pre-bid meeting minutes. 9.27.23.pdf
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- Solicitation number
- BPM039601
- Issued by
- Allegany County, Maryland
About this file
The document provided is the pre-bid meeting minutes for a project managed by the Maryland Department of General Services (DGS) to replace the garage doors at the Rocky Gap Veterans Cemetery in Flintstone, Maryland. The project, identified as DGS Project No. VC-004-240-003, has an estimated total cost classification of A and will be awarded to the lowest responsive and responsible bidder through a written bid process under COMAR 21.05.02. The project is to be completed within 60 calendar days and has a liquidated damages penalty of $250.00 per day for late completion. The pre-bid meeting covered the bidding process, project scope, and attendee site walk-through, where additional questions were addressed via an addendum.
The contract opportunity is open to all bidders, with Minority Business Enterprises encouraged to respond. The scope of work requires the successful contractor to provide all labor, equipment, tools, materials, and supplies necessary to replace the garage doors on the northeast side of the Administration Building at the Rocky Gap Veterans Cemetery. The contract will be awarded by the Maryland DGS and is subject to the jurisdiction of Allegany County.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: September 27, 2023
DGS PROJECT NO. VC-004-240-003
PROJECT TITLE/ LOCATION: Bldg. Upgrade, Replace Garage Doors
Rocky Gap Veterans Cemetery, Flintstone, Md.
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 60
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: James Alston
DGS PROJECT MANAGER: Charles Davidson
A/E REPRESENTATIVE: N/A
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. Mr.
Davidson opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
See Addendum #1 RFI’s
Question Deadline – The deadline for questions has been established is 10/04/2023 @ 1PM.
All questions must be via e-mail to james.alston1@maryland.gov
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File details come from the government source that posted it. Updated .