Federal Design Guide-Marquette Armory Modifications.pdf

Project Design Guide Marquette National Guard Armory, Marquette, Michigan

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Renovate Armory-Marquette, Michigan Project Design Guide Project # 26C0522030

A. General Bid Document Information B. Time line C. Meetings / Site Meetings D. NGB 415-5 standards (NGR 415-5) E. Reviews F. Site investigation Report (NGR 415-5) G. Type C services H. Submittal As-Builts Record Drawings I. Commissioning requirements J. Attachment “A” - Overview and Specific Requirements K. Attachment “B” - Track Required / Proposed L. Attachment “D” – Cad Standards

Enclosures:

I. Communications and Data specification II. Digital Control Specification

Furnished by owner to A and E; (after Award)

I. Electronic building floor plan-disk furnished II. Original building plans will be copied and provided III. Design Guide, DG415-1, Army National Guard Readiness center Design Guide IV. NG PAM 415-12, Army National Guard Facilities Allowances V. MiARNG Reg 190-11 & AR190-11 Physical security

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SECTION A

GENERAL PROJECT SCOPE AND BID DOCUMENT INFORMATION

a. This project is to design facility improvement to the Marquette armory. The full scope of the project is discovered through a design Charette held at the armory.

b. This section describes the general requirements of the armory modifications located at 1820 Lincoln, Marquette, MI. The purpose of the building is to train soldiers during weekends, food preparation for weekend soldiers, classes for civilians and soldiers, storage of unit equipment, minor maintenance of unit equipment and administration during weekdays by full-time soldiers.

Modifications to the armory will include;

Addition of supply and vault spaces Modifications to men’s and womens latrines Refurbish men’s and women’s shower and locker room Modifications to PT room Office and classroom renovations Modifications to military motorpool and fencing Modifications to POV lot and force protection Fuel truck parking pad

DDC controls Fire alarm system Painting Lighting

Funding limit for the armory modifications construction is $4,000,000

b. The A-E is responsible for the accuracy and the completeness of a professionally prepared design package.

c. The Department of Military and Veterans Affairs-Construction and Facilities Management Office (DMVA-CFMO) is responsible to review plans at each stage of submission for completeness, operational efficiency, environmental, safety, occupational health compliance, code compliance and force protection, and A-E errors and omissions.

d. Submittal data should include, when applicable, design analysis, calculations, drawings, specifications, cost estimate and other appropriate supporting data during the concept, preliminary, pre-final and final phases of the project process.

A complete submittal package must be received before the review process begins.

e. All parties need to focus their attention to the conceptual planning and design phase, where the ability to influence the ultimate functionality, user satisfaction, and cost of the final product is the greatest. A&E will meet on site with, DMVA-CFMO, Department of Technology, Management, and Budget (DTMB), and on-site users to perform a design Charette (scoping/planning). By the end of the preliminary design phase you must have fully defined the project’s scope, criteria, and cost estimates.

f. Document submissions and contract specifications shall address energy conservation.

(1) Design and construction standards for the Building Envelope (heating, ventilation, and air conditioning;

lighting; and service water heating) are contained in ASHRAE Standard 90.1-1999. The guidelines of this standard or similar State code shall be followed and minimum requirements met unless there is a reasoned and intentioned need to not meet the standard. More specific standards shall be applied as appropriate to improve energy efficiency where they are deemed cost-effective.

g. The requirement of the A&E is to develop 100% plans and specifications within the guidelines of this document, guidance from review comments, industry standards, and State, Federal and military codes, regulations and design guides.

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h. A&E will design up to 2% over the Construction Budget amount and in such a manner as to ensure maximizing the use of the Construction Budget by utilizing alternates.

i. One primary and one alternate point of contact will be identified prior to signing the contract for the Design and Construction Phases. Either the primary, or alternate will be the AE project manager for the design contract initiation through design contract completion, and will be the AE project manager for the construction contract initiation through the construction contract completion. Contract adminstration will be administered by the Project Director as assigned by the Michigan Dept of Technology Management and Budget.

j. All drawings and the cover page of bound documents shall have items 1–5 below. All correspondence shall have items 1–3.

1. Project name

2. DMVA project number

3. File and Index number

4. DMVA logo block

5. DTMB logo block

6. Submittal date

7. State of Michigan Seal

8. Submittal phase (identify by percent or as interim)

9. Drawing sheets for submissions is included in CAD package

The DMVA will furnish the standard electronic drawing sheet to be used on this project

k. The specifications will be in the CSI format

l. The AE must pay special attention to the following areas:

1. Ventilation for Acceptable Indoor Quality ANSI/ASHRE 62-2001

2. Energy Standard for Building Except Low-Rise Residential Buildings ANSI/ASHRAE 90.1-2001

3. ASHRAE A-46.25, Table 34 (use Gymnasium for Drill Halls and Work Bays)

4. Utilizing energy efficient equipment with an approximate payback of 15 years (examples are T8 lights, occupancy sensors, and heat exchangers in individual areas).

5. Unified Facility Criteria (UFC) 4-010-01

6. DG 415-5 Appendices 1-8

7. ARNG Life Cycle Analysis (LCCA) Summary

SECTION B

TIME LINE

The intent is to execute the construction contract in Fiscal Year ‘22. The following design submittals will be required Concept (`10%), Preliminary (35%), Pre Final (60%), Final (95%) and Revised Final (100%). Bid Documents are to be ready for bidding by October 2023.

September 2022 Site meeting and proposal submission

October 2022 Award of design contract

August 2023 Submittal for LARA Review

October 2023 Bidding of project

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SECTION C

MEETINGS/SITE VISITS

A. Design Meetings:

a. AE will meet with the end users as required in order to understand their purpose and facility intent. In addition the AE will develop the equipment and furniture layouts. The intent for the layouts are to design the facility to accept government-furnished equipment and furnishings. It is not the intent for the AE to fully develop equipment and furniture bid document (example of design effort – treadmill requires single phase, 120v, xy connection, and occupy 2’X3’ space).

b. AE will schedule meetings with the Owner to develop the bid documents’ final intent and intermediate milestones for each phase. It should be the AE’s understanding that each phase will be the foundation for follow-on submittals.

c. The AE shall meet with the Owner when the intent, milestones and/or progress are not being accomplished at no additional charge to the Owner and not counting towards AE contractually programmed meeting hours.

d. The AE shall have the appropriate design disciplines at meetings to ensure the AE Design Team has a full understanding of guidance and intent, and the Owner understands the AE’s design process and concept.

e. AE will take notes and furnish copies to the Owner within 3 days after the meeting.

B. Construction Meetings/Site Visits:

a. A meeting agenda shall address the following items:

Safety issues; work versus project schedule; items causing delays, including administrative, technical (plans and specification), construction work force, weather and Owner; actions to correct schedule delays;

detailed listing of current work; detailed listing of work to be completed in the next two weeks; Submittal Log review; RFI Log review; major commissioning requirements; outstanding issues, responsible person, action & date; new items, responsible person, action & date; other significant events; Change Order/Bulletin Log review; time & place of the next scheduled meeting; time & place of the special meeting (s); as-built review; site review notes. A pay request will be reviewed once a month at the end of the meeting.

b. AE shall maintain and provide a Submittal Log to the Owner and General Contractor. The Submittal Log shall show the date of submittal, date of approval/approval with exception/disapproval, date returned to Contractor, date of re-submittal and date re-submittal was returned. Submittals that impact the Contractor’s critical path will be noted. Turn-around time for submittals will be established prior to award of the construction contract.

c. AE shall maintain and provide an RFI Log to the Owner and General Contractor. Date response furnished or date a response will be furnished. RFI’s that impact the Contractor’s critical path will be noted.

d. AE shall maintain and provide a Change Order/Bulletin Log to the Owner and General Contractor. It shall show the general description, amount and date the Contractor quoted, approved/disapproved and who/what/when actions are required.

e. AE will take notes and furnish copies to the Owner and General Contractor within 3 days after the meeting.

f. AE furnish and keep onsite at all times a bound diary to be handwritten in ink by the AE. The following items will be documented during all site visits: time, date, weather, identify names and position of persons talked with, decisions reached with the background information, significant events, trades onsite, construction occurring, items impacting work progression, verbal RFI’s and safety issues.

g. AE should anticipate special meetings to resolve onsite problems, complex construction task, and multiple trade construction tasks that may cause difficulties in the execution of the construction process.

h. Special meetings to resolve conflicts that are bid document created will be at no additional charge to the Owner and will not count towards AE programmed meeting hours.

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SECTION D

NGB 415-5 STANDARDS

As indicated below the submittals will include the following items where indicated: TABS A, C, D; Drawings;

Specifications; and an Estimate. Each submittal will furnish;

10% Submittal-2 paper copies of floor plan and electronic set- meeting on site with all parties 35% Submittal-2 paper copies of floor plan and electronic set-meeting on site with all parties 65% Submittal-Electronic set to DMVA-CFMO.

95% submittal-Electronic set to DMVA-CMFO 100% submittal-Electronic set to DMVA-CFMO Bid Documents-2 complete paper Sets to DMVA-CFMO, electronic set to DTMB The electronic copy will be in the same format as the As-Built Record Drawings.

At no additional cost to the Owner and at the appropriate design time, the AE will prepare documents for and meet with State of Michigan Consumer and Industry Services, Bureau of Construction Codes as required for code compliance review. The AE shall prepare responses to code compliance comments and correct Bid Documents as required.

TAB A:

This tab provides a description of the proposed renovations. It contains a general overview of the work to be performed at the facility and detailed description of each room in the facility. Required paragraphs follow:

a. Project Title – Renovate Armory-Marquette, MI, DMVA project number 26C0522030

b. Scope –see above for overview, total scope by design Charette

c. Maximum Construction Cost ($4,00,000).

d. Floor plans. Attach two distinct designs that are a simple, single line, floor plans with room numbers, room titles, and approximate room areas. Paper size will be a minimum of 24 inches x 36 inches. The spatial relationship between functions is the most important aspect of this floor plan, and it should reflect the input of all facility users. If known include on the same plan or on an additional plan a layout of furniture, equipment, and utilities. These items serve to further highlight the special requirement of various room functions (this section can reference the bid documents).

e. Number of Occupants- 11 daily, 146 weekends.

f. Hours of Operation – 7:45 a.m.-4:30 p.m. M-F.

g. Room number, title, functions, and special requirements. This paragraph and all subsequent paragraphs are used describe each room in the facility. For example, paragraph (8) describes room 100; paragraph (9) describes room

101. List room number and title, ensuring that number and title are coordinated with the number and title on the definitive floor plan. Room titles will reflect room function. Provide a brief functional description of each room.

Subparagraphs (1) through (8) for each room are used to list special room requirements as follows:

(1) Architectural: Special ceiling and floor heights; fenestration; door sizes; wall and roof treatments; and security requirements.

(2) Structural: Special floor loadings; wall thickness; vaults (include class); hoist; and lifts.

(3) Mechanical: List requirements for heating, ventilating, air conditioning, design temperature and humidity;

compressed air; lavatories, urinals, sinks; showers, water closets; hoods/fans; eye wash/showers; floor drains;

oil interceptors, neutralizers, process tanks, dust collectors, hazardous wastes.

(4) Electrical: Special receptacles or power sources, 28vDC, 240 v, Special lighting; grounding; lighting protection; security alarms, standby power.

(5) Communications: Voice, Data, image communication, intercom, etc.

(6) Fire Protection: Fire alarm systems; manual and/or automatic detection; suppression; automatic closing doors; and fire safety plan.

(7) Government furnished / Contractor installed and Government furnished /Government installed: Provide size, weight and utility requirements.

(8) sound attenuation, etc.

TAB B:

Not used

TAB C:

Tab C lists calculations, assumptions and Life Safety Code Analysis.

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a. Design data calculations and design bases for this submittal shall have the following disciplines included:

architectural, structural, plumbing, fire protection, mechanical, electrical, and energy conservation (passive and active). This data should be in a clear, readily understandable manner and in sufficient detail to assure a uniform interpretation of the project scope. Reference to applicable codes and/or supplemental information should be provided to support project intentions.

b. Assumptions for this submittal shall have the following disciplines: civil, architectural, structural, plumbing, fire protection, mechanical electrical, and energy conservation (passive and active). This data should be in a clear, readily understandable manner and in sufficient detail to assure a uniform interpretation of the project scope.

Reference to applicable codes and/or supplemental information should be provided to support project intentions.

c. Life Safety Code Analysis.

TAB D:

Tab D lists the design criteria used by the A-E to develop the project

a. Design criteria used for developing the project.

Design Charette

b. Owner furnished guides

1. NG-Pam 415-12 – Army National Guard Facilities Allowances

2. DG 415-1-Army National Guard Readiness Center Design Guide

3. Ar 190-11 and MI-Arng 190-11-Physical Security of arms, ammunition and explosives

4. Asbestos/lead survey of facility

ESTIMATE:

An estimate of construction cost is to be prepared on the basis of the proposed design of the project. The A-E’s cost estimate shall be itemized by specification section/division. The costs of various building features and outside supporting facilities are to be listed separately for verification of the accuracy of the programming cost estimate and design control cost of the total project (the estimate should be by discipline). If the preliminary cost estimate exceeds the design control cost by ore than 5 percent, the items contribution to the additional costs or the reasons for the increase are to be identified for special review and resolution of any potential funding problem. All items in the project that exceed the general construction standards authorized for Federal support, as outlined in NGR 415- 10, will be identified and listed as bid alternates to supported with other than Federal funds. The AE shall present proposals to the Owner to reduce the budget while staying within the project requirements. The AE will design to the Construction Budget and the designed items will be such that they can be bid as alternates.

CONCEPT DOCUMENTS (10%) This will consist of TABs A, C & D and Estimate

a. This phase is critical, because all parties need to agree on the requirements of criteria and the technical application of designs with respect to energy efficiency, sustainability, and force protection.

b. A design and concept meeting (design Charette) will be conducted by the A&E at this stage to determine total project scope

c. No artwork or special graphics are required to enhance the appearance of the submittal. The accuracy, completeness, and quality of the information are more important than the appearance.

d. The concept design documents should be brief and schematic in nature with enough data to describe the project covering each engineering discipline in a narrative form on 8 ½”x 11” paper. The spaces represented should refer to NGB criteria and design guides for those spaces. The minimum submitted data should be the design narrative, design references, site location, utilities, environmental data (including the environmental baseline study), geotechnical properties, 2 architectural floor plan(s), and structural, mechanical, fire protection, and electrical requirements. The concept design submittal must be supported with a cost estimate.

PRELIMINARY DOCUMENTS (35%)

This will consist of Preliminary Documents that will have Bid Documents (plans and specifications), Estimate, TAB C & D and color charts for finishes. This submittal shall include documents that communicate in narrative and drawing format responses to previous review comments.

DMVA approval and guidance should be obtained prior to incurring any expenses for the preparation of Preliminary Documents (35%).

BID DOCUMENTS

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Includes plans and specifications. .

a. The purpose of this submission is to ensure that the A&E is developing the project within DMVA criteria and the project approved scope and budget. These documents should expand and amplify the concept submittal and incorporate guidance from DMVA and regulations. The intent for these documents is they will be the foundation to build, expand and amplify follow-on submittals. Follow-on submittals will rely on direction and assumptions of this submittal, and lead to 100% Design Documents, which meets DMVA’s intent and are clear, concise and coordinated. Beyond the minimum requirements, the AE shall use his professional judgment in determining document needs to ensure intent, clarity, conciseness and coordination. Review of the Preliminaries by the Owner will be made in conjunction with the information provided by the Site Survey Report Data submitted in conformance with NGB 415-5, which must be received prior to, or simultaneously with the submission of the project’s Preliminary submittal

c. At minimum the submission shall contain:

(1) Plans

(2) Specifications

(3) Supporting design data by each architectural/engineering discipline.

a. Plan Sheets: These should be submitted with sufficient data that adequately depict the basic design features being proposed for the project.

(1) Cover – At a minimum the following items will be included on this sheet: project name; standard abbreviations & symbols and architectural materials legends; vicinity and location maps; submittal phase and date; and sheet index. The sheet index shall list all sheets to be in the 100% design. The sheet index will have sheets submitted for this submittal in bold text and sheets for future submittals will be in normal text.

(2) Civil / Site – (if Civil work part of scope)At a minimum the following items will be included:

(i) Standard Civil abbreviations and symbols legend

(ii) One sheet: Existing utilities with sizes, pressures, rim elevations, invert elevations and volumes; existing walks, roads, parking areas, and fencing; vegetation within the limits of construction grouped by size and/or type; existing contours; property boundaries; streets;

general area surrounding the site to include streams, rivers, lakes, wetlands, flood plains, adjacent property buildings or environmentally sensitive areas; location and finish floor elevation of proposed building using phantom lines; and existing buildings within the limits of construction.

(iii) Another sheet: Existing and proposed utilities with sizes, pressures, rim elevations, invert elevations and volumes; location and finish floor elevation of proposed building; and walks, roads, parking areas, and fencing existing not being demolished

(iv) Another sheet: Existing and proposed contours; limits of construction; environmentally sensitive areas; location and finish floor elevation of proposed building; and walks, roads, parking areas, and fencing existing not being demolished and proposed.

(v) Another sheet: Items to be demolished or removed with the proposed building and supporting facilities overlaid on to the site.

(vi) Elevations of finished floors.

(vii) Area reserved for construction, expansion of facilities and supporting structures

(viii) Schedule showing designed quantities of grading and seeding, paving and fencing, extension of utilities, roads and sidewalks compared to quantities authorized for Federal support.

(ix) Location of wash racks, fuel storage and pollution control devices.

(x) Location of historical or archeological sites.

(xi) Utility company coordination: show contact names, telephone numbers, and mailing addresses of utilities that are impacted on this project. Determine if required utility services are available to satisfy design requirements.

(3) Plans to Include the following at a minimum:

(i) A drawing including overall dimensions, room dimensions and functional use of each room. . Include individual room names, room numbers, programmed and proposed square footages. In multiple-unit armories, the units’ assigned should further identify storage and administrative space.

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(ii) Fenestration (i.e., windows, skylights, clerestories, and other glazed apertures in the facility).

(ii) Building gross area.

(iii) Room finish schedule. The plans shall show substitutes for finishes authorized in the appropriate design guide as alternates.

(iv) Design data and calculation used for the determination of the overall heat transmission coefficient (U) for the exterior wall and roof construction proposed for the facility. If wall construction type varies, then calculation of individual U values will be required.

(v) Structural shall design all supports for roof penetrations and mechanical equipment.

(4) Evaluations to show the following:

(i) Elevations to show architectural relationships from at least two points of view and typical wall sections as follows:

(a) Mass relationship wall heights, architectural design treatment, and use of material from at least two points of view that provide the most information on the proposed design.

(c) Typical wall section to show foundations, floor systems, wall construction, window and eaves treatment, ceiling system structural support, and roofing system (including height of clearances form floor to ceiling and or roof structure and any difference in height of floor levels).

(d) Spot elevations at wall sections showing finish floor elevations and outside elevations.

(e) Intersections of any of the following: mechanical, electrical, architectural, civil, or structural.

(f) Roof system, roof structural member penetrations.

(ii) Security equipment: Alarms, sensors, vault standby power, etc.

(iii) Structural: Special floor loading, vaults, hoist, lifts, wall thickness

(iv) Plumbing: Lavatories, urinal, showers, water closets, eye wash/showers, floor drains, oil interceptors, neutralizers, etc.

(v) Fire Protection: Fire alarms, manual/automatic indicators, automatic door closing, etc,

(vi) Special features

(5) Building utility plans that include room numbers and functional use to show by single line schematic diagram:

(a) Heating and ventilation systems with type of energy source, the number, location, and estimate capacity of heating equipment, and the indoor/outdoor design temperature to be used. A single line drawing and initial schedule showing location and types and required power.

(b) A control schedule listing points that will be monitored will be furnished.

(c) Air conditioning or evaporative cooling systems, if authorized, and the indoor/outdoor design temperatures to be used. A single line drawing and initial schedule showing location and types and required.

(d) Electrical illumination systems showing the number and types (schedule) of lighting fixtures proposed, the required lighting intensity, and a reflective ceiling plan showing their positions.

Include the lighting intensity in foot-candles for each area and the locations of electrical, data, telephone and intercom outlets and fixtures.

(e) Plumbing (sewer, storm, water) fixture schedule and location to be used on the plans. A single line drawing and initial schedule showing location and types.

(6) Building utility plans, which include room numbers and functional use to show by single-line schematic diagram:

(a) Heating and ventilating systems with type of energy source; the number, location, and estimated capacity of heating equipment.

(b) Air-conditioning or evaporative cooling systems, if authorized; the number, location, and estimated capacity of cooling equipment.

(c) Electrical illumination systems, showing the number and type (schedule) of lighting fixtures proposed, and the locations of electrical and telephone/data port outlets.

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(d) Special features.

b. Specifications: These should be submitted with sufficient data to adequately depict the basic design and standard for features being proposed for the project.

(1) A specification brief is to be prepared outlining the technical sections that are to be included in the Final specifications. Each section should include a brief description of each system or piece of equipment to be used. Any substitutions of items or finishes authorized of items for Federal support will be listed as proposed alternates in the brief. The use of proprietary equipment or materials that would limit the number of bidders or require payment for permits, royalties, etc., are generally not authorized Federal funding support. Any Proposed use item must be specifically identified in the preliminary specifications with reasons and justifications presented in sufficient detail to support the items unique project requirements.

(2) Submittals that are requested within the specification shall be made available by the AE to the Owner upon request throughout the design stages at no additional charge.

b. TAB C Supporting design data. The AE shall submit this data for the following disciplines in a clear, readily understandable manner, sufficiently detailed to ensure that all reviewing DMVA staff interpret the project scope as the State intended and the A-E executed.

(1) Civil

(a) Site description, narrative, and analysis, to include geo-technical properties, building layout, and other infrastructure (e.g., roads, access ways, and fences).

(b) Design references, including codes, design guides, and publications.

(c) Site utility systems, including water, sewer, electrical power and telecommunications.

(d) Site survey report.

(2) Architectural

(a) Architectural design narrative.

(b) Building space layout and functional analysis.

(c) Architectural space calculations.

(d) Life safety code analysis.

(e) Anti-terrorism/force protection risk and threat analysis.

(3) Structural

(a) Structural design narrative.

(b) Design references, to include codes and publications.

(c) Preliminary load analysis and calculations.

(4) Mechanical

(a) Mechanical design analysis and narrative.

(b) Design references, to include codes, design guides and publications.

(c) Design data and calculations used for the determination of the overall heat transmission coefficients

(“U”) for the type of exterior wall and roof construction proposed for the facility. (However, this may be included in the architectural division.)

(d) Cooling/heating load calculations.

(e) Heating, ventilation, and air-conditioning system load calculations and a simple, abbreviated life cycle cost analysis (LCCA).

(f) Building ventilation/exhaust requirements, to include indoor air quality calculations.

(g) Fixture units for plumbing systems (hot and cold water and sewer).

(h) Fuel load.

(i) Roof drainage calculations.

(j) Preliminary site pressure data.

(k) Fire water demand.

(l) Equipment manufacturers’ data.

(m) Costs/Benefits (Life cycle costing) of staying on central power plant vs. creating on site heat generation

(5) Electrical

(a) Electrical system design analysis and narrative.

(b) Design references, to include codes, design guides and publications.

(c) Building lightning protection risk analysis.

(d) Preliminary load calculations/code analysis.

(e) Emergency power generator sizing.

(f) Building illumination calculations.

(g) Building preparation conduits and cable trays.

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(h) Coordination with State Director of Information Management (DOIM).

(i) Equipment manufacturers’ data.

(j) Voltage level/phase count availability statement from the electrical utility and proximity to site

h. Prior to or simultaneously with the Preliminary Design submission, the AE shall provide Site Survey Report. This report shall be for the actual location of the project, not for adjacent or similar locations, and include laboratory results that classify, grade, characterize, and determine the strength of the surface land subsoils for supporting building and pavement construction.

(1) The DMVA uses this report to review the suitability of the site for Federal funding support.

(2) The report shall describe the existing conditions and discuss the site investigation. It shall pay special attention given to any features of the site that may either affect its suitability for construction or have a significant impact on project costs.

(3) The report shall include laboratory results that classify, grade, characterize, and determine the strength of the surface land subsoil for supporting building and pavement construction. The soils engineer preparing the site survey report shall sign a Declaration of Soil Bearing Capacity

(4) At minimum the report shall contain:

(a) A description of existing ground surface conditions. It shall address how much and what in the site are wooded, clearings, streams, marshes, rock ledges or outcroppings, and the approximate percent of ground slope.

(b) A layout plan of a sufficient number of soil borings to adequately determine the general subsoil conditions existing at the site in the areas of proposed construction. The plans should indicate the location of the borings in reference to the site boundaries and the ground surface elevation at the borings together with a log of the soil type and ground water levels encountered.

(c) Laboratory test results as necessary, to determine classification, grading, characteristics, and strength of the surface and subsoils as regards support for building and pavement construction.

(d) A Declaration of Soil Bearing Capacity.

(e) A discussion and summary of the site investigation with special attention given to any features of the site that may either affect its suitability for construction or have a significant impact on project costs.

PRE-FINAL DOCUMENTS (60%)

This will consist of Preliminary Documents that will have Bid Documents (plans and specifications), Estimate, TAB C & D and two identical color charts including exterior and interior colors (a colored exterior building profile will be included). This submittal shall include documents that communicate in a narrative or drawing format responses to Preliminary review comments.

DMVA approval of the Preliminary Documents (35%) and guidance should be obtained prior to incurring any expenses for the preparation of Pre-Final Documents (60%).

These documents should expand and amplify the Preliminary submittal and incorporate guidance from DMVA . The documents intent is to be the foundation to build, expand and amplify follow-on submittals, which rely on direction and assumptions of this submittal, and lead to Revised Final Documents (100%) that meet DMVA’s intent and are clear, concise and coordinated. The AE shall use his professional judgment to determining document needs for ensuring the intent, clarity, conciseness and coordination. All sheets listed on the Preliminary Drawing Index sheet and Specification sheet shall be part of these documents and expanded upon.

FINAL DOCUMENTS (95%)

This will consist of Final Documents that will have Bid Documents (plans and specifications), Estimate, TAB C & D, Bidding & General Specifications, and 2 color charts for the exterior and interior. This submittal shall include documents that communicate in a narrative or drawing format responses to Pre-Final review comments.

DMVA’s approval and guidance of Pre-Final Documents (60%) should be obtained prior to incurring any expenses for the preparation of Final Documents (95%).

The purpose of this submission is to ensure that the State developed the project within DMVA criteria and the project approved scope and budget. They shall explicitly describe the quantity and quality of work to be performed by the

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Page 12/ 78 construction contractor the will result in a complete and usable facility suited for the purpose intended without recourse to subsequent contract modifications or changes. The Final Project Design should be in conformance with comments provided by DMVA on the review of Pre-final (60%) and the construction standards authorized Federal support, as outlined in NGB 415-1. The Final Documents are to be submitted for review when the design and contracting documents are substantially complete. These can be incorporated into the design at a later date in conjunction with adjustments normally required to conform to NGB criteria and standards. Final Bid Documents must be stamped by an AE licensed to practice within the State.

a. At minimum the A&E’s submission shall contain:

(1) Plans

(2) Bidding documents (to include general specifications)

(3) Technical specifications

(4) The A-E’s cost estimate itemized by specification section/division, further broken into labor and materials whenever possible.

(5) Supporting design data by each architectural/engineering discipline.

(6) CFMO code compliance certificates (if required for State/local code documentation). See Appendix K for a sample.

Final Drawings Final Bid Documents will include the necessary plans, elevations, sections, schedules and notes prepared in sufficient detail to assure:

a. Complete construction of all elements of the project building and exterior supporting facilities.

b. Coordination between drawings and specifications to eliminate omissions, conflicts, or ambiguities.

c. Coordination of between drawings to eliminate omissions, conflict and ambiguities.

d. Completion of all details referenced in specifications.

e. Completion of all details referenced in specifications.

f. Clear and uniform interpretation of project scope and complexity by all qualified bidders.

g. Conformance to DMVA comments on Preliminary Plans.

h. Complete delineation of any alternate bid items, and substitutes designated as “Contractor Options”.

i. The submission shall be separated into titled sections by architectural/engineering discipline.

j. Complete construction of all elements of the project buildings and exterior supporting facilities.

Final Technical Specifications For convenience of reference, the technical specifications are to be separated into titled sections by trade of specialty and in conjunction with the plans, must include a complete identification of materials and equipment to be used and description of the methods of construction, installation, or application, as appropriate, for each type of work. Final Specifications must incorporate a clear and accurate description of the technical requirements of the material or product required in the completed project. Such product descriptions will not, in competitive bidding, contain features, which unduly restrict competition. The description may include a statement of the qualitative nature of the material or project specified or when necessary, may set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. When it is impractical or uneconomical to develop a clear and accurate description of the technical requirements, a ‘branch name or equal’ description may be used as a means to define the performance of other salient requirements of specified item. In addition, a single manufacturer can be defined as a “Quality Conditions” providing a statement is added that other manufacturers with a similar degree of quality will be acceptable. In all cased when a brand name is specified, the specific features of the named branch must be met by the contractor must be clearly stated in the completed specifications.

Final Cost Estimate The AE shall submit a final cost estimate, broken down by specification section

Final Bidding and General Specifications

a. These consist of instructions to bidders, conditions of the contract, contract forms, the bid form, special requirements, and similar type items. These are boilerplate items to be prepared in accordance with State or Federal contracting procedures (as appropriate).

b. The front end spec sections will be “MICHSPEC”, and will be furnished to the A&E

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c. All items that are believed to be in excess of the available funding will be bid as a deductive alternate to the contract.

TAB D Supporting Design Data Supporting Design Data. The A&E shall submit this data for the following disciplines in a clear, readily understandable manner, sufficiently detailed to ensure that all reviewing CFMO staff interpret the project scope as the State intended and the A-E executed.

a. Civil

(1) An updated site description & narrative

(2) Design references, including codes, design guides, and publications.

(3) Description and analysis of site utilities systems and connections: water, storm, sewer, drainage, fire protection, electricity, natural gas, and telecommunications. Certify that utility size and types are available fro required utility connections.

(4) Storm water pollution prevention plans.

(5) Paving design sheets, calculations, and test data.

(6) Soil Erosion and Sediment control Calculations

b. Architectural

(1) An updated architectural design narrative.

(2) Building design analysis.

(3) Architectural space calculations.

(4) Anti-terrorism/force protection risk and threat analysis.

(5) Life safety code analysis.

c. Structural

(1) An updated structural design narrative.

(2) Structural load analysis.

(3) Structural load calculation.

d. Mechanical

(1) An updated mechanical systems design narrative.

(2) Heating, ventilating, and air-conditioning equipment selection data.

(3) Heating, ventilating, and air-conditioning system ductwork calculations.

(4) Heating, ventilating, and air-conditioning system piping and hydronic calculations.

(5) Fire protection system hydraulic calculations.

(6) Plumbing system fu/flow rate calculations.

(7) Plumbing system hot water system calculations.

(8) Fuel gas systems piping sizing calculations.

(9) List of input/output/analog/digital points used

(10) Compressed air/vacuum system calculations.

e. Electrical

(1) An electrical systems design narrative.

(2) Facility power system load analysis.

(3) Site lighting calculations/selection.

(4) Building lightning/surge protection analysis.

(5) Building emergency power system generator size calculation.

(6) Building illumination (foot-candle) calculations.

REVISED FINAL DOCUMENTS (100%)

This will consist of Preliminary Documents that will have Bid Documents (plans and specifications), Estimate and TAB C. This submittal shall include documents that communicate in a narrative or drawing format responses to Final review comments.

DMVA’s approval and guidance of Final Documents (95%) should be obtained prior to incurring any expenses for the preparation of Final Documents (100%).

a. The Revised Final Documents (100%) should be documents with the incorporation of DMVA and Code Review comments into the Final Document (95%), so the need for addenda to be issued during the bidding period is minimized.

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b. The AE shall assist the Owner in the bidding process by responding to verbal and written Contractor and Owner questions and coordinating and issuing addenda as required to execute the Construction contract. There will be no additional cost associated for time issuing addenda or answering questions because of incomplete bid documents, poor coordination, poor document clarity or missing requirements. In addition, the AE should anticipate some design effort; feedback to the Owner and issuance of addenda to ensure the Owner gets maximum use of construction funds. As required the AE shall assist the Owner to evaluate bids and for completeness, accuracy and cost.

c. Revised Final Bid Documents must be stamped by an AE licensed to practice within the State and be submitted to the Department of Licensing and Regulatory Affairs (LARA) for plan review. All comments from LARA to be commented on, and addressed on the drawings by the A&E.

SECTION E

REVIEWS

Document Review Procedures.

a. Owner Review:

i. The Owner will review the following submittals: 10%, 35%, 60%, 95% and 100%.

ii. The reviews will take 5 working days.

iii. Owner comments will be combination of narrative and marked-up drawings. Marked-up drawings will be returned to the Owner with the next submittal, signed and dated by the Contractor. The each comment on the drawings must indicate that it has been addressed and a narrative must be generated for the comments.

b. Exact Document submittal times will be negotiated in conjunction with Section B, Timelines.

SECTION F

SITE INVESTIGATION REPORTS

In conjunction with the Concept and Preliminary design efforts the AE shall ensure a Survey and Soil Investigation are completed. Preliminary Review will not occur without the Site Investigation Reports being submitted.

The following items will be included in the reports:

a. A site survey with topography, utilities and any other structurers.

b. Descripton of existing ground surface conditions –vegetation,approximate ground slope, surface material.

c. Layout plan of a sufficient number of soil borings to adequately detemine the general subsoil conditions existing at the site in the areas of proposed improvements. The plans should indicate the location of the borings reference to the site boundaries and the ground surface elevation at the borings together with a log of the soil types and characteristics and encountered ground water levels.

d. Labortory test results as necessary, to detemine classification, grading characteristics, CBR and strength of the surface land subsoils as regards to support building and pavement construction.

e. A declaration of Soil Bearing Capacity Declaration in conformance with the wording of the declaration provided in Appendix “C” Soils Declaration (document verbage can not be altered).

f. Depending on soil conditions a Uniformity of Soil Declarton may be required by the AE at no additional cost to the Owner.

g. Discussion and summary of the site investigation with special attention given to any features of the site that may either affect its suitabiity for construction or have a significant impact on project costs.

h. AE will povide a Building Environmental Accessment Phase I for any buildings to be deomolished (Not Applicable for this Project).

i. Any Survey data provide is for job pricing only. All items shall be verified to their correctness and accuracey and be incorporated into the bidding documents. Cost for errors or ommisions related to the survey shall be the responsibility of the AE/Contractor at no additional cost to the Owner.

j. Any Soil Boring data provide is for job pricing only. It is the Owner’s intent that these borings provide insight into the soil make-up and characteristics, but the AE/Contractor shall make a professional decision as to the number s, depth and location of borings. All items shall be verified to their correctness and accuracey and be incorporated into the bidding documents. Cost for errors or ommisions related to the borings shall be the responsibility of the AE/Contractor at no additional cost to the Owner.

Enclosures:

I. Boundary Survey-legal description furnished by DMVA for projects with exterior alterations as part of the project.

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SECTION G

TYPE C (600-700)SERVICES

These are the AE’s responsibility during construction in additon to the other contract requirements during Type C Services.

a. Shop Drawings/Submittals: Throughout the construction phase the AE shall be responsible for reviewing and approving/disapproving shop drawings and submittals for bid document compliance. The turn-around date for this process will be established prior to the AE contract execution. Distribution shall be the AE’s responsibility.

b. Inspections: In conjunction with the scheduled and special meetings the AE shall visit the construction site to become familiar with construction quantity compared to the submitted work schedule and the quality compared to bid documents, industry standards, approved shop drawings/submittals and approved sample construction.

c. Contractor Close Out: The AE will conduct a Pre-punch List inspection and a Substntial Completion/Punch-List inspection in conjunction with the Owner and Contractor.

(1) The Pre-Punch List will occur when the Contractor notifies in writing that the project is ready for a pre-punch list inspection. The AE and Owner will perform a cursory project review to ensure that level of completion is worth the effort to perform the pre-punch list inspection. The document produced from this inspection will locate and identify non-conforming contract reqirements that are communicated to the partys with a narrative, digital pictures and references to bid documents, codes and industry standards. The AE may demonstrate conforming/non-conforoming areas using examples or preapproved sample construction. This demonstration must be documented in the communication document. The intent of the pre-punch list is to narrow the amount of items on the punch list that are non-conforming and shall not be used to change acceptable standards.

(2) The Substantial Completion/Punch List will occur when the Contractor notifies in writing that the project is ready for a punch list inspection. The AE and Owner will perform a cursory project review to ensure that level of completion is worth the effort to perform the punch list inspection. The document produced from this inspection will locate and identify non-conforming contract reqirements that are communicated to the partys with a narrative, digital pictures and references to bid documents, codes and industry standards. The AE may demonstrate conforming/non-conforoming areas using examples or preapproved sample construction.

This demonstration must be documented in the communication document. In addition to non-conforming construction the punch list will include all close-out requirements (warranties, permits, demonstations, etc.), including any DTMB and DMVA requirments.

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SECTION H

AS-BUILT RECORD DRAWINGS

As-Built Drawings will be submitted in both electronic and hard copy format (the electronic format is also the format for all submittal phases).

a. DRAWING ELECTRONIC FORMAT:

(1) As-built drawings in electronic format will be in Autodesk Architectural Desktop or Autodesk Building Systems.. At no additional cost, the AE will furnish the Owner licensed network capable programs to make the submitted documents useable with AutoCAD.

(2) These drawings shall be in a user-friendly format accompanied with all xref drawings embedded or linked in such a way that they can be used together, anywhere.

(3) All drawings that use additional software (i.e. survey software) to create the drawing, shall list all software used for reference. Currently DMVA does not have any additional software that runs with AutoCAD. This leads to drawing objects not linked. See the "Proxy Information" dialog box at below for an example.

(4) All drawings will comply with the CAD standards set by the Department of Military and Veterans Affairs.

This includes all text and will contain no foreign shape files or text

(5) All Horizontal Controlled Survey work for DMVA projects shall be provided in North American Datum (NAD 83) or (WGS 84) expressed in…