Project Statement 19152.pdf

DTMB-0427 (R 1/17)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/19152.RAA

INDEX NUMBER(S)

PROPOSAL DUE DATE

Thursday, April 4, 2019

CLIENT AGENCY

Natural Resources

PROJECT NAME AND LOCATION

Fort Wilkins State Park – Water and Sewer System Upgrade PROJECT ADDRESS (if applicable)

15223 U. S. Highway 41

Copper Harbor, MI 49918

CLIENT AGENCY CONTACT EMAIL

Eric Cadeau cadeaue@michigan.gov

TELEPHONE NUMBER

906.241.8318

DTMB - DCD PROJECT TEAM EMAIL

Bob Adams adamsb1@michigan.gov

John Patrick patrickj1@michigan.gov

Jeff Barsch barschj@michigan.gov

TELEPHONE NUMBER

517.242.1088

517.242.0286

906.251.0727

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

There will be no walk-through inspection scheduled due to the winter conditions. Interested firms are strongly urged to review attachments and provide inquiries as per this Request for Proposal.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending PreBid Walk Through Meeting must submit a Vendor /

Contractor LEIN Request form). Send the LEIN Request form, filled and signed, by email to Tracy Falor at email address: FalorT@michigan.gov

The email “Subject” must include (facility name, project name, date and time of Pre-Bid Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The Professional Services Contractor (PSC) shall provide complete Phase 100, 500, 600, and 700 Professional Architectural and Engineering services to design and provide plans and contract documents, construction oversight and project administration. NOTE: Please include and identify any Phase 400 work in Phase 500.

Provide a complete PSC proposal for all require architectural and engineering services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) following forms:

• Project Statement form (DTMB 0427)

• DTMB Billable Rate Professional Services Contract

• Request for Proposal for Billable Rate (DTMB 0430)

And the Department of Technology Management and Budget., State Facilities Administration, Design and Construction Division policies and procedures for the development of contract bid documents and construction administration.

SCOPE ITEM 1

Design replacement of all underground water utility infrastructure located in the East Campground, Historic Fort Complex, Range

Light Keeper’s Grounds, and Park Headquarters and Service Area. Secondly, the project scope will include replacement of the water distribution line extending from the West Campground Toilet Shower Building to the West Campground Sanitation Station.

Additionally, the Scope Item 1 will include pressure testing / evaluation of the approximately 2,400 feet of weighted polyethylene pipe extending from the pump house in the East Campground along the lake bottom of Lake Fanny Hooe to the West

Campground.

mailto:cadeaue@michigan.gov mailto:adamsb1@michigan.gov mailto:patrickj1@michigan.gov mailto:barschj@michigan.gov mailto:FalorT@michigan.gov

Infrastructure replacement shall include all valves, curb stops, valve pits, and connections to drinking fountains, jug fillers and buildings. The replacements shall be sized based upon the PSC’s review of fixture counts, distribution requirements, well capacity analysis, and existing pressure tank / well house capabilities. The project scope does not include well or well house replacement.

Water lines are proposed to be replaced in the same trenches as existing water infrastructure to minimize / reduce the potential for archaeological surveys and / or monitoring.

The proposed water distribution system must be able to maintain year-round water distribution to the Park Headquarters, Shop and Residence. The remaining segments of the water distribution system are required to be able to be winterized. Testing of the water source shall be required. Additionally, the park has experienced high lead levels at select fixtures within the existing distribution system. The source well has been tested and has not demonstrated that it is producing lead. Therefore, it is assumed that the contributing lead is from existing valves or distribution lines and once replaced, the testing of the remote fixtures will reveal no or acceptable presence of lead. Additionally, the primary purpose of the replaced water distribution system is to produce distributed water that is within the allowable limits for all common bacteria / chemical analysis of this type of system. Lastly, all design components that are applicable shall be certified lead free.

SCOPE ITEM 2

Analysis of sewage force mains and grinder pump stations. The PSC shall be responsible for evaluating the conditions and performance of the existing sewage force main and duplex grinder pump stations within the park. The Phase 100 study shall evaluate all existing sewage disposal infrastructure and proposed upgrades to the Park’s sewage disposal system.

The project scope items are to be developed into separate bid documents. The construction budget for the water line replacements are set at approximately $370,000 plus 10% contingency. No construction budget is yet provided for the construction of the sewer and lift station upgrades.

PSC services shall also include, but not be limited to:

1. The PSC shall be responsible for gathering and verifying accurate base information, preparing preliminary and final cost estimates, preparing all necessary construction documents and obtaining approval of these documents by the required governing agencies, and preparing final As-Built record drawings. Approval of the plans and specifications by the

Michigan Departments of Licensing and Regulatory Affairs (plan review), Environmental Quality (Campground), Natural

Resources and Technology, Management and Budget is required.

2. The contract documents prepared by the PSC shall utilize the current State of Michigan, Department of Technology

Management and Budget, State Facilities Administration, Design and Construction Division, DC SPEC General

Conditions and the Master SPEC format.

3. The PSC shall prepare preliminary and final contract documents for the work described, advertise for bids on the State

Procurement website, SIGMA VSS and make a contract award recommendation using the DTMB “Best Value” analysis.

4. Prepare estimates of construction costs for Phase 500 at the 50% and 90% complete plan reviews.

5. Coordinate and facilitate the required Departments of Natural Resources and Technology, Management and Budget reviews of Phase 500 deliverables at 50% and 90% complete. The DNR requests that Plan Review Submittals be provided a minimum of 10 (ten) business days in advance of Plan Review meetings to facilitate agency plan reviews.

6. Coordination on any utility relocation necessary.

7. The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered.

Agency review task durations on the PSC’s schedule should not be considered to be flexible for gaining back time should schedule slippage occur.

8. The PSC shall maintain a complete electronic project file of all project documentation including, but not limited to, contract documents, all correspondence, all emails, all RFI’s and answers, Field Orders and communication telephone logs. The project files shall be maintained and delivered to the Lansing office of the DTMB Design and Construction

Division with the PSC Final Payment request.

The PSC proposal shall further specifically include:

1. Clear documentation noting the number of meetings proposed during each Phase and indicate whether the meetings are proposed to be on-site, face-to-face, telephone or in a specific electronic format.

2. All manpower and costs required for Phase 700 Inspection services on a once per week basis. Include all reimbursable costs for inspection services on the Phase 700 reimbursement line item. Assume that project meetings are concurrent with project site inspections.

3. All other testing required for project completion shall be identified and included in the PSC Technical Proposal and the cost itemized in the PSC Cost Proposal as reimbursements.

4. Provide Phase 600 and Phase 700 fees separately for each scope item.

5. All travel expenses, reproduction, shipping and all other reimbursables are identified and itemized in the PSC Cost

Proposal.

The PSC shall include in their proposal as reimbursable costs the following as Owner’s Cash Allowances:

LARA Review $1,000.00

DEQ Permitting $1,000.00

Site Survey $7,500.00

Well Pump Capacity Testing $2,500.00

Water Diagnostic Testing – Chemical Analysis / Sampling $1,000.00

The PSC is to provide schedule with the RFP response assuming Phase 500 completion prior to December 30, 2019 and to assume construction completion in Fall of 2020.

Primary project reference documents in electronic format are attached, they include:

E-104 Water Pipe Lines

E-106a Water System

E-107 East Campground Electrical

E-116 Water System

U-1 Utility Plans, Water Infrastructure – marked up- Water Project Scope Limits

L-116 Sewer System Improvements

2002 Clean Michigan Initiative (CMI) Proposed State Park Improvements – Contract 2 (water pages only)

Additional / Supplemental documents will be available to the PSC. They include:

E-105b Wet Well, Pump House, Toilet Building Electrical

Excel Spreadsheet – Fort Wilkins – Lead Test tracker

U-1 Utility Plans – Water Infrastructure – Testing Locations and Latest Results

2002 Clean Michigan Initiative (CMI) Proposed State Park Improvements – Contract 1

2002 Clean Michigan Initiative (CMI) Proposed State Park Improvements – Contract 1 – Complete

The As – Built records may be incomplete and, to some extent, inaccurate. As-Built records are required to be verified by the PSC to the extent required to ensure an accurate and complete design.

NIGP CODES

90680; 90692; 90694; 92517; 92583; and 92597

DESIRED SCHEDULE OF WORK

The PSC shall provide a schedule in their proposal. Assume a PSC contract award date of April 19, 2019.

ACCEPTING RFP QUESTIONS UNTIL: Wednesday, March 27, 2019 by 5:00 p.m.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s)