Pre-Bid_Meeting_Site_Visit_-_Sign_In_Sheet_-_ITB_250KW_Generator_Senior_Center.pdf

This is a Pre-Bid Meeting Site Visit Sign-In Sheet for the City of Waxahachie's procurement of a 250 kW diesel emergency generator system for the Senior Center located at 122 Park Hills Drive. The mandatory pre-bid meeting and site visit occurred on October 15, 2026 at 10:00 a.m., with sealed bids due October 22, 2026 at 10:00 a.m. and bid opening scheduled for October 22, 2026 at 10:15 a.m. via Teams audio meeting. Bidders must submit sealed bids through the City's electronic bidding portal at https://procurement.opengov.com/portal/waxahachie-tx. The complete turnkey system scope includes a Kohler KD250 diesel generator (or approved equal), a KUS-DCTC 1200XS automatic transfer switch (or approved equal), a complete diesel fuel storage and delivery system, and all specified accessories, with the contractor responsible for all labor, supervision, materials, equipment, engineering, permits, installation, testing, startup, commissioning, training, and documentation.

The contract will be awarded on a lump-sum basis to the lowest responsive and responsible bidder meeting all minimum qualifications. Bidders must demonstrate five years of experience installing commercial standby emergency generator systems and successful completion of at least three turnkey diesel generator projects of 200 kW or greater within the past five years. All work must comply with the National Electrical Code (NEC), NFPA 70, NFPA 110, and the International Building Code (IBC). The awarded contractor must provide performance and payment bonds equal to 100 percent of the total contract price, maintain commercial general liability insurance of $1,000,000 per occurrence with a $2,000,000 general aggregate, business auto liability of $1,000,000, and workers' compensation at statutory limits. The contract is conditioned upon availability of appropriated or allocated federal, state, or local funds, with no specific funding source or amount identified. Questions are due October 19, 2026 at 1:00 p.m.