2025 Seedling Growing Services PA_Notice of Intent to Award_FINAL.pdf

This document is a Request for Proposals (RFP) Notice of Intent to Award from the Oregon Department of Forestry (ODF) for the 2025 Forest Tree Seedling Growing Services Price Agreement, identified by solicitation number S-62900-00013110. ODF intends to award price agreements to six proposers: Drakes Crossing Nursery, IFA Nurseries, Inc., Lava Nursery, Inc., Lewis River Nursery, PRT USA, Inc., and Weyerhaeuser. The RFP seeks to procure approximately 2.6 million tree seedlings annually for state forest replanting efforts, with an initial contract term extending until December 31, 2035, and potential biennial extensions up to 20 years.

The procurement process will evaluate contractors based on comprehensive criteria including site conditions, facility capabilities, growing capacity, professional experience, references, and pricing competitiveness. Proposals are due by April 25, 2025, with site visits and interviews scheduled between May 1-30, 2025, and an estimated contract award date of June 10, 2025. The total estimated expenditure for this procurement is over $1.2 million, with pricing based on 2024 seedling rates and subject to annual adjustments. Contractors may submit annual pricing adjustments by September 15th each year, with ODF reserving the strategic flexibility to spread seedling orders among multiple contractors to mitigate crop failure risks and ensure a diverse, competitive pool of qualified nurseries capable of meeting the state's reforestation seedling requirements.