Project Statement - 26149.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

751/26149.CTS

PROPOSAL DUE DATE

April 2, 2026, 2:00pm

CLIENT AGENCY

Department of Natural Resources, Wildlife Division

PROJECT NAME AND LOCATION

Shiawassee River State Game Area, Shiawassee Dam No. 1819, EGLE Safety Repairs PROJECT ADDRESS (if applicable) 225 E Spruce St, St Charles, MI 48655

CLIENT AGENCY CONTACT

Cameron Dole

TELEPHONE NUMBER

(517) 599-9840

DTMB - DCD PROJECT DIRECTOR

Chris Schanbeck

TELEPHONE NUMBER

(989) 770-0687

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY Pre-Proposal Meeting will be held 1:00pm local time March 24, 2026 at the St. Charles Wildlife Division Office (225 E. Spruce St, St. Charles, MI 48655). A site observation tour will follow the meeting primarily by vehicle to various locations of concern. Attendees shall be prepared for the terrain and possible poor weather conditions. It’s recommended but not required to RSVP anticipated attendee contact info to schanbeckc@michigan.gov.

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

Provide Professional Consulting Services for the design of Repairs and Maintenance deemed necessary for the Shiawassee Dam No. 1819. Refer to Appendix A for additional information.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount. Include complete proposal (Parts I and II) with signed forms requested.

• Firms are to combine their technical and cost proposals into one (1) attachment for proposal submission that is no larger than 25Mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

92517, 92519, 92523, 92528, 92533, 92535, 92558, 92588

DESIRED SCHEDULE OF WORK

Phase 100/300 Study and Schematic Design– Spring 2026 Phase 500 Final Design, permitting and ready for construction – Summer 2026

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Chris Schanbeck at schanbeckc@michigan.gov address no later than 1:00pm on March 26, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other state or local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

APPENDIX A

FILE NUMBER

751/26149.CTS

PROJECT NAME AND LOCATION

Shiawassee River State Game Area, Shiawassee Dam No. 1819, EGLE Safety Repairs

GENERAL

A. Requests for Proposals – Standard Not-to-Exceed Fee, Billable-Rate RFP (DTMB-0430), with part I technical portion and part II cost portion. References ‘DTMB Contract for Professional Services: Billing Rate – Not to Exceed’ that will be executed with the selected firm. Professional Service Consultant (PSC) proposals will be evaluated by an Ad Hoc Advisory Committee based on a combined scoring ratio of 80% of the Technical portion and 20% of the Cost portion.

1. Section II, Part I Technical – Preferrable for proposal information to be provided in the order of items 1 through 6 demonstrating your team’s understanding of the Project, proposed work plan with schedule and related experience in the successful planning and execution of similar projects. General marketing documentation is not desired. For Budget Analysis item II-5, include an initial budgetary opinion of probable cost for the project.

2. Section II, Part II Cost – The Part II Cost proposal is evaluated based on the PSC’s effort proposed for the project and the total fee. The combination of all phases and reimbursables shall be the PSC’s maximum not-to-exceed cost for all services. See RFP Section III-2-A, B, C for sample tables. The Phase Summary format shown in Section III-2-D should include consultant fees and reimbursable expenses listed in the appropriate phase with a total at the bottom. Use proposed phases requested.

a. Detailed breakdown of hours & rates, subcontractors, reimbursable (hours should be billed in increments of not less than 1/2-hour)

b. Efficient use of proper level of staffing proportional to the task complexity. Limit administrative staff categories.

c. Include the following under Phase 500 reimbursables: EGLE permitting fee allowance, $1,500.

BACKGROUND/EXISTING CONDITIONS

Shiawassee River State Game Area (SRSGA) consists of roughly 10,000 acres of managed waterfowl habitat.

Additional facility information can be found on various DNR websites, Shiawassee River State Game Area.

The project focus is to address deficiencies of Dam No. 1819. The primary issues are identified in the 2024 EGLE inspection report as well as any items found during the Phase 100 evaluation. The issues noted as requiring an engineer are top priority. The DNR has resources and has performed similar normal maintenance work in the past at the SRSGA including EGLE permitting. Depending on the final scope the DNR may complete the repairs or portions of them.

The following are known priorities to be addressed:

1. Outlet #2 conduit also referred to at the ‘Triangle Tube’ is routinely utilized for flowing water to the east.

Believed to be an original installation with current condition not well known.

2. Outlet #3 conduit also referred to at the ‘40s Tube’ is routinely utilized for flowing water to the east.

Believed to be an original installation with current condition not well known.

3. The Principal Spillway also known as the ‘Radial Arm Gate’, was installed around 1977 and is in need of maintenance. Note that the Auxiliary Spillway also known as the ‘Tilting Wier Gate’, was installed around 2013 and is used as the main means of water level control.

4. Earthen embankment steep slope areas. Note that the final overall dam length may vary as differs between EGLE report and Dam Inventory. Assuming areas under 6 feet in height are not regulated and would not be included in the scope. Also, worth noting that seasonal water levels vary which may drive best times for investigation and construction. The 2013 Hydraulic Report details the water variations.

ATTACHED REFERENCE DOCUMENTS

1. EX 2023 RPT - 26149 EGLE WRD Shiawassee Flats Dam 2023 Inspection Report_1819.pdf The EGLE Report that prompted this project. Includes the most detailed current information on the dam including a layout map within the pictures.

2. EX DWGS - 26149 2008 Outlet 1 Siphon Tube Rep.pdf Existing drawings of Outlet Conduit 1 replacement

3. EX DWGS - 26149 Selection of Original 1950s 1960s Drawings SRSGA.pdf Existing 1905s & 1960s drawings.

4. EX O&M - 26149 2004 Operations and Maintenance Plan.pdf Current O&M plan on file with EGLE Dam Safety

5. EX RPT - 26149 2008 Principal Spillway Inlet Scour.pdf Existing report and permit of inlet scour repairs.

6. EX RPT & DWGS - 26149 2010 Principal Spillway Discharge ScourRED.pdf Existing report and drawings of discharge scour repairs.

7. EX RPT & DWGS - 26149 2013 SevenTubesReplacementRED.pdf Existing report and drawings of Auxiliary Spillway Replacement.

8. LOC MAPS - 26149 Loc map - SRSGA map - EGLE Dam Inv.pdf Location map, SRSGA map & EGLE Dam Inventory information.

9. RFP Billable Rate – 26149.pdf Request for Proposal.

SCOPE/TECHNICAL

Consulting services shall include all necessary investigation, design and engineering by all applicable disciplines to complete the scope:

• Site/civil: surveying, grading, dam evaluation (overtopping, seepage, slope stability, structural, etc.), EGLE permitting, soil erosion and sedimentation control, soil borings as deemed necessary, etc.

• Project Management: Cost Estimates, Project Coordination/Phasing/Scheduling, QA/QC, meetings typically at least twice a month, Const Administration (RFI Support, Submittal Review, Site Visits for verification and final punch out, As-builts incorporating contractor redlined drawings, submission of AutoCAD files and shapefiles for use with ARCGIS)

Include itemized reimbursables (allowance amount where necessary) for additional subcontracted services:

survey, special inspections, Geotech, etc. Soil compaction shall be included with construction administration, phase 700.

Planned Phases:

The Phase 100 Study is expected to be relatively short in reviewing and extending from the EGLE report to better define the extent of necessary repair work. The study is expected to include some detailed investigation of the outlet conduits using camera inspections or similar methods. Some investigation of scour erosion at control structures shall be included in the scope.

Phase 300, Schematic Design, is expected to further develop repairs at areas of concern. Anticipated will include topographic surveying as deemed necessary to develop repair plans with reviews at 50% and 100%.

Phase 500 scope shall complete final design plans and specifications for necessary repairs including EGLE permitting (Dam, floodplain, wetlands, inland lakes and streams, etc.) with reviews at 50% and 100%.

Depending on the final scope portions of the construction that the DNR does not wish to complete with their own resources shall be bid out. Review and update the O&M plan for the facility staff to perform ongoing monitoring, operations and maintenance.

Phases 600 & 700 construction administration services shall cover oversight of anticipated repairs based on the EGLE report. These fees are requested to give the DNR an initial estimate of overall costs but are expected to be updated and contracted at a later date when the final scope is better understood.