Project Manual VC-004-240-003 CD 8.14.23 (1).pdf

PROJECT MANUAL

FOR

Building Upgrades for Replacement of Garage Doors

AT

MARYLAND DEPARTMENT OF VETERANS AFFAIRS

Rocky Gap Veterans Cemetery

Flintstone, Maryland

FOR THE

Maryland Department of General Services

DGS PROJECT NO. VC-004-240-003

PROJECT COST CLASSIFICATION A

August 14, 2023

NOTICE:

“SMALL BUSINESS RESERVE (SBR), ONLY”

Minority Business Enterprises are Encouraged to Respond to this Solicitation

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry, Secretary Wes Moore – Governor

State Office Building Brooke E. Lierman – Comptroller

301 West Preston Street, Room 1404 Dereck E. Davis, Treasurer

Baltimore, Maryland 21201

Scope of Work

Building Upgrade for Replacement of Garage Doors

Rocky Gap Veterans Cemetery

14205 Pleasant Valley Road, Flintstone, MD 21530

VC-004-240-003

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

• Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

• Instructions to Bidders for Construction Projects (July 1, 2022) (eMaryland Marketplace

Advantage attachment)

• General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace

Advantage attachment)

• Bid/Proposal Affidavit (eMaryland Marketplace Advantage attachment)

• Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

• Contractors Questionnaire (eMaryland Marketplace Advantage attachment)

• Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

• Minority Business Enterprise Forms Attachment D (February 5, 2021), if applicable (eMaryland

Marketplace Advantage attachment)

• Veteran-owned Small Business Enterprise (VSBE) Forms Attachment E (September 1, 2022), if applicable (eMaryland Marketplace Advantage attachment)

• List of Prevailing Wage Rates, if applicable (eMaryland Marketplace Advantage attachment)

• Corporate Diversity Addendum, if applicable (eMaryland Marketplace attachment)

• Addenda, if any (eMaryland Marketplace Advantage attachment)

• List of Drawings (eMaryland Marketplace Advantage attachment)

• Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-

302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

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Rocky Gap Veterans Cemetery

TABLE OF CONTENTS

Page number

Division “O” Requirements……………………………………..……………….…………..2

Table of Contents ………………………………….…………...……………………..……..3

General………………………………………………….……....………………………..…..4

Scope of Work………..……………………………..………………………………………. 4

Pre-bid Procedures IMPORTANT!

Contractor Qualifications….………………………………………………………………… 7

Bid Information.………………………………………………………………………………8

Site Conditions…………………..………………………………………………….………..8

Material Specifications……………………………………………………………………….9

Material Quality……………………………………………………………………………...9

Submittals……………………………………………………………………………………9

Work Hours and Point of Contact………….……………………………………………….10

Project Duration………….…………………………………………………………………10

Warranty……………………………………………………………………………………10

Partial Site Plan………………….………….………………………………………………11

Subject Building Photo N/E Side.….……….……………………………………………….12

Rocky Gap Veterans Cemetery

General Scope of Work

The successful contractor shall provide all labor, equipment, tools, materials and supplies required for the replacement of the garage doors on the North-East side of the Administration

Building located at the Rocky Gap Veterans Cemetery, 14205 Pleasant Valley Road, Flintstone, MD 21530.

Scope of Work:

1. The work to be accomplished under this contract shall be complete removal, disposal and replacement of three (3) Overhead doors, framing, rails and related hardware.

The installation shall include three (3) new insulated doors, framing, rails and related hardware for both manually by chain and electrical operation Each door should have one row of fixed insulated window-panes in the door panels at a height between 5’ and 6’ for sight to both sides of door.

2. All equipment installed and all work performed shall be in accordance with the standards established by:

a. Occupational Health and Safety (OSHA)

b. IBC Sections 104, 714, 1609

3. It is the Contractor’s responsibility to establish the proper placement of the equipment to be installed. The Contractor will ensure that the specified equipment can be installed in the available space to affect a safe, legal, code compliant, and properly functioning system.

4. All work shall be erect, plumb, level, square, true to line and in proper alignment with the existing work.

5. All Drawings and images contained in this document are diagrammatic in nature, not necessarily to scale, and are intended to identify the work to be performed and not to convey information about specific measurements. The contractor shall be responsible for field verifying all measurements, counts, and site conditions.

6. All equipment removed and material originating from the job that the Agency elects not to keep shall become the property of the Contractor and shall be removed from the facility and disposed of legally. All rigging, hoisting, lifting, and moving equipment necessary to perform the work is to be provided by the Contractor. All storage expenses for inadvertent manifestations shall be the obligation of the contractor.

7. Any modifications required to permit the installation of the equipment specified herein shall be the responsibility of the Contractor and will be included in the Base Bid

Rocky Gap Veterans Cemetery

8. The contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged as a result of their operations during this contract at their own expense

9. Contractor to install materials per scope of work and manufacturer’s specifications.

They shall inspect the work with the Site Supervisor and DGS Project Manager and provide Demonstration and Training to the maintenance staff.

10. The successful contractor shall provide all labor, equipment, tools, materials, insurance, and supplies, permits, etc., to:

a. Installation of Overhead Door #1:

1. Approximately 8’ wide x 8’ high.

2. Overhead door will be installed so that there are no gaps between the bullhead, top and bottom when the door is closed.

3. Any paint, patching, or holes will be repaired so that the new door installation does not look unsightly.

4. New door slats will be fenestrated from the bottom at approximately 5’ up to approximately 6’ high.

5. Motorized with manual override controls on the inside

6. Overhead door will be colored in kind unless a different color is approved by project manager.

7. Overhead doors will have locking bars.

8. All Overhead doors and mechanism to include but not guides, rails, springs and such will be painted with rust inhibiting coatings such that would maintain the appearance and integrity of the material for the service life of the equipment.

9. Spring life will be rated at no less than a 20,000-cycle rating.

10. Heavy gauge steel will be used at no less than 22 gauge while maintaining the above standards.

11. All components of the Overhead door will have weather stripping on any exterior jams and the full height of the door to the bottom.

12. Door will have safety sensors that inhibit the door closing while anything is in the closing path.

b. Installation of Overhead Door #2:

1. Approximately 10’ wide x 10’ high.

2. Overhead door will be installed so that there are no gaps between the bullhead, top and bottom when the door is closed.

3. Any paint, patching, or holes will be repaired so that the new door installation does not look unsightly.

4. New door slats will be fenestrated from the bottom at approximately 5’ up to approximately 6’ high.

Rocky Gap Veterans Cemetery

5. Motorized with manual override controls on the inside

6. Overhead door will be colored in kind unless a different color is approved by project manager.

7. Overhead doors will have locking bars.

8. All Overhead doors and mechanism to include but not guides, rails, springs and such will be painted with rust inhibiting coatings such that would maintain the appearance and integrity of the material for the service life of the equipment.

9. Spring life will be rated at no less than a 20,000-cycle rating.

10. Heavy gauge steel will be used at no less than 22 gauge while maintaining the above standards.

11. All components of the Overhead door will have weather stripping on any exterior jams and the full height of the door to the bottom.

c. Installation of Overhead Door #3:

1. Approximately 12’ wide x 12’ high.

2. Overhead door will be installed so that there are no gaps between the bullhead, top and bottom when the door is closed.

3. Any paint, patching, or holes will be repaired so that the new door installation does not look unsightly.

4. New door slats will be fenestrated from the bottom at approximately 5’ up to approximately 6’ high.

5. Motorized with manual override controls on the inside

6. Overhead door will be colored in kind unless a different color is approved by project manager.

7. Overhead doors will have locking bars.

8. All Overhead doors and mechanism to include but not guides, rails, springs and such will be painted with rust inhibiting coatings such that would maintain the appearance and integrity of the material for the service life of the equipment.

9. Spring life will be rated at no less than a 20,000-cycle rating.

10. Heavy gauge steel will be used at no less than 22 gauge while maintaining the above standards.

11. All components of the Overhead door will have weather stripping on any exterior jams and the full height of the door to the bottom.

Rocky Gap Veterans Cemetery

11. Pre-Bid Procedures IMPORTANT!

a. The contractor is responsible for verifying all material sizes, quantities and locations.

b. It is strongly recommended that the contractor attend the pre-bid / site visit.

No allowance will be made for errors on the Contractor’s part for failure to take into consideration any conditions or circumstances existing at the site which might affect the specified work.

c. Measurement tools, clip boards, writing implements, paper, and wallets may be brought to the pre-bid meeting.

12. Contractor’s Qualifications

a. The Contractor shall possess any and all license(s) required by the State of

Maryland and the subdivision in which the project work is performed (if applicable). The required license(s) shall be current. All employees utilized by the Contractor to perform work on this project shall each be licensed as necessary or covered under the Contractor’s licensing appropriately.

b. A copy of the Contractor’s license is to be provided to the DGS Procurement

Officer and/or Project Manager. The Contractor shall have a minimum of five

(5) years of experience performing construction work of a similar nature

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Rocky Gap Veterans Cemetery

13. Bid Information

(a) Base Bid

The total bid shall be the lump sum total for the base bid of the project herein described and not limited to the following information:

The work to be accomplished under this contract shall be complete removal and disposal of three (3) Overhead doors, framing, rails and related hardware. The installation shall include three (3) new insulated doors, framing, rails and related hardware for both manual chain and electrical operation. Each door should have one row of fixed insulated window-panes in the door panels at a height between 5’ and 6’ for sight to both sides of door. Each door shall have installed, and not limited to, an electrical power source and electric door opener, fully operational upon completion of project pursuant to the entire Scope of Work and

Manufacturers Specifications.

(b) The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.

14) Site Conditions

a. The work area covered by these specifications is an occupied facility.

b. The contractor shall at all times keep the premises as clean as possible and free from accumulation of waste materials and rubbish. At the completion of the work, he shall remove all rubbish, tools and surplus materials and shall leave the work area completely clean.

c. The contractor will leave no area unsafe at the end of the working day.

d. The contractor has the responsibility to field verify all existing conditions and dimensions prior to bidding and ordering materials.

e. The contractor shall be entirely responsible for any loss or damage to their own materials, supplies, or equipment and the personal property of their employees while they are on the job site state premises.

f. The contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees or the occupants of the facility when such damage may be attributable to their actions or the actions of their employees.

g. The contractor shall fill any mounting openings in the existing wall and floor surfaces that will not be covered by the installation of new materials.

Grout/caulk shall match the surrounding surface as close as possible.

Rocky Gap Veterans Cemetery

h. The Contractor shall supply all of the materials necessary to complete the work as described in the Scope of Work and contract documents

i. Site visits are encouraged prior to bid. No unannounced site visits shall be allowed.

15. Material Specifications:

a. Garage Doors - Manufacturer: Clopay, commercial line model 3720, Minor

Ribbed, 2” thick Polyurethane Insulated, 25000 High Cycle Springs, R-value

18.4, Heavy Duty Hardware with Double-end hinges, 3” track, minimum 2 windows with insulated glass 24” x 12”, Exterior Door Color – Chocolate, or approved equal.

b. Electric Door Openers – Manufacturer: Lift Master, Commercial series Medium duty Jackshaft operator. Complete motor unit, chain, sprocket, 3 button wall station, safety sensors, one remote, and any labor, material and/or supplies necessary to provide electrical power for the openers or approved equal.

16. Material Quality

a. All materials and equipment used for the performance and completion of the work described in this document shall be new and designed for the purposes for which they are installed. Materials are to be utilized in accordance with the manufacturer’s recommendations and/or the applicable industry standards for such use. Materials are to be furnished, delivered, erected, connected and finished in every detail and shall be selected and arranged to fit properly into the available spaces in the specified areas. Where no material qualities are specified and there are several appropriate material choices to select for a given use, the material(s) having the higher durability or suitability for the purpose shall be utilized. Any such material selection instances are to be approved by the Using Agency and

Project Manager.

17. Submittals:

a. Submittals for substitutions are after award only.

b. Contractor shall submit shop drawings and product data in accordance with specifications.

c. Contractor shall provide schematic drawing of control and power systems indicating points of field connections.

d. Contractor shall furnish ALL installation operation manuals as required.

e. Contractor shall provide dimensioned plan and elevations as required showing locations of ALL field connections.

Rocky Gap Veterans Cemetery

18. Work Hours and Point of Contact

a. The working hours for this project will be determined at the pre-bid meeting.

b. Point of contact for the facility is Michael Gregory, 301-777-2185 michael.gregory@maryland.gov.

c. Point of contact for DGS is Charles Davidson, Project Manager, 410-980-9092, charles.davidson1@maryland.gov.

d. Until the contractor bidding is closed, all questions regarding this project shall be directed to the Procurement Officer, via email. The email address of the

Procurement Officer will be listed in the bid documents on eMMA.

19. Project Duration

a. The Contractor shall have all project work completed and ready for complete acceptance by the Owner within sixty (60) days of “notice to proceed.”

b. The Contractor shall pay $250.00/per day in liquidated damages for every day past the due date of the project that the project is not completed.

20. Warranty

a. The Contractor shall warrant unconditionally all equipment, materials and workmanship for a period of two (2) years commencing on the date of substantial completion, as determined by the State of Maryland Representative.

b. That the work contains no faulty imperfect material, equipment or any careless or unprofessional workmanship.

c. That the Contractor shall correct, repair, or replace with proper work, without cost to the

State of Maryland, its Agencies, Departments or Facilities, any and all work found not to be as guaranteed by this section or otherwise not in conformity with the contract; the

Contractor will make good all damages caused to other work, the structure and its contents or materials in the process of complying with this project.

d. The Contractor shall correct any defects within three (3) working days, as defined by the

State, of notification of such defects.

e. The Contractor shall provide to the State, copies of all manufacturer warranties associated with the Equipment.

mailto:michael.gregory@maryland.gov mailto:charles.davidson1@maryland.gov

Rocky Gap Veterans Cemetery

Rocky Gap Veterans Cemetery

End of Document