Project Statement 21296 Porkies.pdf

DTMB-0427 (R 01/21)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/21296.JBB

ACCOUNTING TEMPLATE

Index 5410 and 5500

PROPOSAL DUE DATE

September 30, 2021 at 2:00 p.m. EDT

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Pavement Rehabilitation Porcupine Mountains Wilderness State Park (PMWSP) PROJECT ADDRESS (if applicable) Porcupine Mountains Wilderness State Park: 33303 Headquarters Rd, Ontonagon, MI 49953 (Ontonagon County)

CLIENT AGENCY COTACT

Dan Dowdy, WOC Western UP Regional Field Planner Eric Cadeau, WOC Development Unit Manager Mike Knack, Porcupine Mountains Wilderness State Park Manager

TELEPHONE NUMBER AND EMAIL

C: 906-250-3993 dowdyd@michigan.gov C: 906-241-8318 cadeaue@michigan.gov O: 906-885-5274 knackm@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Jeff Barsch, Project Director Danielle Foertsch, Field Rep

TELEPHONE NUMBER

C: 906-251-0727 barschj@michigan.gov C: 517-331-5369 foertschd@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Thursday, September 16, 2021 at 12:30 p.m. EDT at Porcupine Mountains Wilderness State Park Headquarters

MANDATORY (Check box if Mandatory)

COVID-19 Precautions:

1. The meeting will be held primarily outdoors, but attendees shall bring and be prepared to wear a mask, if required. When outdoors, all attendees are required to maintain a minimum of 6 feet of social distancing

2. Portions of the walk-through inspection may require attendees to be inside facilities. When indoors, all attendees are required to wear a mask.

3. Any individual refusing to comply with the mask requirement will be asked to leave the premises and expected to do so peacefully. Said individual will not be qualified for attendance, and the firm that the individual represents will be ineligible to submit a proposal for the project. If a firm has staff who cannot medically tolerate a mask, please do not send those individuals, and have other staff, who can wear a mask, attend the meeting.

4. Please do not attend if you have a fever, show any COVID -19 symptoms, or have had any contact with anyone who has tested positive for COVD-19. In the above instances, please send an alternative representative.

PROJECT DESCRIPTION/SERVICES REQUESTED

PROJECT DESCRIPTION:

The Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD) is requesting professional Phase 100 and Phase 500 engineering services for the evaluation and design of the following scope item.

Scope Item #1 - The PSC shall perform a Phase 100 Study and then Phase 500 Final Design on the existing aggregate and asphalt pavements at the Porcupine Mountains Wilderness State Park’s Headquarters Road Area.

The Phase 100 Study will apply to all aggregate and asphalt pavements, including roads and parking lots, found along (and extending from) Headquarters Road at the Porcupine Mountains Wilderness State Park. The Visitor Center Parking Lot, Headquarters Visitor Parking Area, Headquarters Service Area Parking Lot, and Manager’s Residence Driveway are all included in the scope of work. The Phase 100 Study will include pavement cores / soil borings and soils analysis. The study is requested to investigate pavement reconstruction, pavement rehabilitation, and pavement preventative maintenance strategies for performing upgrades to the park’s roads while applying a cost effective & technically effective strategy for ensuring high quality pavement conditions. This may include a variety of pavement treatments, such as: full pavement reconstruction, crush and shape, mill and resurface, HMA overlays, or seals (single chip, double chip, fog seal).

A second focus of the Phase 100 Study will be to perform an analysis of storm water management on existing ditches and spillways associated with all roadways and parking lots in the project scope. This storm water management analysis should evaluate existing topographic surveys and collect any additional topographic and site survey information necessary for developing solutions for storm water management. The primary issue is managing storm water associated with the Headquarters Service Area Parking Lot. Sheet flow from adjacent lands is combined with roof run off to produce a flow path of storm water run off which is centrally located within the parking lot. Developing plans for the above grade and below grade hydraulic conditions may be necessary for quality long term pavements. The ditches associated with the Headquarters and Manager’s Residence roadway may also require improvements due to the volume of water that moves down this corridor and to Jamison Creek.

Finally, as a third focus of the Phase 100 Study, the PSC is requested to inspect and verify the performance of the recent 7’ diameter x 120’ long corrugated metal pipe culvert and associated compacted backfill which was installed beneath Headquarters Road as part of a joint DNR and Michigan National Guard training exercise. The PSC is asked to recommend corrective action, if any, at the culvert installation prior to the construction of new pavements.

Phase 100 will result in the delivery of a study report, including an existing condition assessment, concept plans and/or diagrams, photos, and a narrative to clearly indicate the recommendations. A Phase 100 level cost estimate shall be provided and included in the report; a detailed cost narrative is not necessary at Phase 100. The Phase 500 Final Design scope will ultimately be determined by the PSC recommendations based on the condition assessment included in the Phase 100 report. During Phase 500 Final Design, a detailed construction estimate will be established by the PSC based on further design development and detailing of the recommended Phase 100 Study scope items.

MDNR would like the Phase 100 Study and Phase 500 Final Design completed by March of 2022. The design schedule should allow for a construction bid due date of no later than April 6, 2022 with construction completed by November 10, 2022. The MDNR anticipates the project information gathering, including the site survey, topographic survey, and soil borings / pavement cores, will be completed in the Fall 2021 as soon as the PSC contract is awarded. The MDNR anticipates project phasing will be required during construction and reserves the right to request interim completion dates for various portions of the project based on access to various areas of the State Park. The PSC should plan to develop phasing plans for the project in conjunction with the MDNR.

Please provide a proposed design schedule with the PSC Proposal. All portions of the State Park will remain open to the public throughout the information gathering, study, design, and construction phases. A portion of the State Park will be closed, as required based on the developed phasing plans, during construction. Field work by the PSC and construction phasing and scheduling must be coordinated with the MDNR in advance to minimize disruption to their operation of the project sites.

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phase 100 Study and Phase 500 Final Design Services. The PSC shall include any required Phase 300 Schematic Design and Phase 400 Preliminary Design tasks necessary to complete Contract Document development in the Phase 500 proposal technical summary.

Professional Services shall include, but are not limited to, the following:

1. The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

2. Phase 100 – Develop a Study Report as described in the Project Description above.

3. Phase 500 – Develop Contract Documents for bidding:

a. Contract Documents shall be created utilizing the current State of Michigan, Department of Technology, Management, and Budget (DTMB), State Facilities Administration (SFA), Design and Construction Division (DCD), DC Spec General Conditions and the Master Spec format.

b. The Contract Documents shall meet the approval of MDNR and DTMB.

c. The Contract Documents shall meet all code and permitting agency requirements.

d. PSC shall provide, at a minimum, virtual design meetings at Design Kickoff, 50% and 90% completion of

Contract Documents. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates.

100% review documents shall be provided for owner review, but a 100% review meeting is not required.

e. PSC shall provide construction estimates for owner review at 50%, 90%, and 100%. Review of the construction budget will be required at the 50% and 90% design review meetings.

f. PSC shall provide a proposed schedule for Phase 100 and Phase 500 with the RFP response. The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path, and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered flexible for gaining back time should schedule slippage occur. The schedule shall also allow for review time by all applicable permitting agencies, including EGLE, if EGLE permit revisions are anticipated, and any other required permitting agencies. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation based on the scope items advanced to Phase 500 from the initial Phase 100 report.

g. PSC shall be responsible for posting project on SIGMA for bid advertisement, performing a pre-bid meeting, issuing addenda, performing a Best Value Bid Evaluation on bidders, and generating a PSC recommendation of Contract Award for construction.

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

1. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

2. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the design phase and indicate which meetings will need to be on-site, if any.

3. PSC shall detail all reimbursable expenses for each phase.

a. List and include all field services and testing required for the proper design of the project as reimbursable expenses. PSC shall include the following services in their proposal:

i. Topographic survey

ii. Site survey

iii. Soil Boring / Pavement Cores as required for proper Phase 500 Design – PSC to detail type and quantity required

b. List and include all reimbursable expenses for permitting by EGLE/USACE, if required.

c. List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

ALLOWANCES:

Identify and itemize reimbursable and travel expenses in the PSC cost proposal as allowances. This may include the following:

1. EGLE/USACE permit applications if the PSC anticipates this is required

2. Topographic Survey: $4,000

3. Site Survey: $4,000

4. Soil Borings/Pavement Cores: $5,000

5. Any additional required or recommended permit applications/reviews anticipated by the PSC

6. Any other reimbursable expenses the PSC anticipates being required or recommends

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required as per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

5. Field work shall be conducted in a manner that complies with any Governor’s Executive Order(s) and/or MDHHS

Epidemic Order(s) related to COVID-19 and MDNR policies currently in effect or which may come into effect.

6. Design meetings shall be held via electronic format to the greatest extent possible.

ATTACHMENTS:

1. Map of Porcupine Mountains Wilderness State Park (PMWSP)

2. As-Built Drawings

a. PMWSP E-136 Visitor Center Service Area Cover

b. PMWSP L-120 Visitor Center Service Area

c. PMWSP L-124 Office and Shop Facility

d. PMWSP L-127 Managers Res & Park HQ

e. PMWSP U-1 Visitors Center Sewage System

f. PMWSP EGLE Permit WRP021096

g. PMWSP Ex. stream and ex. culvert on original plan

h. PMWSP Ex and proposed on original plan

i. PMWSP Ex. and proposed on original plan (Scale x2)

j. PMWSP HQ and VC Culvert Replace-Phasing and Sections

k. PMWSP Plan view sketch and details

Please NOTE:

11.. Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

2. Please remember that individual attachments can be no larger than 6mb.

3. If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

44.. Vendors are reminded to keep our office (Anne Watros (WatrosA@michigan.gov) or Don Klein (KleinD4@michigan.gov )) apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. EDT deadline to be considered responsive and responsible.

NIGP CODES

92517, 92528, 92533

DESIRED SCHEDULE OF WORK

Phase 100 Study and Phase 500 Final Design/Bidding to be completed by April 8, 2022.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions through SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov by Wednesday, September 22, 2021 at 5:00 p.m.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)