Procurement Information~55.docx

This is a Request for Proposals (RFP) document issued by the Oregon Department of Forestry (ODF) State Forest Division for tree seedling growing services. The procurement seeks qualified nurseries to provide approximately 2.6 million tree seedlings annually in either bareroot or container format to support state forest replanting efforts. Proposals are due by April 25, 2025, with site visits and contractor interviews scheduled between May 1-30, 2025. ODF anticipates awarding approximately ten price agreements through a competitive range evaluation process that assesses site conditions, facility capabilities, growing capacity, professional experience, references, and pricing competitiveness. The contract award date is estimated for June 10, 2025. The initial contract term extends until December 31, 2035, with potential biennial extensions available up to a total of 20 years. Under this pricing agreement structure, ODF will issue work order contracts (WOCs) for specific seedling production needs, though no guaranteed minimum or maximum purchase quantities are specified.

Pricing will be submitted in late summer 2025, with contractors permitted to submit annual pricing adjustments by September 15th each year, with increases remaining firm through the following September. The total estimated expenditure for this procurement exceeds $1.2 million, based on 2024 seedling rates and subject to annual adjustments. The RFP does not contain explicit set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are identified. ODF reserves strategic flexibility to spread seedling orders among multiple contractors to mitigate crop failure risks and to conduct separate solicitations for seedling goods or services as needed, enabling the state to maintain competitive pressure and supply chain resilience for its forest regeneration requirements.