Procurement Information~55.docx

This is a Request for Proposal document issued by the Oregon Department of Fish and Wildlife for Flow Simulation Software through an intermediate procurement process. The agency seeks a comprehensive cloud-based Software-as-a-Service (SaaS) platform designed for computational modeling and simulation of fish screening and passage projects. The required software must support advanced computational fluid dynamics modeling, hydraulics modeling, structural analysis, finite element modeling, and fish behavior modeling, with capabilities including CAD data importing, real-time hydrological data feeds, interactive 3D visualization, scenario comparisons, and multi-phase flow simulations. The RFP was posted on July 24, 2025, with proposal submissions due by August 15, 2025. The anticipated contract award date is August 29, 2025, with software delivery required by December 1, 2025. The initial contract will support one licensed user with provisions for future user expansions. Vendors must submit comprehensive documentation including an Offeror Information and Certification Sheet, Disclosure Exemption Affidavit, Responsibility Inquiry form, and three professional references.

The proposal evaluation allocates 75 total points across four categories: references (15 points), system overview (20 points), high-level requirements compliance (20 points), and costs (20 points). The RFP encourages small business participation, particularly those certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Vendors must complete a Certified Disadvantaged Business Outreach Plan detailing their approach to involving certified firms in subcontracting opportunities. While specific budget ranges are not explicitly stated, the cost sheet allows vendors to propose pricing for a fully configured SaaS platform, system configuration documentation, user training resources, operational models and tools, and ongoing support during the User Acceptance Testing period. The contract will require 99 percent system reliability, ongoing support, software updates, and comprehensive user documentation, with the state reserving the right to adjust deliverables to meet budgetary constraints.