Procurement Information~49.docx

This procurement document pertains to the 2025 ER Rock Replacement Project issued by the Oregon Department of Transportation (ODOT) for the supply of crushed rock and aggregate materials. The project requires delivery of 2,400 cubic yards of 1 3/4"- 0" Shoulder Aggregate to the Burns ODOT Maintenance Yard and 5,800 cubic yards of Stone Embankment Material to the Buchanan Quarry, with all materials required by November 14, 2025. The bid submission deadline is September 3, 2025, with electronic submissions required through the OregonBuys eProcurement system. No pre-bid conference has been scheduled. Qualified contractors must demonstrate a minimum of three years of experience providing similar goods and services and submit at least three professional references demonstrating comparable project capabilities. The contract involves fixed unit pricing with provisions for quantity adjustments if delivered materials fall outside the 90-110% specified range.

The project has a maximum not-to-exceed budget of $249,000. This federally funded procurement is subject to Build America, Buy America requirements, mandating the use of domestic iron, steel, manufactured products, and construction materials, as well as prevailing wage rates and non-discrimination provisions. While no specific Disadvantaged Business Enterprise (DBE) participation goal has been assigned to this project, ODOT's overall DBE participation goal is 15.37% for FHWA-funded contracts. Contractors must be registered in the OregonBuys system, confirm they are not debarred or suspended, and have no active exclusions on the System for Award Management (SAM). Material acceptance will be determined through visual inspection and strict quality assessments, with evaluation criteria including contractor experience, material quality specifications, and ability to meet precise stockpile creation guidelines, including maximum height restrictions and side slope angles.