City of Waxahachie

Procurement and Turnkey Installation of a 250 kW Diesel

Emergency Generator System – City of Waxahachie Senior

Center

ITB-2026-9-1

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

October 22, 2026, 10:00 am

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH

https://procurement.opengov.com/portal/waxahachie-tx

FOR QUESTIONS CONCERNING THIS SOLICITATION PLEASE CONTACT:

Leila Cole , Purchasing Manager

Phone: (469) 309-4165 Email: lcole@waxahachietx.gov

Table of Contents

I. Introduction II. Respondent Instructions

III. Project Details IV. Minimum Bidder Qualifications V. General Conditions

VI. Vendor Questionnaire & Submissions VII. Pricing Table

Attachments:

A - SITE MAP - Senior Activity Center at 122 Park Hills Dr Waxahachie Texas 75165

B - Payment Bond ITB 2026 – Procurement and Turnkey Installation of a 250 kW Diesel

Emergency Generator System

C - Performance Bond - ITB 2026 (Procurement and Turnkey Installation of a 250 kW Diesel

Emergency Generator System

D - Qualification_Statement_of_Bidder's_Surety

1. Introduction

1.1. Summary

The City of Waxahachie is soliciting sealed bids from qualified contractors to furnish, deliver, and provide a complete turnkey installation of a new 250 kW diesel emergency generator system at the City of Waxahachie Senior Center.

The awarded contractor shall be responsible for procuring and furnishing the generator, automatic transfer switch (ATS), diesel fuel system, and all specified accessories identified in this solicitation, along with providing all labor, supervision, materials, equipment, engineering, permits, installation, testing, startup, commissioning, training, and documentation necessary to deliver a fully operational standby power system.

The project shall be completed on a turnkey basis, providing the City with a fully functional emergency power system that has been tested, commissioned, and accepted for operation.

1.2. Background

The City of Waxahachie is committed to improving the resiliency and reliability of critical municipal facilities. The Senior Center located at 122 Park Hills Drive, Waxahachie, Texas, serves as an important community resource and requires dependable emergency electrical service during utility power outages.

The City is seeking qualified contractors to procure, furnish, deliver, install, test, and commission a complete standby power system utilizing the equipment specified herein or an approved equal meeting or exceeding all minimum technical requirements. The selected contractor shall provide a complete turnkey installation, including all engineering, permitting, construction, startup, testing, fuel system installation, and final commissioning necessary to place the emergency power system into reliable municipal service.

1.3. Contact Information

Leila Cole, Purchasing Manager

408 S Rogers

Waxahachie, TX 75165

(469) 309-4165 lcole@waxahachietx.gov

1.4. Timeline

Release Project Date: September 18, 2026

Mandatory Pre-BID Meeting & Site Visit

(Mandatory):

October 15, 2026, 10:00am

Senior Activity Center

122 Park Hills Drive

Waxahachie Texas

*Meet in the Front Parking Lot*

Question Submission Deadline: October 19, 2026, 1:00pm

BID Submission Deadline: October 22, 2026, 10:00am

BID Opening will begin at 10:15am Via Teams Audio Meeting

Dial In: 469-998-7643

Phone Conference ID: 583 597 986#

2. Respondent Instructions

2.1. Important Instructions for Electronic Submittals

The City of Waxahachie prefers to accept electronic submittals for this Solicitation. Before the

Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link https://procurement.opengov.com/portal/waxahachie-tx/projects/280856 . The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

To view all City of Waxahachie project opportunities, use the following link: https://procurement.opengov.com/portal/waxahachie-tx. If you would like to be notified of any future City of Waxahachie project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

1. Using the Vendor Submissions Section on OpenGov, answer all of the required questions provided.

2. Please complete the provided conflict of interest questionnaire and upload the completed document.

3. Please provide the company's most recent signed W-9.

4. Please use the pricing table to provide your BID pricing.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/waxahachie-tx/projects/280856 https://procurement.opengov.com/portal/waxahachie-tx/projects/280856

2.2. Instructions to Respondents

This Invitation to Bid (Lowest Bid is Awarded) will be available online through https://procurement.opengov.com/portal/waxahachie-tx from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

All submittals must be received no later than 10:00 am Central Time on Thursday, October 22, 2026. Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/waxahachie-tx

All paper-sealed submittals must be received by the City of Waxahachie Purchasing Staff located at 408 S Rogers, Waxahachie, TX 75165 by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

*Day of the deadline - Purchasing staff will be on the First Floor Lobby to receive a paper-sealed BID*

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPENCity of Waxahachie – ATTN Purchasing

408 S Rogers St.

Waxahachie, TX 75165

Procurement and Turnkey Installation of a 250 kW Diesel Emergency Generator System – City of Waxahachie Senior Center

Invitation to Bid (Lowest Bid is Awarded)ITB-2026-9-1

Submission Deadline: Thursday, October 22, 2026, 10:00 am Central Time

Contact the Purchasing Department with any Questions: 469-309-4165 or at

Purchasing@waxahachietx.gov

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________

Mandatory Pre-BID Meeting & Site Visit https://procurement.opengov.com/portal/waxahachie-tx https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com

Thursday, October 15, 2026 10:00 am

Senior Activity Center 122 Park Hills Dr Waxahachie, Texas

Solicitation Questions

Questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to the City’s Purchasing Manager at Purchasing@waxahachietx.gov with the solicitation number in the subject line no later than

1:00 pm Central Time, Monday, October 19, 2026.

The City’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact any City staff except those designated in this solicitation or subsequent addendums. Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/waxahachie-tx. The City of Waxahachie shall

NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

BID Opening

There will be a public opening of the BIDs on a TEAMS Audio Meeting on Thursday, October 22, 2026 at 10:15am Central Time.

BID Opening will begin at 10:15am Via Teams Audio Meeting

Dial In: 469-998-7643

Phone Conference ID: 583 597 986#

Qualifications Statement of Bidder’s Surety form

The Qualifications Statement of Bidders Surety Form provided in attachments must be completed by the surety and submitted to purchasing@waxahachietx.gov within 5 business days from the BID Opening.

2.3. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to the

City. The City reserves the right to enter into an agreement with a single award, split awards, https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com mailto:purchasing@waxahachie.com non-award, or use any combination that best serves the interest and at sole discretion of the

City.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded

Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of the City of Waxahachie.

The City reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of the City.

Respondents shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to the City cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager.

An opened response may not be changed for the purpose of correcting any error by the

Respondent or Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of the City. If the unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Respondent will be bound thereby.

Bond Requirements

A Performance and Payment Bond shall be submitted upon award of the contract, prior to contract execution. The amount of the Performance and Payment Bonds shall each be in an amount equal to one hundred percent (100%) of the total awarded contract price, price, conditioned upon the faithful performance of the contract and upon payment of all persons supplying labor or furnishing materials, will be requested.

Bonds shall be submitted on the forms provided in the attachments, from an approved surety company holding a permit from the State of Texas to act as surety or other sureties acceptable to the Owner.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, the City reserves the right to deduct charges from successful

Contractor’s invoice at the time it is due; or Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Contractor, and select another

Contractor and award a contract to its Contractor pursuant to the terms thereof.

At the City’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. The City will notify the Contractor at the earliest possible time if this occurs.

3. Project Details

3.1. Scope of Work

The Contractor shall furnish all labor, supervision, equipment, tools, materials, permits, engineering services, testing, startup, commissioning, training, and incidental items necessary to procure and provide a complete turnkey installation of a diesel-fueled standby emergency generator system for the City of Waxahachie Senior Center.

The Contractor shall be responsible for procurement, delivery, unloading, installation, fuel system installation, utility coordination, inspections, startup, commissioning, and final acceptance of the project.

All work shall comply with the latest adopted editions of the National Electrical Code (NEC), NFPA 70, NFPA 110, International Building Code (IBC), applicable fire and fuel storage codes, manufacturer installation requirements, local utility requirements, and all applicable federal, state, and local regulations.

Equipment to be Furnished by Contractor

The Contractor shall procure, furnish, deliver, and install a standby power system consisting of the following minimum equipment specifications.

Generator

One (1) Kohler KD250 Diesel Generator or equivalent diesel standby generator set, or approved equal, meeting or exceeding the following minimum requirements:

• 250 kW standby rating.

• Diesel fuel.

• EPA-compliant engine meeting all applicable emissions requirements.

• 120/208 Volt.

• Three-phase, four-wire Wye.

• 60 Hertz.

• Weatherproof steel enclosure.

• Unit-mounted radiator rated for 50°C ambient.

• APM402 controller, or equivalent manufacturer controller providing equal or greater functionality.

• 1,200 Amp electronic main circuit breaker.

• Battery system.

• Battery charger.

• Engine block heater.

• NFPA 110 pre-alarm package.

• Rodent guards.

• Air cleaner restriction indicator.

• Standard manufacturer's warranty.

The generator package shall include, at a minimum:

• Remote emergency stop switch.

• Flexible diesel fuel connection.

• Diesel fuel filters and associated fuel system components.

• NFPA 110 literature kit.

• General maintenance kit.

• RSA III remote annunciator, or approved equal.

• Integral or remote diesel fuel tank sized to meet the required operating duration specified by the project documents.

• Fuel level monitoring and associated controls.

• Required fuel tank vents, emergency shutoff provisions, fittings, valves, and accessories.

The proposed diesel generator shall be suitable for stationary standby emergency power service and shall be capable of reliable operation under the environmental conditions at the project site.

Automatic Transfer Switch

One (1) KUS-DCTC 1200XS Automatic Transfer Switch, or approved equal, meeting or exceeding the following minimum requirements:

• 1,200 Amp.

• Service entrance rated.

• 208 Volt.

• Three-pole, four-wire.

• Logic Controller 1500, or equivalent.

• NEMA 1 enclosure.

• Utility transition configuration.

• Two input/output modules.

• External battery supply.

Contractor Responsibilities

The Contractor shall provide all labor, materials, equipment, supervision, transportation, and services necessary for a complete turnkey installation, including but not limited to:

• Procurement and delivery of all specified equipment.

• Equipment storage and protection until installation.

• Field verification of existing conditions.

• Engineered, signed, and sealed permit drawings.

• Obtaining all permits and coordinating inspections.

• Site preparation.

• Construction of a reinforced concrete generator pad.

• Installation of grounding system and protective bollards.

• Receiving, unloading, rigging, and placement of the generator.

• Installation of the automatic transfer switch.

• Installation of all conduit, conductors, grounding, and control wiring.

• Trenching and installation of underground conduit between the generator and ATS.

• Installation of dedicated conduit and electrical circuits for the battery charger and engine block heater.

• Installation of the remote annunciator panel.

• Installation of one interior remote emergency stop switch and one exterior emergency stop switch.

• Furnishing and installation of the complete diesel fuel system, including fuel tank, fuel piping, fittings, valves, vents, filters, monitoring devices, containment, and all associated accessories required for a complete and code-compliant installation.

• Installation of diesel fuel piping between the fuel tank and generator, including all required fittings, valves, flexible connections, supports, and final connections.

• Installation of required fuel containment and spill-prevention measures.

• Fuel system testing, including pressure testing, leak testing, and inspection as required by applicable codes and authorities having jurisdiction.

• Coordination of fuel tank installation and inspection with the applicable fire marshal, building official, environmental authority, or other authority having jurisdiction, as applicable.

• Complete startup and commissioning by a manufacturer-authorized representative, where required.

• Functional testing of the generator and automatic transfer switch.

• Load-bank testing in accordance with NFPA 110, manufacturer requirements, and the project specifications.

• Load transfer testing.

• Verification of generator controls, alarms, shutdowns, protective devices, and emergency stop functions.

• Operational training for City personnel.

• Submission of all warranties, operation manuals, maintenance manuals, startup reports, load-bank test reports, fuel system test reports, as-built drawings, and closeout documentation.

Diesel Fuel System

The Contractor shall provide a complete diesel fuel storage and delivery system suitable for the proposed generator and compliant with all applicable codes and regulations.

The diesel fuel system shall include, as applicable:

• Diesel fuel storage tank of sufficient capacity for the required generator operating duration.

• Double-wall or otherwise code-compliant fuel tank where required.

• Fuel level monitoring and indication.

• Fuel tank vents.

• Fuel supply and return piping, where required by the generator manufacturer.

• Fuel filters and water separators.

• Fuel shutoff valves.

• Flexible fuel connections.

• Required emergency fuel shutoff provisions.

• Fuel spill containment and environmental protection.

• Leak detection where required.

• Fuel piping supports and protective measures.

• All fittings, valves, accessories, and appurtenances necessary for a complete operational system.

The Contractor shall coordinate the fuel tank location and installation with the City and all applicable authorities having jurisdiction.

Exclusions

If existing site conditions, electrical service capacity, utility infrastructure, or other conditions are determined to be inadequate to support the new generator installation, required utility or infrastructure upgrades outside the defined scope of work are excluded from this solicitation.

The Contractor shall notify the City immediately upon discovery of any existing condition that could prevent successful completion of the project and shall provide a written recommendation identifying any required additional work or upgrades as a separate proposal.

4. Minimum Bidder Qualifications

4.1. Minimum Bidder Qualifications

To be considered responsive, each Bidder shall meet the following minimum qualifications and provide documentation demonstrating compliance with these requirements. Failure to meet any minimum qualification may result in rejection of the bid.

Licensing

• Hold all licenses required by the State of Texas to perform the work described in this solicitation.

• Employ or subcontract all licensed trades required for electrical, mechanical, diesel fuel, and related work.

• Be authorized to obtain all permits required for project completion.

Experience

• Have a minimum of five (5) years of experience installing commercial standby emergency generator systems.

• Successfully complete at least three (3) turnkey standby diesel generator projects of similar size (200 kW or greater) within the past five (5) years.

• Provide project references including owner name, contact person, telephone number, project location, generator size, fuel type, and completion date.

Manufacturer Qualifications

• Be an authorized distributor, dealer, or installer for the proposed generator manufacturer, or provide written documentation from the manufacturer authorizing the

Bidder to furnish, install, and support the proposed equipment.

• Utilize manufacturer-authorized personnel for startup, commissioning, load-bank testing, and warranty activation where required.

Insurance

Maintain insurance coverage meeting or exceeding the City's contract requirements.

• Certificates of insurance shall be provided prior to contract execution.

Bonding

Provide the following Bonds required before contract execution:

• Performance Bond.

• Payment Bond.

Each bond shall be issued by a surety authorized to do business in the State of Texas.

Project Management

Assign a qualified project manager who shall serve as the primary point of contact throughout the project and be responsible for scheduling, coordination, inspections, testing, commissioning, and project completion.

Code Compliance

Demonstrate familiarity with and perform all work in accordance with the latest adopted editions of:

• National Electrical Code (NEC).

• NFPA 70.

• NFPA 110.

• International Building Code (IBC).

• Applicable fire and fuel storage codes.

• Applicable diesel fuel storage and handling requirements.

• Local utility requirements.

• Manufacturer installation requirements.

• All applicable federal, state, and local regulations.

The Contractor shall be responsible for compliance with all applicable requirements governing the installation, storage, handling, containment, and use of diesel fuel associated with the standby generator system.

Testing and Commissioning

The Contractor shall perform all testing and commissioning necessary to demonstrate that the complete standby power system is operational and ready for service.

Testing shall include, at a minimum:

• Manufacturer-required generator startup procedures.

• Generator operational testing.

• Automatic transfer switch functional testing.

• Utility-to-generator transfer testing.

• Generator-to-utility retransfer testing.

• Load-bank testing in accordance with NFPA 110 and manufacturer requirements.

• Testing of emergency stop switches.

• Testing of alarms, shutdowns, and protective devices.

• Verification of fuel system operation.

• Verification of battery charger and engine block heater operation.

• Documentation of all testing and commissioning results.

Warranty Support

Provide documentation demonstrating the ability to perform or coordinate warranty service for the proposed equipment and identify the nearest authorized service organization capable of responding to warranty calls.

Responsiveness

The City reserves the right to reject any bid submitted by a Bidder who:

• Does not meet the minimum qualifications.

• Fails to provide the required documentation.

• Has a documented history of unsatisfactory performance, contract default, or failure to complete similar projects.

• Has outstanding claims, unresolved litigation, or financial conditions that, in the City's judgment, could adversely affect successful completion of the project.

The City may investigate the qualifications, experience, financial responsibility, references, and past performance of any Bidder before making an award.

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Ellis County, Texas. Exclusive venue shall be Ellis County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code

552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Waxahachie, including affiliations and business and financial relationships such persons may have with City of Waxahachie officers. An explanation of the requirements of Chapter 176, applicable forms, and a complete text of the new law is available at:

https://www.ethics.state.tx.us/forms/conflict/. By doing business or seeking to do business with the City of Waxahachie, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement. https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, City staff, or City Council members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not

Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the

Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas

Government Code 2276, as amended. This section does not apply if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/forms/conflict/ https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas Government Code 2274. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement;

and does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this soliciation for all purposes, including but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal

Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from the City and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the Contractor and City, and the City will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

Contractors on City property or public right-of-way for the City of Waxahachie shall provide the

City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend the City, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the

City, its officers, agents, and employees as additional insureds as to all applicable coverage with the exception of Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance: The City reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Type of Insurance Amount of Insurance Provisions

A. Commercial General

(Public) Liability to include coverage for:

A. Premises/Operations

B. Products/Completed

Operations

C. Independent Contractors

D. Personal Liability

E. Contractual Liability

$1,000,000 each occurrence

$2,000,000 general aggregate

$2,000,000 Umbrella/ Excess

Liability

City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage.

City requires that insurer be rated A or higher by A.M. Best or equivalent.

Waiver of subrogation

2. Business Auto Liability • $1,000,000 per occurrence

• $1,000,000 aggregate or;

• $1,000,000 combined single limits

City to be named as a additional insured

3. Workers’ Comp &

Employers’ Liability

Statutory Limits

$1,000,000 each accident

Waiver of subrogation

Prior to the execution of any awarded contract by the City, the successful Contractor shall forward Certificates of Insurance to the department contact that will be managing the contract.

The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The Certificate Holder shall be the City of Waxahachie at 408

S Rogers St., Waxahachie, TX 75165.

6. Vendor Questionnaire & Submissions

6.1. Authorized Respondent’s Information

6.1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

-Legal Name

-Title

-Email Address

-Phone Number

*Response required

6.1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

6.1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/07a52eb7-fa3b-431c-bff2-4635ee633b79_Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DQQHISQM%2F20260918%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260918T150011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH8aCXVzLXdlc3QtMiJGMEQCIDzTo9e9sD1LRkNPPlv3SKL1wMT0fn%2Bxvj7v0URIV6iDAiA99oUZ4FITGOIUJROuAniNcK5rUIUeBHOlqDCbZ9ZITiqMBQhHEAIaDDg5MjM2NDY4NzY3MiIMh1LLwI%2B%2B846RRMx5KukEwxdlJWT%2B8BHor6dMiPp741qJf%2F7YozzypIu6Ewu4s9YwzVcLrbIZT0qHvNLnmsGp6rczzhrDfH4BT%2FOxGAcnc0jz7xuV06xEsBvSbyKITkpVmoRImkp3wmGhQhXlJ0FPCzSM0x74CG82vcCHFR7Kqz2ShcIxxlfJ64U7nc2Yvkuwt1ncjpt5IYWE6S6SP4dMzwG%2B67j9hW1VqLbcPo3Ia5kwFJurrNikMw%2FSr0QYqfmfIO0b9vT1n%2B%2F3DC9jl1FXbre7%2BERYTR0DDgXXgC8UEU0KXeCiy%2BBOuG8wQ2T19kp19dLjLuZ3iPoQwQ3f1D8O9HI1cuzgkgkyNQR%2BeRBSqBNpdznO1JRUq7R1V0%2FNqP9iB%2Fj9pguA5zpEpBWU6Avhngqo0BY%2BOYpARfZGAEq%2F9DAZ8j1Ehp3oJTYarr41h7ZwYvSqvSfkmYv7n4JNpyGpu49k0deCVaHu%2Bj8UhUZjoEk56bqFLE9MVL4%2F7%2Fzsh0gD%2BFaCjN%2B%2B1QYGBOS5Gu9x8v7cf7%2Fg8wISl%2Fs%2BZG4YCJ6q8%2F6lvZ%2B2IZ2QusTlwU2MT4oPZ58Z5LzV2fqza%2BS9cgNVzZTiSsEoV4Jd6H7afAM68rFNRQbVsrLLCOkqscs6aBQilkkWWL34wyDXG6kCbB1iVeoD8%2FTYP%2B%2BMxjk01b%2FP7X8OyvSZu62VWhmOSu1JXqmDS6Z0gls9UIX1jd6BwZ920xolB0IbTJ2QCirKFHHX6tKOprYm9zWocZz4RrMuWZMbNsV3QcgtIbvLIgrpXKijS4Ho5M4fsq%2BwNjdquJmkZgbFvAMj27BCiexRCD88kauQtV70yNcwwpa11QY6mgG3KQcNDl53zyJ%2FgoCO%2BJUF4yaPMQjXI91xx8UQovWYuCwqk7Cv%2FlVSoMEcYLK5WoQeBSHEkOWJZIClzkkkcKZNM1OMeSfV5vwKP9M9j8enlkCu6aOKcg7lWA6I%2BXVYlDmpGdS3EEbCniNPzEA3Scb7o0%2FktwAdzmcxJ7Ts37l6doC3A6gdUA3AtICU0MD%2BsryAQKqJyB7prQh4&X-Amz-Signature=ff1d37ef3c98b599cb587aed9cb178779e13878b0207cfb6c88bc7f78a40b3a6&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf%22&x-id=GetObject

6.2. Company Information

6.2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9_2024.pdf

*Response required

6.2.2. Full Legal Company Name*

*Response required

6.2.3. Principal Place of Business Address*

*Response required

6.2.4. Principal Place of Business Phone Number*

*Response required

6.2.5. Company Website URL

6.2.6. Person Authorized to negotiate and sign contracts with the city (if different than the

Authorized Contact Provided)

6.2.7. Number of years in business working on similar types of project?* *Response required

6.2.8. State and Date of Incorporation, Partnership, or Ownership Established?* *Response required

6.2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

6.3. Cooperative Purchasing

6.3.1. The City of Waxahachie has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity? **

☐ Yes

☐ No

*Response required

6.4. New Generator Package

6.4.1. Please provide the details of the entire Generator Package your BID will include.*

(1) Kohler KD250 Diesel Generator Set, or approved equal and One KUS-DCTC 1200-XS

Automatic Transfer Switch, or approved equal while demonstrating the equipment meets the requirements listed in the Project Details of the solicitation:

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/e5cb081b-5538-4635-8db5-e27f194dc508_Blank_W-9_2024.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DQQHISQM%2F20260918%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260918T150011Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH8aCXVzLXdlc3QtMiJGMEQCIDzTo9e9sD1LRkNPPlv3SKL1wMT0fn%2Bxvj7v0URIV6iDAiA99oUZ4FITGOIUJROuAniNcK5rUIUeBHOlqDCbZ9ZITiqMBQhHEAIaDDg5MjM2NDY4NzY3MiIMh1LLwI%2B%2B846RRMx5KukEwxdlJWT%2B8BHor6dMiPp741qJf%2F7YozzypIu6Ewu4s9YwzVcLrbIZT0qHvNLnmsGp6rczzhrDfH4BT%2FOxGAcnc0jz7xuV06xEsBvSbyKITkpVmoRImkp3wmGhQhXlJ0FPCzSM0x74CG82vcCHFR7Kqz2ShcIxxlfJ64U7nc2Yvkuwt1ncjpt5IYWE6S6SP4dMzwG%2B67j9hW1VqLbcPo3Ia5kwFJurrNikMw%2FSr0QYqfmfIO0b9vT1n%2B%2F3DC9jl1FXbre7%2BERYTR0DDgXXgC8UEU0KXeCiy%2BBOuG8wQ2T19kp19dLjLuZ3iPoQwQ3f1D8O9HI1cuzgkgkyNQR%2BeRBSqBNpdznO1JRUq7R1V0%2FNqP9iB%2Fj9pguA5zpEpBWU6Avhngqo0BY%2BOYpARfZGAEq%2F9DAZ8j1Ehp3oJTYarr41h7ZwYvSqvSfkmYv7n4JNpyGpu49k0deCVaHu%2Bj8UhUZjoEk56bqFLE9MVL4%2F7%2Fzsh0gD%2BFaCjN%2B%2B1QYGBOS5Gu9x8v7cf7%2Fg8wISl%2Fs%2BZG4YCJ6q8%2F6lvZ%2B2IZ2QusTlwU2MT4oPZ58Z5LzV2fqza%2BS9cgNVzZTiSsEoV4Jd6H7afAM68rFNRQbVsrLLCOkqscs6aBQilkkWWL34wyDXG6kCbB1iVeoD8%2FTYP%2B%2BMxjk01b%2FP7X8OyvSZu62VWhmOSu1JXqmDS6Z0gls9UIX1jd6BwZ920xolB0IbTJ2QCirKFHHX6tKOprYm9zWocZz4RrMuWZMbNsV3QcgtIbvLIgrpXKijS4Ho5M4fsq%2BwNjdquJmkZgbFvAMj27BCiexRCD88kauQtV70yNcwwpa11QY6mgG3KQcNDl53zyJ%2FgoCO%2BJUF4yaPMQjXI91xx8UQovWYuCwqk7Cv%2FlVSoMEcYLK5WoQeBSHEkOWJZIClzkkkcKZNM1OMeSfV5vwKP9M9j8enlkCu6aOKcg7lWA6I%2BXVYlDmpGdS3EEbCniNPzEA3Scb7o0%2FktwAdzmcxJ7Ts37l6doC3A6gdUA3AtICU0MD%2BsryAQKqJyB7prQh4&X-Amz-Signature=cd208182dafe98ff826d39870be35321be032b35672f1a44cf0fc6d34f2b4800&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Blank_W-9_2024.pdf%22&x-id=GetObject

*Response required

6.4.2. Demonstrate you meet the Manufacture Requirements by uploading documentation from the manufacture.*

Be an authorized distributor, dealer, or installer for the proposed generator manufacturer, or provide written documentation from the manufacturer authorizing the Bidder to furnish, install, and support the proposed equipment.

Also upload the Manufactures Product Data Sheets for all proposed equipment.

Utilize manufacturer-authorized personnel for startup, commissioning, and warranty activation where required.

*Response required

6.4.3. Demonstrate your ability to provide Warranty Support.* Provide details demonstrating the ability to perform or coordinate warranty service for the proposed equipment and identify the nearest authorized service organization capable of responding to warranty calls.

*Response required

6.4.4. Proposed Project Timeline*

Provide a detailed project schedule showing anticipated procurement and installation timeline.

*Response required

6.5. Qualifications & Experience

6.5.1. Project Team Names and Experience*

Provide a list of all staff, including a project manager and subcontractors with detailed description of their experience.

*Response required

6.5.2. Electrical & other State Licenses*

Please upload copies of the required state licenses for all licensed trades required for electrical, mechanical, diesel fuel, and related work.

*Response required

6.6. References to Demonstrate Required Experience

Provide three (3) references that demonstrate your company has a minimum of five (5) years of experience installing commercial standby emergency generator systems. Successfully complete at least three (3) turnkey standby generator projects of similar size (200 kW or greater) within the past five (5) years.

Provide project references including owner name, contact person, telephone number, project location, generator size, and completion date.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services and generator size:

6.6.1. Reference 1*

*Response required

6.6.2. Reference 2*

*Response required

6.6.3. Reference 3*

*Response required

6.7. Claims and Suits

6.7.1. Has your organization ever failed to complete any work awarded to your company?* ☐ Yes

☐ No

*Response required

6.7.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

6.7.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

6.7.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6.8. Additional Information from Respondent (Optional)

6.8.1. Please include any additional references, marketing material, or supporting documentation to justify the respondent's qualifications for this project for review with your submittal.

7. Pricing Table

BID PRICING

Line Item Description Unit of Measure Unit Cost

1 Turnkey Standby Emergency Generator System

Installation (Lump Sum) Furnish all labor, supervision, equipment, tools, materials, permits, engineering, transportation, rigging, testing, startup, commissioning, training, and all incidental work necessary to provide a complete turnkey installation of one (1) 250 kW Diesel standby emergency generator system and one (1) 1,200

Amp automatic transfer switch at the City of

Waxahachie Senior Center, in accordance with the scope of work provided in the solicitation.

Lump Sum

7. Pricing Table