Printing__Minnesota_Boating_Guide_for_the_DNR.pdf

Event Description *****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****

PURPOSE: The purpose of this Solicitation is to receive responses and award a contract with a Responder to provide production and logistics of the Minnesota Boating Guide on behalf of the Minnesota Department of Natural Resources (DNR).

CONTRACT VALUE: The estimated total dollar value of the contract for one year is $80,000.00 to $100,000.00.

However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD: The term of this contract is anticipated to be from October 1, 2024 to March 31, 2027, with the option to extend up to an additional two and a half (2 1/2) years in increments determined by the State.

QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, August 12, 2024. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Responders need to submit all requested documentation, including, but not limited to, the following documents:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Standard Terms and Conditions

3. Attachment D: Responder Forms

a. Veterans Preference Form, if applicable

b. Workforce Certification and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Exhibit D: Pricing

a. Exhibit D, Supplement 1: Sample Invoice and Sample Quote

b. Exhibit D, Supplement 2: Price Schedule

General Comments

- Solicitation Attachments:

1. Event Details

2. Solicitation Proposal

3. Solicitation Attachments

4. Solicitation Sample Contract and Exhibits

5. Solicitation Price Schedule

Responders should review all attached documentation before submitting a response.

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 1 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 2 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 3 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

DELIVERY TIME FRAME:

What is the delivery time frame in calendar days after receipt of order (A.R.O)?

____________ Calendar days (ARO)

Response Comments

SPECIFICATIONS:

Are you able to meet all the technical specifications as defined in this solicitation? Refer to Exhibit C:

Specifications, Duties, and Scope of Work within the solicitation document Sample Contract and Exhibits.

Yes ______ No ______, explain.

Yes

Response Comments

LOCATION OF PRINTING AND STORAGE FACILITIES:

Is your printing and storage facilities located within the seven (7) county metro area? For the purposes of this contract, those areas are defined as: Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington.

Yes ______ No ______, explain.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 4 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

SUBCONTRACTING.

Are you subcontracting any or a portion of the printing/binding/storage services? Mark either yes or no below. If yes, indicate what services.

Yes____ No___ _

Yes

Response Comments

LOCATION OF SERVICES.

Provide the location(s) where printing and storage will be for the Minnesota Boating Guide. This could be one

(1) or multiple addresses. Also provide the county the address is located in.

Address 1: __________

County 1: __________

Address 2: __________

County 2: __________

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 5 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

EXPERIENCE.

Responders must provide the number of consecutive years they have been in business providing similar requirements as those referenced in Exhibit C:

Specifications, Duties, and Scope of Work under the Sample Contract and Exhibits. Indicate your company’s years of experience.

____________Years.

Response Comments

UPLOAD SAMPLE QUOTE AND SAMPLE INVOICE.

Did you submit a sample invoice and quote with the response that complies with the requirements listed in Exhibit D, Supplement 1?

Yes ______ No ______, explain

A file attachment is required to satisfy this question.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 6 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Refer to Price Schedule Comments:

- The Price Schedule is attached. Locate and download the Price Schedule attachment. If you need assistance with the download or assistance with submitted a response, call the Supplier Help Line at 651-201-8100, option 1.

Question Response You should enter $.01 in SWIFT, as we are requiring a price schedule with this RFP.

An entry MUST be made.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 7 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 8 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Refer to Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 08/29/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 9 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000015903 Sell RFx 10 Event Round Version 1 1 Event Name Printing: Minnesota Boating Guide for the DNR Start Time Finish Time 07/30/2024 15:00:00 08/29/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No