCXcEtA2LkHHwGm6MT94%2FklWw0mSisrC8SSELXIi3AX6lp6T%2Fms6%2BLzzxT1a%2F6%2FjA9TiIu0tf9olDN72JBo0RmmxN3uV2MxVtbFoK%2BTVQ%2BxpDCzRAe0HFrhA01hd%2B5NnoApMwLC2abmd5VXLmVIq7KAYGIj%2BhJP2MwmYiA0wY6mgG9ds9GQ0lMZkotvadNUKjpIJcKbK599X9a2d2W9Vpjo7qPwKkVp1ZuEOUfRbTtX1hxREDtPcHc55UYYLApoJBw0lW4iWbZuFTtNdTFLQQIpA7Ey14HZ1aWbVGTx2ltBXWkctG2JQDHDHXb6nbV9%2FXfvUGCUBQzm6M2uVtAJPWJfEVIY8AwR%2FSsC7xWkhCckCqLgJTvoQMEfIZg&X-Amz-Signature=e719b8804354e3b53a8296caa33425726478ca99e3c0f1d23451a1bf2694fd69&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OIAA_Conflict_of_Interest_Disclosure_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/260772/494b62e1-440a-4bdd-905b-030153e32945_Small_Business_Letter_of_Intent_%28LOI%29.pdf https://government-project.s3.us-west-2.amazonaws.com/260772/3106edda-f20b-4333-810b-114b1eb6de8d_ONT_List_of_Subconsultants-Subcontractors-Partners.xlsx

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 20

9.8.1. Please download the below documents.

• OIAA_SCONT-000XXX_2026-RFP-...

9.8.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

9.8.3. Proposal Section*

Submit your proposal solely in this section. Failure to do so may result in the proposal being deemed invalid.

*Response required

9.8.4. Cost Proposal*

Submit your cost proposal solely in this section. Failure to do so may result in the proposal being deemed invalid.

*Response required

9.9. B) Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

9.9.1. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Promotional_Item_Vendor_-_I...

9.9.2. City of Ontario Business License*

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm

*Response required

10. Proposal Evaluation and Awarding https://government-project.s3.us-west-2.amazonaws.com/260772/a3ca5f95-b63d-4e38-afed-bca6167f3291_OIAA_SCONT-000XXX_2026-RFP-082.pdf https://government-project.s3.us-west-2.amazonaws.com/260772/737ab665-6719-48c4-a291-e0dfb3ce33fa_Promotional_Item_Vendor_-_Insurance.pdf

Request For Proposal #2026-RFP-082 - Promotional Item Vendor 21

10.1. Responsiveness Review

Upon receipt of proposals, OIAA will review and evaluate proposals that are deemed responsive in accordance with the criteria set forth in this solicitation. If a proposal is received and deemed non-responsive, the proposal will be noted as non-responsive and will not be scored.

10.2. Evaluation Panel

Each proposal will be reviewed and evaluated by each member of a selection panel established by the OIAA. Each reviewer will use the evaluation criteria set forth in this solicitation to score each proposal accordingly. Each reviewer will complete his/her review of the proposals independently. The selection panel’s evaluations will be combined to determine a numerical ranking of each responsive proposal.

10.3. Evaluation of Interviews

The OIAA may determine that it is necessary to conduct interviews prior to final selection. In the event interviews are necessary, the highest-ranking proposers will be invited to the OIAA to make a presentations to the members of the evaluation panel and answer questions. Each member of the evaluation panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

10.4. Evaluation Process

All proposals will be evaluated based on the Evaluation Criteria list in this solicitation. The evaluation panel will use this information to determine the most highest-ranking firm.

10.5. Awarding & Negotiations

The selected proposer will be expected to sign an Agreement with the OIAA based on the terms and conditions of the included Draft Contract, unless changes are made to the Contract terms during the open RFI period.

In very select situations, the…