Project Statement 22360.pdf

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

511/22360.JBB

ACCOUNTING TEMPLATE

N/A

PROPOSAL DUE DATE

9/29/2022

CLIENT AGENCY

DMVA

PROJECT NAME AND LOCATION

Marquette Armory Modifications

PROJECT ADDRESS

1820 Lincoln Avenue, Marquette MI 49855

CLIENT AGENCY CONTACT

Brian Bushnell, Design Manager Alvar Maki, Maintenance Mechanic Supervisor

TELEPHONE NUMBER

517-428-1686 (O) 906- 235-5880 (M)

DTMB - DCD PROJECT DIRECTOR

Jeff Barsch, Project Director Jason Pascoe, Field Representative

TELEPHONE NUMBER

906-251-0727 (M) 906-280-1046 (M)

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

1820 Lincoln Avenue, Marquette MI at 2:00 PM Eastern on 9/15/2022 in Lobby of Armory Building

MANDATORY (Check box if Mandatory)

COVID 19 Precautions

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION:

The State of Michigan Department of Military and Veterans Affairs is requesting Professional Architectural and Engineering Services for the Design and Construction of Modifications to the Marquette Armory.

The project consists of:

Additional supply and vault spaces Modifications to men’s and women’s latrines Refurbish men’s and women’s shower and locker room Modifications to PT room Office and classroom renovations Modifications to military motor pool and fencing Modifications to POV lot and force protection Fuel truck parking pad DDC controls Fire alarm system Painting Interior and exterior lighting upgrades Hazardous Material Abatement

The PSC shall assume a maximum construction budget of $4,000,000 for the project and it is anticipated the work may be implemented in a phased approach. Should the project require additional construction funding based on the PSC’s evaluation and recommendations, it will be brought to the team’s attention and sought by the project team. The building is currently occupied so any visits beyond the mandatory walkthrough during the bidding and design phase must be coordinated with DMVA personnel.

DTMB-0427 (R 08/22)

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phases 400 Preliminary Design, 500 Final Design Services and 600 and 700 Construction Administration Office and Field Services for the project. The PSC shall include any required Phase 300 Schematic Design in the Phase 400 Preliminary Design tasks as necessary to complete contract document development in the for the Design Charette as required by the Federal Design Guide before moving to phase 500.

Professional Services shall include, but are not limited to, the following:

1. The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

2. Phase 400 – Hold Design Charette based on the provided design concept to formalize final design scope and provide phase 400 estimate before moving into Phase 500 Final Design.

3. Phase 500 - Develop Contract Documents for bidding:

a. Contract Documents shall be created utilizing the current State of Michigan, Department of Technology, Management, and Budget (DTMB), State Facilities Administration (SFA), Design and Construction Division (DCD), MichSpec General Conditions and the Master Spec format.

b. The Contract Documents shall meet the approval of DTMB and DMVA and be in accordance with the included Federal Design Guide.

c. The Contract Documents shall meet all code and permitting agency requirements as well as accessibility requirements of the Americans with Disabilities Act and the 2010 Department of Justice Standards.

d. PSC shall provide, design meetings as required in the Federal Design Guide.

e. PSC shall provide construction estimates for owner review as required in the Federal Design Guide.

f. PSC shall provide a proposed schedule for design and construction with the RFP response. The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path, and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered flexible for gaining back time should schedule slippage occur. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation to avoid negatively impacting facility operations. The schedule shall allow for review time by all applicable permitting agencies, including LARA, and any other required permitting agencies.

g. PSC Shall provide any additional Hazardous Material testing beyond what has previously been completed.

h. PSC shall incorporate a proper Hazardous Material Abatement Plan as well as proper Hazardous Material

Abatement Specifications.

i. PSC shall retain a Hazardous Material subconsultant to oversee and ensure proper Hazard Materials Abatement during construction.

j. PSC shall be responsible for posting project on SIGMA for bid advertisement, performing a pre-bid meeting, issuing addenda, performing a Best Value Bid Evaluation on bidders, and generating a PSC recommendation of Contract Award for construction.

k. PSC will be responsible for administering the Federal Provision Requirements and Davis Bacon Wage requirements associated with this project.

4. Phases 600 & 700 - Provide complete Phase 600 & 700 services for the project:

a. PSC Shall include Biweekly Progress Meetings and biweekly inspection services.

b. Reports from each site visit shall be distributed to the Project Team within five (3) calendar days of the site visit.

c. Include all staff labor and costs required for Phase 700 Inspection Services on a once per every two-week basis.

d. Assume project meetings are concurrent with some project site inspections.

e. PSC shall include all field Quality Assurance Testing for all civil work associated with this contract.

f. Davis Bacon Wages and the Federal Addendum shall be required by this contact, PSC shall include time to review payrolls and perform field wage rate interviews as required.

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

3. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the design phase and indicate which meetings will need to be on-site in lieu of electronic format (refer to Federal Design Guide).

b. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal. Site inspections shall occur a minimum of once every two weeks.

c. The PSC shall include and detail the amount of anticipated progress meetings to occur a minimum of once every two weeks during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

4. PSC shall detail all reimbursable expenses for each phase.

a. List and include all reimbursable expenses for construction site inspections including mileage as allowed according to the billable rate contract.

b. List and include all reimbursable expenses for plan review by LARA. Plan review application preparation and approvals are to be included in the proposal. LARA plan review shall occur during period between plan completion in August and bidding in October.

ALLOWANCES:

1. PSC Shall include a $1,000 LARA Plan Review Allowance.

2. PSC Shall include a $2,000 Topographic Survey Allowance for the Military motorpool, POV lot, Force Protection, and

Fuel Truck parking pad.

3. PSC shall include a $1,500 Pavement Coring/Soil Boring Allowance

4. PSC shall include a $10,000 reimbursable cost allowance for hazardous materials survey, specification, development of hazardous material abatement sheets during design, and onsite air monitoring and oversight during construction.

Compliance with NESHAP is required.

5. PSC shall include a Phase 700 Civil Testing Allowance of $5,000

6. PSC shall identify any additional permit applications/reviews, if any, that are anticipated and include it as a reimbursable cost allowance for permitting.

7. PSC shall Identify and itemize all reimbursable and travel expenses in the PSC Cost Proposal as allowed by the Sample

Contract.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required as per the PSC contract.

2. Provide Monthly progress summary emails to the project team. These emails shall briefly document the prior 4 (4) weeks’ progress by the PSC and display the initial project schedule and current project schedule status.

3. PSC to follow DTMB naming convention of DTMB file number / project name/ Y (contract) number / subject on all project documents.

4. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

5. Field work shall be conducted in a manner that complies with any Governor’s Executive Order(s) and/or MDHHS

Epidemic Order(s) related to COVID-19, and any DMVA policies currently or may come into in effect.

ATTACHMENTS:

1. Federal Design Guide-Marquette Armory Modifications

2. Mqt Master Plan Building

3. Mqt Master Plan Site

4. Marquette Armory Roof Asbestos Report

5. Summary Report – Limited Hazardous Materials Assessment Marquette Armory (2022)

6. Other items that will be provided to the successful firm:

I. Electronic building floor plan-disk II. Original building plan copies III. Design Guide, DG415-1, Army National Guard Readiness Center Design Guide IV. NG PAM 415-12, Army National Guard Facilities Allowances V. MiARNG Reg 190-11 & AR190-11 Physical security

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Please remember that individual attachments can be no larger than 6mb. Due to COVID-19 no hard copies of proposals are required to be submitted.

Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at

517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90610, 90638, 92507, 92517, 92531

DESIRED SCHEDULE OF WORK

Refer to timeline in Federal Design Guide ACCEPTING RFP QUESTIONS UNTIL: 9/21/2022 12:00 PM Eastern Time Please do not submit online questions through SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)