Project #02398-001-11-AS-1 Cover Letter.pdf

This document is a cover letter for Project #02398-001-11-AS-1, which is being issued by the City of Exampletown. The project involves the procurement of janitorial services for various municipal buildings within the city. The contract will be for an initial term of three years, with two optional one-year renewal periods. Interested vendors must submit their responses by 2:00 PM on June 15, 2023. A mandatory pre-bid conference will be held on May 30, 2023 at 10:00 AM. The contract will be awarded to the lowest responsive and responsible bidder.

Pricing for the janitorial services must be submitted on a per square foot basis. The city has set aside 15% of the total contract value for Disadvantaged Business Enterprise (DBE) participation. The current incumbent provider is ABC Janitorial Services, who has held the contract for the past five years. Funding for the project will be provided through the city's general fund budget. The total estimated value of the three-year base term is $2.4 million.