Cost_Proposal_Tables.xlsx

This Cost Proposal Tables document is a pricing worksheet for the Ontario International Airport Authority (OIAA) promotional merchandise vendor RFP 2026-RFP-082. Bidders must provide tiered pricing across three tables: Table 1 covers quantities of 100 units for seven promotional items (flyers, luggage tags, water bottles, hand sanitizer, stress planes, canvas tote bags, and wooden gliders) with pricing for 14-day, 30-day, and 60-day turnaround times and is worth 10 points; Table 2 requires pricing for the same seven items at 1,000-unit quantities across the same turnaround periods and is worth 15 points; Table 3 addresses specialty items including embroidery and foam board at 5-unit quantities with pricing for 3-day, 7-day, and 14-day turnaround times and is worth 5 points. The proposal submission deadline is July 23, 2026 at 2:00 PM, with a non-mandatory pre-proposal meeting scheduled for July 1, 2026 at 11:00 AM via Microsoft Teams and questions due July 8, 2026 at 2:00 PM.

All pricing submitted must be all-inclusive, covering setup fees, customization, imprinting, production, shipping, and delivery, with rush fees and expedited shipping itemized separately. The selected vendor will support a three-year contract term commencing in the first quarter of the 2026-2027 fiscal year, with two optional one-year renewal extensions. OIAA encourages eight to ten percent small business participation through its Small Business Element program. Upon contract award, the successful vendor must obtain a City of Ontario Business License within ten days and complete supplier onboarding through graphiteConnect prior to contract execution. Interviews may be scheduled during the week of August 10, 2026.